Pre-Proposal Conference Minutes _ W50S86-21-B-0002 Vehicle Denial Barrier.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

12Aug2021

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation:

W50S86-21-B-0002 “Repair Final Vehicle Denial Barrier System” Project # TDVG 192500 at Alpena

ANGB, MI

1. Site visit held on 23 August 2021, at Alpena CRTC, MI and ‘on site’ commencing at: 2:00 PM ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Thomas Emery, MSgt (Contracting) and along with other Alpena CRTC- Engineering attendees.

(See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

Thomas Emery, MSgt and Alpena CRTC Engineering attendees introduced themselves, and introduced the Project.

SOW Summary:

The intent of this contract is to remove, dispose and replace the existing Final Vehicle Denial Barrier System.

Project#: # TDVG 192500 Project Location: Alpena CRTC, MI (49707) BID Due Location: Selfridge ANGB, MI (Harrison Township, MI 48045) Period of Performance (POP): 270 Days

1) Set-aside: 100% Small Business

2) Small Business Size Standard: $39.5M

3) NAICS Code: 237310: Highway, Street, and Bridge Construction

4) Project Magnitude: Between $500,000 and $1,000,000

5) A bid bond is required. Bids submitted without a bid-bond will be determined Non-Responsive. A Signed Copy will not be accepted. Only Originals.

Submit Proposals no later than: 13 September 2021 at 1:30 PM ET (As of Site Visit Date/Time) *This may change. Please regularly check SAM.gov

BOND REQUIREMENTS:

Pre-Award, a Bid-Bond is required if Proposal Price is Greater than $150,000 (See Section 00010 and 52.228-1 BID GUARANTEE) Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000

Post-Award, awardee shall provide a Payment Bond or Alternative Payment Protections, if award price is greater than $35,000

a. A public bid opening will take place.

i. Bid’s DUE, and Bid Opening will be at Selfridge ANGB, MI (Harrison

Township, MI 48045)

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids will NOT be accepted. (Do NOT Email.)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued they will be posted to the SAM website.

g. Liquidated damages DO APPLY to this project. See FAR Clause 52.211-12

LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

i. $725.13 Per Calendar day.

h. Warranty of Construction clause is incorporated and applies to this project. 52.246-21

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Highway – Alpena County – Michigan - 49037

j. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

(RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

iii. RFI’s must be submitted NOT LATER THAN the sixth working day prior to bid opening, however this does not guarantee an answer.

iv. RFI’s shall be submitted to the “General Inbox” and Bradley Moehlig. Both emails within solicitation.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is Un-funded and there are NO Options, ABI’s or Alternates.

i. Will Be a Firm Fixed Price Contract Awarded. The government intends to award the Lowest Responsive and Responsible Bidder.

n. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

i. Please Update SAM Reps and Certs.

ii. Offeror shall have NAICS Code, registered within SAM, for this project (Listed in Solicitation), in order to be determined Responsive.

3. The project description was stated in the Sam.gov announcement package W50S86-21-B-0002.

4. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

5. It is extremely important to submit all requirements within quote.

6. The site visit concluded on Monday 23 Aug 2021 @ 3:00 PM ET.

BRADLEY M. MOEHLIG

Contract Specialist, 127th MSC