IT_Destruction_177FW_Sole_Source_Justification_SIGNED_20240501.pdf
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- Attached to
- SAP IT Hardware Sanitization Service
- Solicitation number
- W50S8F-24-Q-A013
- Issued by
-
Department of the Army National Guard
About this file
This document is a Simplified Acquisition Procedures (SAP) Determination Memorandum for a Sole Source Acquisition over the Micro-Purchase Threshold but not exceeding the Simplified Acquisition Threshold. The 177th Fighter Wing Advanced Programs Office requires the sanitization of approximately 1,500 lbs of obsolete Special Access Program (SAP) Information Technology (IT) devices in accordance with DoD standards. Due to the unique requirements of maintaining 100% accountability and witnessing the destruction of the SAP material, as well as the proximity requirements to the 177th Fighter Wing, the contracting officer has determined that Gannon & Scott Phoenix, Inc. is the only reasonably available source. Market research was conducted to validate that Gannon & Scott is the sole vendor on the DoD Chief Information Officer's SAP Registry located near the 177th Fighter Wing. The estimated amount for this sole source acquisition is $15,000.
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Simplified Acquisition Procedures (SAP)
DETERMINATION MEMORANDUM FOR SOLE SOURCE ACQUISITIONS
OVER THE MICRO-PURCHASE THRESHOLD BUT NOT EXCEEDING
THE SIMPLIFIED ACQUISITION THRESHOLD
FAR 13.106-3(b)(3)(i)
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY
THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S
REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL
PROVIDE THE FOLLOWING INFORMATION:
1.PURCHASE REQUEST NUMBER 2. ESTIMATED AMOUNT:
BRAND
NAME BUY
YES
NO
NAME/CAGE CODE OF PROPOSED CONTRACTOR Fund Type
O&M
NGREA
OTHER
3. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:
4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH
THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:
5. MARKET RESEARCH:
6. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO
REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE
ACQUISITIONS ARE REQUIRED:
I CERTIFY THAT THIS JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF
MY KNOWLEDGE AND BELIEF, AND THAT COMPLETING THIS PURCHASE AS A SOLE
SOURCE IS IN THE BEST INTEREST OF THE GOVERNMENT. ADDITIONALLY, I APPROVE
THIS JUSTIFICATION TO LIMIT COMPETITION SUBJECT TO THE AVAILABILITY OF FUNDS
AND PROVIDED THAT THE SERVICES OR SUPPLIES HEREIN DESCRIBED HAVE
OTHERWISE BEEN AUTHORIZED FOR ACQUISITION.
7a. CONTRACTING OFFICER NAME 7b. CONTRACTING OFFICER SIGNATURE
Untitled
| fc-int01-generateAppearances: | |
| _8b_ Contracting Officer Signa_0bSidIe1ipW-y3oKOPYKlw: | |
| _8a_ Contracting Officer Name_EhfO5fRSaqoeOrU7Lx4ugw: MSgt Kirk Sherry | |
| _7_ PROVIDE A STATEMENT OF ACT_dWWFyKo3zgQ-e71MSrA2mA: No actions taken at this time. The Government encourages facilities capable of completing this service to contact the Department of the Air Force (DAF) Special Access Programs (SAP) to consider being added to the DoD Chief Information Officer's (CIO) Special Access Program (SAP) Registry. | |
| _5_ PROVIDE A STATEMENT OF ACT_xMsHeIbKfGYdZx*NQZBzkg: This office conducted discussions with the requester, the 177th Fighter Wing Advanced Programs Office, to articulate a thorough understanding of the requirement, the unique aspects of the handling the SAP IT hardware; travel restrictions; and barriers to transporting the SAP IT hardware outside the immediate geographic region. This office reviewed the DoD Chief Information Officer's (CIO) Special Access Program (SAP) Registry to validate no additional vendors could meet the requirement. SAM registrations and FAR Representations for the identified vendor were validated to ensure that the vendor was capable of conducting business with the federal government. | |
| _4_ UNIQUE CHARACTERISTICS THA_fxPS18NzthbsRqqrY5h47Q: The 177th Fighter Wing Advanced Programs Office must transport the material to the contractor's place of performance; maintain 100% accountability; and witness destruction of the SAP material. Travel outside the local area incurring an overnight stay would require a security escort to maintain positive control of the material overnight. Based on the results of the Market Research; one vendor on the DoD Chief Information Officer's (CIO) Special Access Program (SAP) Registry is located in proximity to the 177th Fighter Wing to allow for travel & sanitization (destruction) in the same day. The vendor, Gannon & Scott, has self-certified as a small business. | |
| _3_ BRIEF DESCRIPTION OF SUPPL_UM33PhqLHArLIQSUjN*Zfw: Service. The 177th Fighter Wing Advanced Programs Office is required to sanitize all obsolete Special Access Program Information Technology (SAP IT) devices. The office currently has approximately 1,500lbs of obsolete SAP IT devices which require sanitization IAW DoD Standards and Reciprocity for Sanitization of Special Access Program Information Technology Devices (20 April 2020). | |
| Fund Type_edit;_vgmgoyByaX6rAkWYYmjkIw: 338M7 | |
| Fund Type_vgmgoyByaX6rAkWYYmjkIw: Other | |
| Name and CAGE code of Proposed_lW1Kx6QXH9C5bl0Mqo1Omw: Gannon & Scott Phoenix, Inc. | |
| Brand Name Buy_xnvHRHzmWAZDjTpbuUVc3g: No | |
| _2_ ESTIMATED AMOUNT:_akGYMKSceUKLCvn4Y1b2tw: 15000.00 | |
| _1_PURCHASE REQUEST NUMBER_h9vT5LXe**ASP7p7e0RWEg: Short of Award | |
| 2024-05-01T14:47:10-0400 | |
| SHERRY.KIRK.EDWARD.1031221893 |
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