Site Vist Minutes for W50S8621B0001.pdf

MICHIGAN AIR NATIONAL GUARD

127the MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

6 July 2021

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W50S86-21-B-0001, Project No. TDVG212456 Replace Chiller Unit Building 125 at the Alpena CRTC, MI.

1. Pre-Proposal Conference was held 24 June 2021 with Contracting Personnel and Engineering Personnel at 2:30 PM local time in conjunction with subject Site Visit. For list of attendees see 1 page sign in sheet.

2. Contracting Personnel introduced themselves along with those in attendance from the Alpena CRTC, MI Civil Engineering Department. (See Sign in Sheet)

A. PROJECT DESCRIPTION: The contractor shall provide all materials and labor required to Replace Chiller Unit and carpet Building 125 (Collins Center) at the Alpena CRTC in Alpena, MI 49707. The intent of this contract is to Remove, dispose and replace the existing Trane 60 ton Chiller Unit Model #: CGAFC604AFA1A0CDF0H000000-T0W00, Chiller Circulating drive pumps and all carpet at Building 125. Contractor is responsible for all remaining work effort in order to provide an acceptable final product that meets the requirements of this Statement of Work (SOW), specifications, and drawings. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws, regulations, and codes, ANG policies and regulations, Required materials are included in the attached government AF 66 material submittal log.

B. Bids are due 19 July 21 2:00 PM local time. Please review Instructions to Bidders for bid opening procedures to include location and facility access procedures.

a. Magnitude of project is between $250,000,000 and $500,000.00.

b. After the notice to proceed is issued, the project has a performance time of 120 calendar days for project completion.

c. Prime Contractor SHALL be registered in the System for Award Management

(SAM) AND have the NAICS Code associated with this project. NAICS Code:

236220 Size Standard: $39,500,000.00

i. Representations and Certifications should be updated in SAM, or turned in with Proposal. (Please check your Reps and Certs.)

d. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted on the Contract Opportunities application at SAM.gov: https://sam.gov/content/home

i. All amendments to the solicitation must be acknowledged.

f. In accordance with the provision at FAR 52.228-1 and the clause at FAR

52.228-15 (Dev) Payment Bond and Bid Bonds shall be required.

g. Liquidated damages are NOT applicable to these projects

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rates. Wage Determination – Alpena County – “Building” (49707)

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract, and MIOSHA.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Specialist/

Contracting Officer for resolution. (See instructions to bidders) RFI’s are DUE: NOT LATER THAN the fifth working day prior to bid opening

ii. All RFI questions and answers will be emailed out as soon as possible, and posted to “Contract Opportunities”.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is currently unfunded.

n. Any project specific questions that are not answered within the Plans and Specifications need to be referred to the RFI submittal process. It was advised that any changes would be issued with an addendum, if necessary.

o. It is extremely important to submit all requirements outlined in the subject sealed bid solicitation, Section 00100: Bidding Schedule/Instructions to Bidders. Those bidders who provide missing, incomplete or insufficient documents may be considered as Non-Responsive and removed from consideration from award.

C. The site visit concluded at approximately 3:30 PM Local time on Thursday 24 June 2021.

D. Questions, contact Mr. Steven Stocking @ steven.stockng@us.af.mil and 127.WG.MSC.Construction.Org@us.af.mil

Minutes prepared by Steven Stocking

Contract Specialist