PWS _Fire Protection Contract_UPDATED.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Fire Protection Testing Services

Project Number

EADS-20262010

EASTERN AIR DEFENSE SECTOR

GRIFFISS BUSINESS AND TECHNOLOGY PARK

BUILDING 703

366 OTIS STREET

ROME, NEW YORK 13441-4812

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform comprehensive inspection, testing, and maintenance (ITM) for various fire protection systems, as defined in this PWS. The objective is to ensure all specified fire protection systems are maintained in a constant state of readiness and comply with all applicable National Fire Protection Association (NFPA) standards, federal, state, and local regulations

1.1.1 Objectives: The primary objective of this contract is to ensure all specified fire protection and life safety systems at the Eastern Air Defense Sector (EADS) are maintained in a constant state of operational readiness. This guarantees the protection of personnel, mission-critical assets, and facilities by maintaining strict compliance with all applicable National Fire Protection Association (NFPA) standards, as well as federal, state, and local regulations.

1.2 Background: This Performance Work Statement (PWS) outlines the requirements for a non-personal services contract to provide ITM for various fire protection systems located at the Eastern Air Defense Sector (EADS) in Rome, New York

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12-month option years. The total duration of this contract, including the exercise of all options, shall not exceed sixty (60) months.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be campus-wide. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance

Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Does not apply to this contract, contract personnel shall be escorted at all times.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for installing and testing Fire Alarm Systems used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE:

The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within the day of an employee’s departure

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit

USD(I) Under Secretary of Defense for Intelligence AQL Acceptable Quality Level EADS Eastern Air Defense Sector ITM Inspection, Testing and Maintenance NFPA National Fire Protection Association NEC National Electrical Code

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS.

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contactors’ use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General:Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services, including all necessary personnel, labor, materials, supervision, tools, and equipment.

5.0 Requirements: The contractor shall provide all necessary personnel, labor, materials, supervision, tools, and equipment required to perform scheduled ITM and emergency repair services for the fire protection systems listed below. The contractor is responsible for ensuring all systems function as designed and meet the standards referenced in this PWS.

5.1 Systems Covered:

5.1.1 Combined Building Complex: Building 700, Building 702, and BATS Building:

(Note: Buildings 700, 702, and the BATS Building share a common Main Fire Alarm Control Panel.)

• Fire Alarm & Detection System (193 total devices: 73 smoke detectors/acclimates, 16 heat detectors, 5 duct detectors, 14 manual pull stations, 30 notification appliances, 10 agent release/abort switches, and 45 supervisory/control devices/circuits)

• Automatic Fire Sprinkler System

• Halon 1301 Clean Agent Fire Suppression System

• Electric Fire Pump Assembly (Note: Weekly churn/no-flow testing is excluded from contractor scope; contractor shall perform annual full-flow performance testing per NFPA 20 and NFPA 25)

• Kitchen Fire Suppression (Ansul Hood) System

5.1.2 Building 703:

• Fire Alarm & Detection System (49 total devices: 33 notification appliances, 5 manual pull stations, 8 smoke and duct detectors, 3 heat detectors)

• Automatic Fire Sprinkler System

• Electric Fire Pump Assembly (Note: Weekly churn/no-flow testing is excluded from contractor scope; contractor shall perform annual full-flow performance testing per NFPA 20 and NFPA 25)

• 5.1.3 Building 704 (Guard Shack):

• Fire Alarm & Detection System (10 total devices: 2 manual pull stations, 1 smoke detector, 3 notification appliances, 4 sprinkler supervisory/flow devices)

• Automatic Fire Sprinkler System

5.1.4 Building 866:

• Fire Alarm & Detection System (18 total devices: 9 heat detectors, 4 smoke detectors, 1 duct detector, 3 manual pull stations, 1 bell/visual appliance)

5.1.5 Base-Wide Systems:

• Three (3) each, wet barrel fire hydrants located on base property.

• Sixty (60) each, portable fire extinguishers.

5.2 Deficiency Reporting: The contractor shall report all discovered deficiencies to the Facility Manager. Critical deficiencies must be reported immediately. Non-critical deficiencies shall be reported within 24 hours

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars DoDI 5400.11

Department of Defense Privacy and Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Acceptable Quality Levels (AQL)

5.1 Fire Alarm System ITM Complete 100% of

required inspections and tests (visual, functional, sensitivity) across all 270 documented devices (Buildings 700/702/BATS, 703, 704, and 866) at annual intervals as specified by NFPA 72.

100% of all required tests completed on schedule with no more than one (1) valid customer complaint per inspection period.

5.1 Sprinkler System ITM Complete all required

inspections and tests (main drain, control valves, flow switches, tamper switches) at annual intervals per NFPA 25

100% of all required tests completed on schedule.

Deficiencies are documented and reported within 24 hours of discovery.

5.1.1 Halon System ITM Complete all required

inspections and tests (agent quantity, cylinder pressure, piping, nozzles, alarms) at annual intervals per NFPA 12A.

100% of required tests completed on schedule.

No uncorrected major discrepancies found during government spot checks

5.1.1 & 5.1.2 Fire Pump

ITM

Perform and document an annual full-flow performance test for each electric fire pump assembly (Building 700 Complex and Building 703)

100% of annual tests performed and documented. Annual test report submitted within 15 days of test completion per NFPA 20 and NFPA 25.

5.1.1 Ansul Hood System

ITM

Perform complete system inspection and functional test of the kitchen hood suppression system on a bi-annual (every 6 months) schedule per NFPA 17A, NFPA 96.

100% of required tests completed on schedule.

New inspection tag affixed after each successful test.

5.1.4 Base Fire Hydrant

ITM

Perform a complete visual inspection and conduct an annual flow test of all three

(3) fire hydrants per NFPA 25.

100% of inspections and flow tests completed annually, typically before November 1st.

5.1.4 Portable Fire

Extinguisher Management

Perform an annual external examination of sixty (60) fire extinguishers and affix a new, dated service tag to each unit per NFPA 10.

100% of extinguishers inspected and tagged annually. Inventory list updated and provided with the annual report.

5.2 Deficiency Reporting Report all discovered

deficiencies to the Facility Manager.

100% of critical deficiencies reported within one (1) hour of discovery.

100% of non-critical deficiencies reported within 24 hours.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Submit To

Service Schedule Within 10 business days of contract award.

Facility Manager

Detailed Service Reports Within 5 business days after completion of each service visit.

Facility Manager

Annual Summary Report Within 30 days after the end of each contract year

Facility Manager

5.2 Deficiency Reports As specified in the

Performance

Requirements Summary

Facility Manager

TECHNICAL EXHIBIT 3

Fire Alarm Device Inventory Summary

Facility / Location Documented Device Count

Key System Attributes

Combined Complex (Buildings 700, 702, and

BATS Building)

193 Connected to common Main Fire Alarm Control

Panel (FACP); includes 73 smoke/acclimates, 16 heat, 5 duct detectors, 14 pull stations, 30 notification appliances, 10 agent release/abort controls, 45 supervisory/control units.

Building 703 49 Includes 33 notification appliances (AV/P2R &

Visual/SR), 5 manual pull stations (MS-2 & MS-7AF), 8 smoke & duct detectors, 3 heat detectors

Building 704 (Guard Shack)

10 Includes 2 pull stations (NBG 12-L), 1 smoke detector, 3 notification appliances, 4 sprinkler flow/tamper switches.

Building 866 18 Includes 9 heat detectors, 4 smoke detectors, 1 duct detector, 3 manual pull stations, 1 bell/visual appliance.

TOTAL FACILITY FIRE

ALARM DEVICES

270 Full visual, functional, and sensitivity testing required annually per NFPA 72.