QUESTIONS AND ANSWERS Fire Dep Move Final.pdf

QUESTIONS AND ANSWERS RELATED TO:

W50S85-25-Q-A027

Fire Dep Furniture Move as of 11:01am on 7-11-2025

Dated: 6-23-2025

Q1. Will the government furnish storage, or is the contractor fully responsible?

A1. Refer to paragraphs 5.7.1 through 5.7.3 of the solicitation document named “DOS Fire Station FF and E Move Final”. This Contractor is fully responsible to provide storage for furniture labled “B” on Reference drawing AD102A. Items labled “C” on the Reference drawing AD102A shall be relocated to the Fire Station apparatus bay.

“5.7.1 Working with customer and COR remove items labeled “A” to administrative/dormitory facilities as indicated on drawing A-104 designated for the temporary use. Coordinate with the COR as to the availability of the administrative/dormitory facilities and scheduling of the FF&E relocation Locations of items that are set up in the temporary location shall be determined by customer with COR.

5.7.2 There are not any available buildings on base to store the items labeled “B”.

5.7.2.1 The contractor shall provide a way to temporarily store these items on the installation. Coordinate with the COR to develop a site laydown plan for a location to place the temporary storage. Ensure the storage can be locked.

5.7.2.2 Contractor shall ensure that these items are protected from moisture and from abrasion from other items.

5.7.3 Move items labeled “C” on the attached drawing AD102A to Apparatus Bays located within the Fire Station.”

Q2. Are there any climate control or special storage requirements?

A2. No

Q3. Approximately how many rooms or items will need to be moved?

A3. Rederence drawings were provided to show the floor plans and furniture layout.

Q4. Will there be any special handling requirements (e.g., electronics, safes, wall-mounted equipment)?

A4. There is exercise equipment to be relocated.

Q5. Are there designated loading areas or parking for trucks at the fire station?

A5. Access areas are on the North and East side of the Administrative side of the building. The Apparatus bays of the Fire Station are restricted and must be kept clear for on-going Fire Dept. operations.

Q6. Can monthly invoices be submitted for the storage period through WAWF?

A6. Yes

Q7. Are progress payments allowed after each phase (disassembly, storage, and reassembly)?

A7. Once a line item has been completed it can be invoiced.

Dated: 6-25-2025

Q8. Could you please provide a detailed Scope of Work or Statement of Work?

A8. Refer to solicitation document named “DOS Fire Station FF and E Move Final” to include the attachments to the solicitation.

Q9. Approximately how many rooms or pieces of furniture are involved?

A9. Rederence drawings provided as attachments to the solicitation, showing the floor plans and furniture layout.

Q10. What are the pickup and delivery addresses?

A10. B-859, Selfridge ANGB, Harrison Twp, MI, 48045

Q11. What is the estimated timeline for initial pickup, storage duration, and final delivery?

A11. The projected duration is 18 months, which is based on the estimated timeline developed in design. The actual timeline will be dependenent on the Construction schedule to be established by the Contractor after Notice to Proceed of the Construction contract.

Q12. Are there specific requirements for the storage facility ( climate-controlled).

A12. No

Q13. How long is storage expected to be needed?

A13. The projected duration is 18 months, which is based on the estimated timeline developed in design. The actual timeline will be dependenent on the Construction schedule to be established by the Contractor after Notice to Proceed of the Construction agreement. There are also two six month options to quote on the solicitation.

Q14. Are there any site access restrictions (e.g., limited hours, required clearances, escorts, etc.) at the fire department locations?

A14. Refer to solicitation document named “DOS Fire Station FF and E Move Final” “1.4 Place and Performance of Services: The contractor shall provide services between the hours of (0700-1700) on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Selfridge ANGB, Building 859, Jefferson Ave. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this DOS when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.”

Q15. Can you confirm whether this involves standard office furniture or specialized/heavy-duty items?

A15. The furniture is primarily standard office type and dormitory type.

There is exercise equipment to be relocated.

Q16. Will any furniture need to be disposed of or replaced during the project?

A16. It is not anticipated that any items will be disposed of.

Dated: 7-8-2025

Q17. Could you please send us a copy of the Inventory list?

A17. The Government does not have an inventory list.

Q18. What is the total quantity and type of items to be moved (label A, B, and C)?

A18. The Government does not have a list.

Q19. Who is responsible for disassembly and reassembly of furniture and equipment?

A19. This Contractor will be responsible for the disassembly and reassembly of furniture and equipment.

Q20. Are there any hazardous materials, heavy equipment, or high-value assets to be handled?

A20. There are no hazardous materials or high value assets to be moved.

The excersize equipment has some heavy components.

Q21. What are the specific conditions of the temporary relocatable buildings?

A21. The Reference drawing A-104 is preliminary. The Fire Station Foundation project General Contractor is to provide a final plan based on this drawing. The facility will be finished, weather protected and climate controlled.

Q22. Is there a loading dock or elevator access at any of the locations involved?

A22. No

Q23. Can the government confirm the site location for storage containers for "B" items?

A23. The storage containers may be located on the site near the Fire Station. See "Fire Station Site Plan" drawing, added to solicitation attachments.

Q24. Is there a standard form or format required for pre- and post-move inventory and damage inspection reports?

A24. No. You may use the standard form your respective companies use for this purpose.

Q25. Are photographs of all items required for inventory/damage records?

A25. See paragraph 5.4 of the solicitation document named “DOS Fire Station FF and E Move Final” “5.4 Prior to initial movement, inventory the furniture and related general equipment and materials. Inventory shall be validated with the COR, signed by both parties. Additionally, the contractor and the COR will, jointly inspect the property for damage. The contractor shall provide a copy of the inventory and written documentation of damaged property, with photos, as applicable, to the KO with copies to the COR.”

Dated: 7-9-2025

Q26. Will the wall-mounted items in the hallways of the building be removed? I know that the firefighter equipment in the lobby was discussed, but I am referring more to artwork, placards, glass display boards, clocks, and items of that nature.

A26. The Government will remove these items.

Q27. If the wall-mounted items are to be removed, will the contractor be responsible for remounting them?

A27. No

Q28. Will the contractor be responsible for dismounting/remounting televisions?

A28. No

Q29. Will PC/equipment disconnect/reconnect be handled by the contractor or the base?

A29. The Government will disconnect/reconnect equipment.

Q30. For the items moving into temporary storage, will the storage units be located in the same parking lot as the building/temporary facilities or will the contractor need to load items onto their trucks to take to the storage units?

A30. There will not be enough area in the East parking lot for the storage units.

Q31. Will the contractor provide locks for the storage units or will the base be responsible for that?

A31. This is the Contractor’s responsibility. Yes, see paragraph 2.2 of the solicitation document named “DOS Fire Station FF and E Move Final”.

Q32. Regarding AT Level 1 Training, is this provided by the base on-site or is this something our team can do at our own facilities? Do you have an approximate time duration of the training?

A32. This is a trifold pamphlet for review, to include a signin sheet for all contractor employees. To be completed at your location. Training will take an estimated 15 minutes to review the pamphlet.

Q33. To confirm, the mobile file unit in the storage room will not be removed?

A33. Correct

Q34. To confirm from the plan, the kitchen appliances will not be moved?

A34. Correct

Q35. To confirm from the plan, the cement benches outside of the kitchen area will not be moved?

A35. Correct

Q36. To confirm from the plan, the control/dispatch room and the adjacent server room will not be moved?

A36. Correct

Q37. To confirm, the storage rooms connected to the bays will not be moved?

A37. Correct

Q38. To confirm, Room #124 will not be moved?

A38. All casework and furniture in this room shall be identified as type “B” amd will be moved from this room to temporary storage. See "FS Furniture Move Plan Revision 1" in the solicitation attachments.

Q39. To confirm, only the California Closets marked B on the print will be moved? All others are assumed to be wall-mounted and will not be removed?

A39. Correct

Q40. Will the wall-mounted gymnasium equipment be temporarily stored, or will the contractor need to wall-mount them? Will there be a designated wall in the bays that this will be mounted to? And if so, what material is it made of?

A40. The wall mounted exercise equipment shall be removed from the walls and stored in the apparatus bay. They will not be temporarly mounted in the apparatus bay. The wall equipment will be remounted in the original locations by this Contractor at the end of the Project.

Q41. Will the mirrors in the gym area be unmounted and re-mounted by the contractor? Will they be re-mounted in the temporary space in the bays or at the completion of the construction?

A41. The mirrors will not be moved by this Contractor.

Q42. To confirm from the plan, the vending machines will not be moved?

A42. Correct

Q43. Are the multi-function copiers leased? If so, does your agreement allow for anyone but the lessor to move them?

A43. These copiers are leased, but will be owned by the government by 31 Dec 2025. No issues anticipated to move them.

Q44. Do you need boxes and packing materials for the personal effects that will be packed by the department?

A44. No

Q45. I believe I know the answer from looking at the documents, but will the base be moving TV’s?

A45. The Government will move TVs.

Q46. Does the Gym equipment need to be reassembled for use in the “garage”?

A46. Yes

Q47. Can you please confirm if any of what appears to be highly technical equipment needs to be moved from the “command center” in what I believe is the southeast corner? Snip below from site plan for reference.

A47. All equipment and furnishings in the Command Center shall be moved by the Government.

Q48. There was some debate if anything needed to be moved out of the room in the northeast corner of the building. Can you please tell me if there is anything that needs to be moved from here? Snip below from site plan for reference.

A48. All casework and furniture in this room shall be identified as type “B” amd will be moved from this room to temporary storage.

Q49. Do we need to move the laundry machines?

A49. No

Q50. Do we need to move the pool table?

A50. Yes as shown.

Q51. The full inventory of furniture, fixtures, and equipment (FF&E) to be relocated

A51. The Government does not have a list.

Q52. Photos, floor plans, or layout drawings (if available)

A52. The Government does not have a photo record of the FF&E. The existing Fire Station floor plan is included as attachments to the solicitation document to include “DOS Fire Station FF and E Move Final”.

The Temporary Administration Facility drawing is schematic for biding purposes only. The final plan configuration will be determined in a separate project by others.

Q53. Floor levels involved, building access points, and loading/unloading zones

A53. All doors of the Administrative side ot the Fire Station are accessible for loading and unloading.

Q54. Approximate dimensions or quantities of items

A54. The Government does not have a record of this information.

Q55. The approximate volume, weight, and dimensions if available

A55. The Government does not have a record of this information.

Q56. Any items requiring disassembly, reassembly, or special handling

A56. The Government does not have a record of this information.

Q57. Any restrictions, security requirements, or sensitive equipment involved

A57. There are no special conditions except as stated in the solicitation document named “DOS Fire Station FF and E Move Final”.