SOW_HAAW232017 Maintain UMCS Basewide_Opt Yrs.pdf

Ver. May 2018

STATEMENT OF WORK (SOW)

FOR

Project Number HAAW232017

Maintain Utility Monitoring Control System (UMCS)

174th Attack Wing Hancock Field, Syracuse, NY Hancock Field Air National Guard Base

6001 East Molloy Road Syracuse, New York 13211

23 August 2023

TABLE OF CONTENTS

1.0 PROJECT GENERAL DESCRIPTION

2.0 PERIOD OF PERFORMANCE

3.0 SCOPE OF WORK

4.0 GENERAL CONDITIONS

5.0 MATERIALS & EQUIPMENT

6.0 ENVIRONMENTAL

7.0 APPLICABLE PUBLICATIONS & FORMS

8.0 ACRONYMS & ABBREVIATIONS

1.0 PROJECT GENERAL DESCRIPTION

1.1 This project, Maintain Utility Monitoring Control System (UMCS) consists of annual firmware updates to the Alerton controllers on the Base Wide Direct Digital Control (DDC) system throughout the air National Guard base, Hancock Field, Syracuse, NY. There are two Option years requested in addition to this base year contract.

1.1.1 Compatibility. The new systems shall be compatible with the existing Utility Monitoring and Control System (UMCS) Front End and Integration server located in Building 645 Civil Engineering.

1.1.2 Technical Experience. All work shall be performed by a properly certified Alerton technician within four hours driving distance from Hancock Field. Certified Alerton technician shall have five years’ experience with the existing Hancock Field Utility Monitoring Control System. Certified Alerton technicians not having five years’ experience with the Hancock Field UMCS may perform work if the certified Alerton technician has immediate technical reach back support to a certified Alerton technician with five years’ experience working on the Hancock Field UMCS. Subcontracting is allowed.

1.1.3 The final result of Maintain Utility Monitoring Control System (UMCS) project is a fully functioning control system to Alerton, ASHREA, and Department of Defense standards.

1.2 Hancock Field is synonymous with the location 174th Attack Wing New York Air National Guard which is often shortened to 174 ATKW. All reference to Hancock Field here after in this SOW are equivalent to the 174th Attack Wing. Building 643 is commonly referred to as “B643” here after.

1.3 The contractor shall provide all labor, materials, tools, equipment, supervision/quality control, and project management necessary to complete the Project Maintain Utility Monitoring Control System (UMCS) at the 174th AW Hancock Field, Syracuse, NY. This includes but is not limited to demolition/recovery/disposal of existing equipment or parts, delivery/receiving of all equipment to B643. Use of Government equipment should not be considered during any cost estimation. The Government will only provide floors for the use of updating the existing UMCS standalone server.

1.3.1 All work must be completed without damage to any other government property outside of this work scope. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws and regulations, Department of Defense (DoD) policies and regulations including the Unified Facilities Criteria (UFC).

1.3.2 This includes but is not limited to DAF2023-32-01 Civil Engineer Control Systems, UFC 3-410-01 Heating, Ventilating, And Air Conditioning Systems, UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems, UFC 3-470-01 Utility Monitoring and Control System (UMCS) Front End And Integration, and UFC 3-520-01 Interior Electrical Systems. Any discrepancies among regulations, the most stringent regulation applies. Any requests to deviate from the most stringent regulation shall be submitted in writing to the 174th Base Civil Engineer for approval.

1.4 The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Prime Contractor shall be responsible for the projects management, quality control, on-site supervision, and safety of all subcontractors.

Such contract service providers and subcontractors will be accountable solely to the Prime Contractor who, in turn is responsible to the Government. The prime Contractor is defined as the contractor signing the contract or agreement with 174 Base Contracting Officer.

1.5 Request for Proposals (RFP) shall be fully itemized by material cost, labor cost, management cost and administrative cost. Proposals shall describe the contractor’s proposed solution to the aforementioned project, Maintain Utility Monitoring Control System (UMCS).

1.5.1 Contractors shall include a brief narrative describing their solution and approach to purchasing, delivering, and installing complete and fully updated Alerton control system integrated with the existing Front-End Server in Building 645.

1.5.2 All work shall be performed by Alerton manufacturer certified personnel. Applicable manufacturer and industry certifications for the work described in this SOW shall be included in the RFP.

1.5.3 Labor, equipment, material/parts, and Overhead/Administration shall be separate cost categories.

1.5.4 Material and parts shall be further itemized with long lead times greater than 30 days identified in the RFP.

1.5.5 The Contractor's proposed schedule (AF Form 3064 or detailed progress chart), prepared by the Contractor and shall be submitted with the RFP. Duration of milestones, construction, activities, utility outages, and other closures or outages shall be included.

Calendar Dates may be estimated until after the Notice to Proceed (NTP) is issued by the Contracting Officer.

1.5.6 The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 6.1 as Government Furnished, to perform paint striping demolition/removal and installation as specified in Solicitation, Contract, Statement of Work, and Specifications. Performance shall achieve an acceptable quality level of ninety-eight (98) percent Services, as defined in this SOW.

1.6 All on site work will be performed at the following location:

174th Attack Wing Hancock Field Air National Guard Base 6001 East Molloy Road Syracuse, New York 13211

2.0 PERIOD OF PERFORMANCE: The Period of Performance (POP) for the Base Year shall be 365 calendar days. This includes the Closeout Phase of the contract. Option Year 1 shall be 365 calendar days. Option Year 2 shall be 365 calendar days.

3.0 SCOPE OF WORK

3.1 The work specified by this Section 3.0 SCOPE OF WORK consists of the Contractor furnishing all labor, quality control measures, equipment, tools, appliances, transportation, materials to complete demolition/removal, install and configuration of DDC updates.

3.1.1 All work must be completed without damage to any other government property outside of this work scope. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws and regulations, Department of Defense (DoD) policies and regulations including the Unified Facilities Criteria (UFC).

3.1.2 This includes but is not limited to UFC UFC 3-410-01 Heating, Ventilating, And Air Conditioning Systems, UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems, UFC 3-470-01 Utility Monitoring and Control System (UMCS) Front End and Integration, and UFC 3-520-01 Interior Electrical Systems. Any discrepancies among regulations, the most stringent regulation applies. Any requests to deviate from the most stringent regulation shall be submitted in writing to the 174th Base Civil Engineer for approval.

3.1.3 All major components shall be permanently labeled, and devise shall match the programming address when applicable. All labeling shall be clearly visible without the need for special equipment or ladders.

3.2 Maintain Utility Monitoring Control System (UMCS).

3.2.1 On site visit and assessments. Up to 10 planned on-site visits to work with State Facility Maintenance personnel at Hancock Field to update firm ware and/or software Alerton controls. Document all findings in written closeout documents. Any type of Remote connections are not authorized.

3.2.2 System Reviews. Review systems for “CRITICAL”, “OFFLINE,” “OVERRIDE,” and “DISABLED” status indicators. Review customer deficiency list, Event Log and Alarm Log. Report findings to Facility Maintenance Staff.

3.2.3 Update firmware/software refinements according to manufacturer standards on up to a quantity of 371 Alerton devices. Run system diagnostic and address any discrepancies or errors as a result of Firmware/Software updates. Report findings to Facility Maintenance Staff.

3.2.4 Server/Operator Workstation inspection and configurations. Verify proper system restart, system date & time, and hardware status. Report findings to 174 ATKW Facility Maintenance Staff.

3.2.5 Server/Operator Workstation Updates.

3.2.5.1 Perform complete back up of system including customer graphics and database to protect the existing system prior to installing updates.

3.2.5.2 Install new/updated Government provided floors plans. Update graphics.

3.2.5.3 Install software updates and service patches according to manufacturer standards.

3.2.5.3 Perform a complete system back up and provide a copy to the 174 ATKW

Facility Maintenance Staff.

3.2.6 Network Analysis Services.

3.2.6.1 Check server/operator workstations and Global Controllers to ensure proper communication to the system. Review Global Controller parameters. Troubleshoot and report errors.

3.2.6.2 Review trend logs and alarms logs. Retain owner and usage as required.

3.2.6.3 Perform online/offline loss of power test to ensure power, communication and restart of the network occurs.

3.2.6.4 Review scheduling procedures and strategies. Retain on the use of schedules including “Holiday” and “Event” schedules as required by the 174 ATKW Facility Maintenance Staff.

3.2.7 Telephone support. Up to two (2) hours of telephone support to Compass Server Control System Engineer.

3.3 Additional Performance Requirements

3.3.1 Training: Familiarization training with project equipment, its abilities, and maintenance when applicable. Contractor provided; on-site training will not be conducted until the system is fully functioning. The minimum acceptable training will be a minimum of 2 hour for at least four government employees.

3.3.2 Testing. Functional testing to ensure the updated control devises and Front End Server are opening in accordance with manufacturer standards.

3.3.3 Progress Schedules: Required only for all construction projects with on-sire work lasting 30 calendar days or longer. Project Schedules must be approved by the government and mandatory for projects or work that is within mission essential facilities at the 174 ATKW.

3.3.3.1 Contractor's proposed schedule (AF Form 3064 or detailed progress chart), prepared by the Contractor and submitted through the Base Civil Engineer/Facilities Management (BCE/FMO) to the Contracting Officer, must be accomplished within ten

(10) days after award. The Progress Schedule shall indicate the order in which the Contractor proposes to perform the work, the date which work will begin, and the date of anticipated completion. The schedule must continue through the entire contract period, even if earlier completion is anticipated.

3.3.3.2 The schedule shall begin in the form of a Progress Chart of suitable scale to indicate appropriately the percentage of work scheduled for completion at any time.

3.3.3.3 In the event of differing site conditions, change in specifications, additional work, etc., which would require a time extension more than 60 calendar days, a revised schedule is to be prepared. The revised schedule will reflect work completed up to the date of revision, the percentages adjusted accordingly, and performance time extended to the new completion date established by a Modification (MOD) to the contract as a result of the change.

3.3.3.4 The initial and revised schedules will include time for a final inspection and correction of any punch list items, which might be discovered during the final inspection.

3.3.3.5 AF Form 3064, Contract Progress Schedule and AF Form 3065, Contract Progress Report, will be used to satisfy the requirements of FAR 52.236 15, "Schedules for Construction Contracts". The Contractor's proposed progress schedule shall be submitted in a minimum of three copies. After review by the BCE/FMO, and approval by the Contracting officer, distribution will be made as follows:

3.3.3.6 Original copies will be maintained within the Contracting office.

3.3.3.7 Signed copy maintained by the BCE/FMO.

3.3.3.8 Signed copy maintained by the Contractor.

3.3.3.9 Instructions concerning the use of the AF Form 3064, Contract Progress Schedule, are on the reverse of the form. Additional instructions are as follows:

3.3.3.10 Block 2 will be the actual date that the contract performance period begins as determined by receipt of the Notice to Proceed.

3.3.3.11 Block 3 will be the completion date established by the contract terms.

3.3.3.12 Block 6 will be the date Contractor physically starts work under the contract.

3.3.3.13 Block 7 Self-explanatory (cannot be completed until work is completed).

3.3.3.14 Column B "Work Elements" must be in sufficient detail to identify all elements of work required to complete the project. Work elements must be limited to those tasks, which indicate progress, and which can be readily identified and measured by the Government inspector. These elements of work shall correspond with the elements of work shown on the AF Form 3065, Contract Progress Report. Some contracts will require supplies /services with very long lead times. While this delivery time is included in the construction period, it can have an impact on the performance.

Long lead time is relative to available performance period and the critical path of work.

3.3.3.15 Dates entered above columns D through Q will be the ending date for the period covered by each column. Each column will represent the performance period covered by each AF Form 3065, Contract Progress Report. Since AF Form 3065's are required semimonthly, these dates will be the 15th or the last day of the month.

3.3.3.16 The top half of the space under each column will be used by the Contractor to show the percentage of each work element that will be accomplished during that period. The percentage contained in Column D through Q for each work element must equal the percentage in Column C. Each column will be totaled, and the total entered in the top half of line 16. The totals of Column D through Q on line 16 must equal 100%.

3.3.3.17 Starting on Line Number 16, on the extreme right hand side of the form, number upward from 0 to 100 as follows: line 15 in "0", line 14 is "10", line 13 is "20", etc.

3.3.3.18 Beginning at the lower left corner of line 15, column D, the Contractor will graph his proposed progress, using a broken line.

3.4.4 Maintenance Plan: Contractor will submit a maintenance plan as specified.

Manufacturer’s O&M manuals may be used pending approval from the COR. Contractor will submit a maintenance plan as part of the Closeout phase of the contract.

3.4.4.1 The contractor will furnish the manufacturer, model number, and date of calibration for all equipment used installed, repaired, or updated by contractor.

3.4.4.2 Technicians performing work shall be able to respond to alarms within four hours of Hancock Field since B643 runs operations 24 hours a day, 365 days per year.

3.4.4.3 The contractor will perform daily area cleanup at all equipment upgrade/installation locations until completion of work at each site. The contractor will remove all excess debris (boxes, wrapping, cables, etc.) and return facilities to previous condition once all upgrade/install actions are complete.

3.4.4.4 The contractor will repair and/or replace all facilities and/or equipment damaged by the Contractor, or their subcontractors and warranty said facilities and/or equipment for the specified warranty period of new equipment of like kind, no less than one year. All affected areas will be restored to their original condition.

3.4.5 Documentation: Contractor will provide accurate, complete documentation for this contract 99% of time. Request for Deviations from documentation can be emailed to the Contracting officer (KO) and approved by the local Base Civil Engineer (BCE) representative. In the event of errors, the contractor will provide corrections timely.

Exceptions or exclusions to the following document require approval from the Contracting Officer. The minimum required documentation the Contractor shall provide is as follows.

3.4.5.1 When start-up or device commissioning is required, Test Results or

Commissioning-Start Up Report/Manufacturer’s Inspection Reports. This includes Server/Operator Workstation and network inspection reports.

3.4.5.2 Warranty and Closing documentation, Contractor will warranty system for at least One Year from the Final Government Acceptance Inspection. This includes replacement parts and repairs as specified in clause(s) 52.246-19 and by Contracting Officer. The contractor will repair and/or replace all facilities and/or equipment damaged by the Contractor, or their subcontractors and warranty said facilities and/or equipment for the standard warranty period of new equipment of like kind, no less than one year. All affected areas will be restored to their original condition. Technicians performing work shall have the capacity to respond to control problems within four hours of Hancock

Field in the event of mission stoppages due to DDC issues at critical locations around Hancock Field.

3.4.5.3 Any other called out in Specifications and Drawings including Manufacturer’s Schedules or Schematics

3.4.5.4 All applicable Operation & Maintenance Manuals

3.4.5.5 Letter of Compliance that all copies of 174 ATKW Facility drawings returned to the 174th BCE. The contractor shall also include a chain of custody log of any copies distributed to subcontractors.

4.0 GENERAL CONDITIONS

4.1 General Requirements: The primary responsibility for overall management and control of work and documentation lies with the contractor. The contractor is required to develop an organized project management process and controls. The Air National Guard does not follow a specific project documentation format for sustainment, minor renovation, and restoration projects. The 174 AW does accept the use of USACE Engineering Regulation 1110-1-8155 Engineering Design Specifications and Construction Specifications Institute (CSI) Division 1 General Requirements. Contractors shall use Air Force form AF3000 Submittal Form for all materials and documentation requiring Government approval. Contractors shall use Air Force form AF1477 Construction Inspection Report for documenting daily progress.

4.2 All work is being performed on DoD Federal facilitates. The Base Civil Engineer is Maj David F. Livesay assigned to the 174 ATKW. All work shall follow current editions of the International Building Code (IBC), Unified Facilities Criteria (UFC), National Electrical Code (NEC), National Fire Protection Association (NFPA), International Plumbing Code, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), American National Standards Institute (ANSI), and 174 Attack Wing Facility Standards.

4.3 A Notice to Proceed (NTP) for work described in this SOW from the Contracting Officer will be issued once all applicable CSI Division 1 documents have been sent from the Contractor and a Pre-Construction Meeting or “Kickoff” meeting lead by the Contracting Officer has been accomplished.

4.4 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP assures that all contract and subcontracted work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures subject to review by the Contracting Officer (KO).

4.5 Bring any unforeseen project conditions to the attention of the KO immediately. Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

4.6 The most stringent regulation or code applies in any cases of conflict between State, Federal or DoD regulations. Exceptions must be authorized in writing from the 174th Attack Wing Base Civil Engineer prior to installation or application.

4.7 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

4.7.1 New Year’s Day: January 1st

4.7.2 Martin Luther King, Jr.’s Birthday

4.7.3 President’s Day

4.7.4 Memorial Day

4.7.5 Juneteenth: June 19th

4.7.6 Independence Day: July 4th

4.7.7 Labor Day

4.7.8 Columbus Day

4.7.9 Veteran’s Day: November 11th

4.7.10 Thanksgiving Day

4.7.11 Christmas Day: December 25th

4.8 Working Hours/Duty Day: The contractor shall provide services between the hours of 7:00 a.m. – 4:15 p.m. on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The duty day hours may be adjusted if previously identified and approved by the Base Civil Engineer or designee.

Performance will be in the Controlled Area at 174th ATKW New York Air National Guard Base, Syracuse, NY. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

4.9 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

4.10 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, security environmental regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

4.11 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. All contractor (and sub-contractor) personnel shall always have a minimum of one government-issued photo identification with them.

4.12 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.13 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

4.14 Communications Security/Information Technology (COMSEC/IT) Security. All Remote connections are not authorized under this contract. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures.

The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

4.15 AT Level 1 Awareness Training (AT): When deemed applicable by the Contracting Officer, contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available through the Joint Knowledge Online website:

https://jko.jten.mil/courses/AT-level1/launch.html

4.16 iWATCH Training: When designated by the Contracting Officer, the contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training.

This contract is not anticipated to occur on any Army –controlled installations. Air Force Eagle Eye program may be used only at New York Air National Guard bases.

4.17 OPSEC Training: When designated by the Contracting Officer, Operations Security (OPSEC) PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees in accordance with AFI 10-701, Training will occur within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) and refresher training (Protecting Sensitive Information) are both available on the ADLS website.

4.18 Safety Requirements:

4.18.1 The contractor is directly responsible for complying with Federal and State OSHA standards for its employees including subcontractors.

4.18.2 Health and Safety Plan. When applicable, the Contractor shall submit a written, site-specific Health/Safety Plan and Accident Prevention Plan to the local Contracting Office.

The Prime Contractor Superintendent, Project Manager, Foreman shall ensure all employees and subcontractors understand the Health and Safety plans submitted for this project. The contractor shall be familiar with the Health Protection Conditions (HPCON). The HPCONs may increase or decrease rapidly depending upon the local health threat. At the time this SOW was written, the 174 ATKW was in HPCON BRAVO due to the COVID-19 pandemic. The use of face coverings are required for individuals that can’t maintain six feet separation. The 174 ATKW leadership determines the specific policies that will be followed. The Center for Disease Control (CDC) guidance and posture is generally followed at the 174 ATKW. The 174 ATKW Commander may adopt additional protective measures as local Health threats and CDC guidance change or are updated. Contractors will be notified immediately of any changes in local guidance on base. Face Coverings are considered PPE and will not be provided by the Government.

4.19 FOD Mitigation Plan. When applicable, Contractors shall submit a FOD Mitigation plan before any on site work begins. The 174 ATKW Airfield Manager is the approving official.

There is not a local format requirement. The FOD Mitigation Plan format used by the FAA is acceptable.

4.20 All work shall follow be performed in accordance with OHSA & DoD Regulations. If there is a conflict in regulations, the most stringent applies. Contractors are required to have a representative on staff with a current OSHA 30-Hour Construction Training Certificate.

Contractors working on site shall have a current OSHA 10-Hour Construction Training Certificate.

4.21 Welding/Hot Work Permits. All Hot Work shall be permitted through the Installation Fire Department and Ground Safety. Permits are issued following the routing and approval of AF Form 592 Hot Work Permit. Wet Signatures are required unless all persons requiring signature have the ability to digitally sign the AF Form 592. Digital Signatures cannot be mixed with Wet Signatures. An example form can be found in Attachment #1 of this SOW. The AF Form 592 routing list is as follows:

Office Phone Number Email Address Safety Office (315) 233-2143 David.Roe@us.af.mil Bio-environmental Engineering Office

(315) 233-2477 Stephen.bitler@us.af.mil

Fire Emergency Services

(315) 233-2663

(315) 233-2534

Lecleaise.smith@us.af.mil or Jeffery.chrissley.1@us.af.mil

4.22 Aerial Lifts and Elevated Work Platforms. All elevated work must meet the most current OSHA standards and be clearly documented in the project schedule. All work requiring elevated lifts or platforms shall be inspected by the 174 ATKW Safety Office prior to beginning work.

This includes scaffolding, motorized and non-motorized platforms, vehicle-mounted work platforms, scissor lifts and aerial lifts. Pre-Work Inspections can be coordinated directly with the on-site, Installation Safety Office.

4.23 Crane Lifts. Crane Lift Plans shall be submitted four weeks prior to scheduled lifts to properly coordinate with 174 ATKW Ground Safety and 174 ATKW Airfield Management.

Additional coordination may be required with the FAA depending upon the maximum crane tip height and location on base that the lift will occur. Revised plans should there be a crane or crane operator change shall be submitted no later than 10 days prior to the scheduled lift.

4.24 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

4.25 Key Control. All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

4.26 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

4.27 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

4.28 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.29 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government. The Contractor shall email a meeting agenda to the Government in advance of the Periodic Progress Meeting. The Contractor shall email the Meeting Minutes with bullet points of all topics discussed during the meeting no longer than seven calendar days following the end of the Progress Meeting.

4.30 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

4.31 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

4.32 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

4.33 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.34 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4.35 Fines. Any Federal, State, or local government fines imposed on the 174 ATKW by other government agencies due to the Contractor’s action or non-compliance with this contract or Government regulations shall be transferred to the Contractor. Additional Liquidated Damages may be enforced by the Contracting Officer if the Government incurs additional administrative work as a result of the Contractor’s non-compliance to Federal, State and local government standards.

4.36 The new systems shall be compatible with the existing Utility Monitoring and Control System (UMCS) Front End and Integration server located in Building 645 Civil Engineering.

4.37 All work shall be performed by a properly certified Alerton technician within four hours driving distance from Hancock Field. Certified Alerton technician shall have five years’ experience with the existing Hancock Field Utility Monitoring Control System. Certified Alerton technicians not having five years’ experience with the Hancock Field UMCS may perform work if the certified Alerton technician has immediate technical reach back support to a certified Alerton technician with five years’ experience working on the Hancock Field UMCS.

Subcontracting is allowed.

4.38 The final result of Maintain Utility Monitoring Control System (UMCS) project is a fully functioning control system to Alerton, ASHREA, and Department of Defense standards.

5.0 MATERIALS AND EQUIPMENT

5.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

5.1.2 Property: Floor plans only for the purpose of updating the Front End Server graphics.

Further distribution or archiving is not authorized without the written concenst of the 174 ATKW BCE, Maj David F. Livesay.

5.1.3 Materials: NONE

5.1.4 Equipment: NONE

5.1.5 Services: NONE

5.2 Utilities

5.2.1 All utilities in the facility will be available for the contactor’s use in the performance of this contract.

5.2.2 The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

5.2.3 Hook up will be to existing outlets and will be the contractor’s responsibility.

5.2.4 Water outlets without a suitable backflow prevention device already installed must have one provided by the contractor prior to use. The backflow prevention device must be submitted to the KO for approval before installation or use. Submittal instructions apply to backflow prevention device approvals.

5.2.5 Any planned utility outage requests or notifications shall be routed to the Contracting Officer no later than 30 prior to the planned outage.

5.3 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

5.3.1 Construction materials must meet relevant code specifications and the New York

State building code for northern construction and weather conditions.

5.3.2 The contractor shall submit to the Contracting Officer (KO) for approval all items listed on attached Material Submittal Schedule within 10 calendar days of the notice to proceed (NTP). Alternatively, the contractor may, within 10 calendar days of the NTP, provide the KO with a schedule indicating when each material submittal shall be5submitted for approval.

5.3.3 Use an AF Form 3000 for transmitting material submittals.

5.3.4 Ensure that any disapproved submittal will not impact the approved project execution schedule, as a disapproved submittal shall not be considered grounds for a time extension.

5.3.5 Allow for a minimum of 15 working days for the Government’s processing of submittals.

5.3.6 The contractor shall not order, deliver, nor install any materials and/or equipment without KO’s approval or remove any materials on site that have not been properly approved.

5.3.7 In addition to model and serial numbers, the contractor shall provide 1 hard copy of the operations & maintenance (O&M) manual for each installed equipment item unless otherwise specified. Final payment (up to 10% of awarded amount) will be withheld until O&M manuals are received by the COR.

5.3.8 Except for those items specifically stated to be Government-Furnished in

Paragraph 5.1, the contractor shall furnish everything required to perform these services as indicated in Section 1.0.

5.3.9 The specification hierarchy is the collection of technical specifications to be used for all projects. The hierarchy is listed in the order of precedence (i.e. “A” supersedes “B”, “B” supersedes “C”, etc.). Any conflict in specifications shall be resolved by following the more stringent requirement. The local approving authority is the 174th Base Civil Engineer. The hierarchy is as follows:

A. Any Specifications/Installation guidance by the Manufacturer B. ASHREA & National Electric Code (NEC) C. State of New York Code D. Federal Specifications (i.e. United Facilities Criteria, DoD, ANG, or FAA) E. MATOC or Contract Default Specifications

6.0 ENVIRONMENTAL

6.1 All spills shall be reported to the COR or the Base Environmental Office to determine the level of reporting required and risk involved. Historically, most spills by vendors are due to oil, hydraulic fluid or gasoline leaking from service vehicles. Acceptable Safety & Environmental plans include spill kits on service vehicles.

6.1.1 Spill kits are required while working on base. Required spill kits shall match the level of risk associated with the scope of work.

6.1.2 In the event of an emergency, small scale spill kits are available at various locations around base. Government provided spill kits used in an emergency shall be restocked by the vendor at the vendor’s expense.

6.2 Hazardous Materials A hazardous material (HM) is any item that is:

a. a health hazard or physical hazard as defined in 29 CFR 1910.1200(c), or

b. regulated in its disposal by the Environmental Protection Agency in 40 CFR, or

c. hazardous as defined by Department of Transportation regulation in 49 CFR, or

d. hazardous as defined by the Dangerous Goods Regulations of the International Air

Transportation Association

6.3 If hazardous material is required to complete this contract, the contractor shall submit to the KO a HM storage plan and Chemical/Hazardous Material Request Authorization Form (AF Form 3952).

6.4 Any Federal, State, or local government fines imposed on the 174 ATKW due to the Contractor’s non-compliance with this contract or Government regulations shall be transferred to the Contractor. This includes but is not limited to Environmental fines, Storm Water Pollution violations, EPA and NYS Department of Environmental Conservation.

(DEC).

Office Phone Number Email Address

Environmental Management Office

(315) 233-2111 or (315) 233-2692

Jason.preston.4@us.af.mil Christopher.wunderlich.1@us.af.mil

Bio-environmental Engineering Office

(315) 233-2477 Stephen.bitler@us.af.mil

6.5 Additional Environmental Considerations

6.5.1 Contractor shall clean up after each work period and dispose of all debris at the close of each day.

6.5.2 The contractor shall not use any government disposal bins, dumpsters or trash receptacles for any reason at any time unless otherwise specified in this SOW. The contractor shall provide appropriate disposal bins and/or trash receptacles. Approval of disposal bins/trash receptacle location(s) shall be coordinated through the COR.

6.5.3 The contractor shall not allow debris to leave the work area risking damage to aircraft engines and other government property.

6.5.4 All debris or trash shall be disposed of off base. All demolition debris shall be disposed of at a permitted landfill, with landfill authorization, unless other arrangements have been coordinated through the Environmental Management Office (EMO). Contractor shall coordinate with the base EMO prior to disposing any materials off base.

6.5.5 Provide documentation of all disposal and recycling of solid waste, such as landfill receipts; waste manifests, or weight tickets from the landfill that accepts the debris.

7.0 APPLICABLE PUBLICATIONS AND FORMS

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

UFC 3-410-01 Heating, Ventilating, And Air Conditioning Systems 07/21/2021 Mandatory wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3- 410-01

UFC 3-410-02 Direct Digital Control for HVAC and Other Building

Control Systems 04/12/2021 Mandatory UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems, with Change 2 | WBDG - Whole Building Design Guide

UFC 3-470-01 Utility Monitoring and Control System (UMCS) Front End and Integration 01/12/2018 Mandatory wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3- 470-01

UFC 3-520-01 Interior Electrical Systems 04/12/2021 Mandatory UFC 3-520-01 Interior Electrical Systems, with

Change 2 | WBDG - Whole Building Design Guide

UFC 4-010-06 Cybersecurity of Facility related Control Systems 01/18/2017 Mandatory

UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, with Change 1 | WBDG - Whole Building Design Guide

DAFGM2023-32-01 Civil Engineer Control System Cybersecurity 06/27/2023 Mandatory dafgm2023_32_01.pdf (menlosecurity.com)

Date of

Publication Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/curre nt/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 Mandatory http://www.esd.whs.mil/Directives/issuances/do dm/

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel

Security Program (PSP) 04/03/2017 Mandatory http://www.dtic.mil/whs/directives/corres/pub1.h tml

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 Mandatory http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

AFI 91-202 The USAF MISHAP Prevention Program

Chapter 12 03/21/2020 Mandatory https://static.e-publishing.af.mil/production/1/af_se/publication/ afi91-202/afi91-202.pdf

DoD 5400.11-R Department of Defense Privacy

Program 05/14/2007 Mandatory http://www.dtic.mil/whs/directives/corres/pub1.h tml

Date of Publication

Mandatory or Advisory

Website

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and Contractors

08/27/2004 Mandatory https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy

Program 10/29/2014 Mandatory http://www.dtic.mil/whs/directives/corres/dir.ht ml#

AR 190-13

The Army Physical Security

Program

02/25/2011 Mandatory http://www.apd.army.mil/ProductMaps/PubFor m/AR.aspx

Form Date Website

DD 441

Department of Defense Security Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms000

1-0499.htm

DD 250

Material Inspection and Receiving

Report…