DOS Fire Station FF and E Move Final.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

Relocation of Fire Furniture, Furnishings and Equipment (FF&E) for Building 859, Fire Station

SELFRIDGE AIR NATIONAL GUARD BASE (SANGB), MICHIGAN

1. Description of Service:

The contractor shall provide all personnel, equipment, licenses, permits, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Services, as defined in this PWS.

1.1. Objectives: Relocate Furniture, fixtures and equipment (FF&E) from the Fire Station administrative area to temporary facilities, storage and to the apparatus bay of the Fire Station. Upon completion of the building repair the FF&E shall be relocated back to the Fire Station in the original places.

1.2 Background: The Fire Station administrative area has settlement that has damaged the floors, walls, doors and sewers. The project Repair Fire Station Foundation shall raise the slab on grade floor that has settled. To accomplish this the furniture, fixtures and equipment in the work area shall be relocated. Some will be relocated to temporary administrative/dormitory facilities to be erected on the site. Some to temporary storage units provided by contractor will also be on-site. The remainder of equipment shall be placed in an apparatus bay of the Fire Station.

1.3 Period of Performance (PoP): The total PoP shall be 18 months from award. The contractor shall determine the actual moving of the furniture and shall submit a schedule to the Contracting Officer (KO) and Contracting Officers Representative (COR) for approval.

1.4 Place and Performance of Services: The contractor shall provide services between the hours of (0700-1700) on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Selfridge ANGB, Building 859, Jefferson Ave. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this DOS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1 Telework: This service is not conducive to Telework.

1.4.2 Provide proof of insurance or liability coverage for any damage incurred to Government property during execution of this DOS.

2.4.1 Recognized Holidays. The contractor is not required to work during Federal Holidays. The following are recognized US holidays.

New Year’s Day 1 January Martin Luther King, Jr.’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

2. General

2.1. Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall coordinate with the POC, no later than 10 business days prior to commencement of work.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

2.1.2. The contractor’s employees shall comply with all installation traffic, safety and security regulations. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. All contractor employees shall carry proper identification with them at all times while on the installation. Return any issued identification upon completion of contract performance.

2.1.3 Antiterrorism / Operations Security: Access and General Protection/Security Policy and Procedures. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.1.4 For Contractors that do not require Common Access Card (CAC) but require access to a Department of Defense (DoD) Facility and/or Installation. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

2.1.4.1 Contractor is responsible to keep list of employees requiring access current and notify COR within 3 days when employees are no longer a part of this service and when new employees are added.

2.1.5. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to communications security COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.6. Antiterrorism Awareness (AT) Level I Training. Contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. Documentation of completion shall be provided to the Contract Administrator and COR.

2.2. Physical Security. The contractor shall safeguard all government property, equipment and materials provided.

At the close of each work period, Government facilities, equipment and materials shall be secured.

2.3 Quality Control (QC). QC is the sole responsibility of the contractor.

2.4. Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.4.1. Government remedies. The KO will follow the requirements of Federal Acquisition Regulations (FAR) 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. If services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

2.4.2. The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

3. Government Property, Material, Equipment and Services (GFP/M/E/S:

3.1. The Government will not provide GFP/M/E to the contractor.

3.2 Services:

3.2.1 The Government will disconnect power connections prior to contractor removal of furniture and related general equipment and materials.

3.2.2 The Government will disconnect data connections prior to contractor removal, and reconnect data connections after reinstallation of furniture and related general equipment and materials.

3.3 Security Police and Fire Protection. Phone Number 911. When calling 911, the user must identify that they are at Selfridge and the call will then be transferred to Selfridge.

3.3 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Section 1 and 5.

4.1 Storage unit(s) to store items labeled “B”

4.2 Vehicles. All vehicles shall be registered, licensed, and insured at all times.

4.2.1 Contractor company vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a neat, professional appearance

4.3. Personal Protection Equipment (PPE). The contractor shall provide all required personal protection equipment IAW Occupational Safety and Health Act (OSHA) standards, other than Government-Furnished items listed in the contract. The contractor shall perform the requirements of this DOS using the Code of Federal Regulations (CFR), and are responsible for compliance with OSHA standards, and the protection of their employees. The contractor shall provide all employees sufficient PPE for performing all tasks and shall ensure employees always utilize the

PPE/

4.4 Contractor shall provide their own Porta John(s).

5.0 Requirements: The contractor shall perform the services listed below:

5.1. Provide all supervision, personnel, equipment, tools, supplies, and services necessary to perform this service.

Relocate furniture, fixtures and equipment from the Fire Station to temporary facilities or storage.

5.2 Work shall be completed in a professional manner according to standard industry practices.

5.3 Provide an on-site Quality Control representative as the point of contact for the duration of the removal and subsequent installation/reassembly.

5.4 Prior to initial movement, inventory the furniture and related general equipment and materials. Inventory shall be validated with the COR, signed by both parties. Additionally, the contractor and the COR will, jointly inspect the property for damage. The contractor shall provide a copy of the inventory and written documentation of damaged property, with photos, as applicable, to the KO with copies to the COR.

5.4.1 The inventory process shall ensure all equipment and parts are identified in such a manner as to ensure they are reinstalled as a unit. Examples of equipment and parts are: electrical and data ceiling feed poles, electrical cords, cables, computer mounting brackets, drawers, keys, etc.

5.5 Provide all supplies necessary to thoroughly protect both the facility, furniture, and related general equipment and materials from damage during all phases of contract performance, to include weather related damage.

5.6 Keep work sites orderly, clean, and safe at all times. All debris generated by the move must be removed daily from the property and lawfully disposed of by the Contractor.

5.7 Ensure that all items are correctly labeled with the current location so that they can be returned to the same room that they originated from.

5.7.1 Working with customer and COR remove items labeled “A” to administrative/dormitory facilities as indicated on drawing A-104 designated for the temporary use. Coordinate with the COR as to the availability of the administrative/dormitory facilities and scheduling of the FF&E relocation Locations of items that are set up in the temporary location shall be determined by customer with COR.

5.7.2 There are not any available buildings on base to store the items labeled “B”.

5.7.2.1 The contractor shall provide a way to temporarily store these items on the installation. Coordinate with the COR to develop a site laydown plan for a location to place the temporary storage. Ensure the storage can be locked.

5.7.2.2 Contractor shall ensure that these items are protected from moisture and from abrasion from other items.

5.7.3 Move items labeled “C” on the attached drawing AD102A to Apparatus Bays located within the Fire Station.

Part II – Reinstallation:

5.8 Prior to reinstallation, the contractor shall, and the COR shall jointly review and inventory the property for known damage. Identify property where there is now damage beyond fair wear and tear where there wasn’t any when first moved. The contractor and the COR shall, jointly inspect the property for any changes in condition from the original move. The contractor shall provide a copy of the inventory and written documentation of damaged property, with photos, as applicable, to the KO with copies to the COR.

5.8.1 The contractor shall ensure all equipment and parts are identified in such a manner as to ensure they are reassembled as a unit. Examples of equipment and parts are: electrical and data ceiling feed poles, electrical cords, cables, computer mounting brackets, drawers, keys, etc.

5.9 Reassemble/install furniture and related general equipment as a unit, as originally keyed, and per original placement back in the Fire House.

5.10 Keep work sites orderly, clean, and safe at all times. All debris generated by the installation must be removed daily from the property and lawfully disposed of by the Contractor.

5.10.1 Once the project is complete, remove the temporary storage from the Base property and repair any damage to the site caused by the moving or placement of the temporary storage.

5.11 After installation, a representative of the Government and the Contractor will jointly inventory and inspect the Government property to confirm proper installation.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By POC

5.-5.7

Inventory, Removal, Set-up and Storage

Furniture and related general equipment and materials are inventoried, labeled and removed within 3 days as coordinated with COR & Customer.

Removed within 5 working days of coordinated date. COR

5.8 Inventory, Inspection and Reinstallation

Furniture and related general equipment and materials are inventoried and inspected prior to reinstalled within 3 days as coordinated with COR & Customer.

Installed within 5 working days of coordinated date. COR

5-5.11 Protection from damage

Facility, furniture and related general equipment is not damaged by contractor during removal, storage or reinstallation.

Government property is in the same condition as prior to contract performance Pictures showing condition should show that any damage is due to the government use.

COR

5-5.11 Item “A”’s

No damage by contractor during both moves.

Pictures and documentation showing condition indicate fair wear and tear or damage by the Government.

Inspection of property shows no damage by the contractor beyond fair wear and tear

COR

5.8-5.9 Installation

Furniture and related general equipment reinstalled as a unit, as originally keyed, and per original equipment manufacturer’s recommended configuration in original location.

Installation deficiencies are corrected. COR

5.10 Storage site damage and repair.

Site is repaired if damaged by temporary storage removal.

Inspected and accepted by

COR COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

DOS Reference / Deliverable Title Frequency Number of

Copies Medium/Format Submit To

2.1 Base Access Information

Prior to gaining access to base 1 Electronic Submission

Contract Administrator or

POC

2.1.2 Identification

Media

Return upon completion of contract performance or when no longer on contract.

Original(s) Hard Copy COR

2.1.6 AT Level I

Training

One time. Pamphlet and sign-in sheet provided to contractor upon award.

Contractor ensures training is accomplished and submits sign-in sheet at contract start.

1 Electronic or Hard Copy

Contract Administrator or

POC

5.4 Pre-move

Inventory and Damage

Inspection

Within 30 days of inventorying and inspecting. 1

Electronic Submission or Hard

Copy COR and KO

5.8 Post-move

Inventory and Damage

Inspection

Within 30 days of inventorying and inspecting. 1

Electronic Submission or Hard

Copy COR and KO

1.4.2 Insurance Prior to the start of performance 1 Hard Copy or

Electronic Contract Specialist