Pre-Bid Conference_Site Visit W50S8524B0004.pdf

Selfridge ANG Base Pre-Bid Submission Meeting and Site Visit

• Project # VGLZ 242008

• Replace Utility Pole #97

• Solicitation: W50S8524B0004

10 April 2024

Integrity – Excellence – Service

Agenda

• Admin Matters/Contact info

• Process for Questions and Answers (Requests for Information)

• Project Overview

• Notable Items

• Bid Schedule

• Sealed Bid Requirements and procedures for submission of bids

• Determination of Responsibility

• Small Business Subcontracting Plan

• Questions

Administrative Matters - Attendance Roster

• Ensure you sign the attendance roster

• We plan to post the roster and this power point presentation on https://sam.gov to facilitate communication amongst potential suppliers and subcontractors.

• No other site visits will be granted.

Contact Information

• Contracting Officer Mr. Steven Stocking steven.stocking.2@us.af.mil

• Contracting Specialist Ms. Anna Randall anna.randall.1@us.af.mil mailto:jeremy.starrett.1@us.af.mil mailto:steven.stocking@us.af.mil

Process for Questions and Answers

• Submit questions (aka Requests for Information) to Steven Stocking.

See Section 00100 for instructions.

• Questions and Answers will be posted on SAM.gov on a non attributional basis with solicitation at https://sam.gov

• Submit questions not later than the fifth working day prior to bid opening.

• Any changes to the drawings, specifications, etc. will be issued in the form of an amendment. However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment.

https://sam.gov/

Project Overview

• Title: VGLZ242008 REPLACE UTILITY POLE #97

• Magnitude: $25,000.00-$100,000.00

• A firm fixed price contract will be awarded

• Performance Period: 120 calendar Days after issuance of Notice to Proceed.

• The Notice to Proceed will be issued after formal approval of applicable bonds.

Project Overview

Project requirements include:

• The contractor shall coordinate with COR, (who will communicate with the electric shop) for selective power outage before starting the work.

Contractor shall minimize the power outage. Contractor shall provide all labor, equipment, supplies, and material as stated in the Statement of Work and Specifications, to ensure Replacement of Utility Pole 97 with a new Class 2, 60‐foot treated wood pole; meeting or exceeding UFC 3-550-01 and NEC code requirements (adhering to the SOW, project specifications, and project drawings).

Notable Items

Brand Name Requirements: N/A

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

- Contracting Officer shall verify..... prior to award (DFARS 204.7303 (b)(1))

- Complete the Assessment in the Supplier Performance Risk System (SPRS)

Request the SPRS vendor role: https//:piee.eb.mil

SPRS Access and NIST Quick Entry Guide:

https://www.sprs.csd.disa.mil/pdf/NISTSP800-171QuickEntryGuide.pdf

SPRS Frequently Asked Questions: https://www.sprs.csd.disa.mil/faqs.htm#nist

Bid Schedule

• CLIN 0001 – VGLZ 242008

Sealed Bid Procedures

The following is a brief overview of the sealed bid requirements:

• BIDDERS ARE STRONLY CAUTIONED TO CAREFULLY READ THE

REQUIREMENTS OF THE SOLICIATION AND COMPLY ACCORDINGLY

REFER TO THE SOLICITATION AND FAR 14 FOR DETAILS.

• Public bid opening occurs. Prices are read to the public. There will be no discussion.

• Bidders must submit sealed bids to be opened at the time and place stated int the solicitation for the public opening of bids

• After bids are publicly opened an award will be made to that responsible bidder whose bid conforming to the IFB will be most advantageous to the Government considering only price and price related factors.

• The bid abstract will be certified and posted on SAM.gov as soon as practicable.

Bid Requirements

• SF 1442, (Blocks 14-20c)-Do not enter less than 120 days in block 17

• Section 00010. Bid Schedule—all items must be priced.

• IAW Clause 252.236-7008, Contract Prices-Bidding Schedules (Dec

1991) the prices shown in the bidding schedule must reflect ALL COSTS involved in performing the work, as described in the plans and specifications.

• Section 00600 Reps and Certs: In addition, the bidder must have entered current and complete data within the past year via the Online Representatives and Certifications at https://sam.gov

• Acknowledge all amendments issued on an SF 30 on page 2 of SF1442 and/or by providing signed SF 30s with bid.

• Bid Bond/Guarantee for offers over $150K shall be 20% of the complete bid price and be issued the most recent edition of the SF 24 with a complete power of attorney.

http://www.sam.gov/

Bid Requirements-Bid Submission

• The bid opening will occur at the date and time specified on Block 13 of the SF 1442 at Selfridge Air National Guard Base, MI Bldg. 105

• Hand carried bids must be dropped off prior to the time established for the opening of bids. A Base access form must be generated for individuals attending the bid opening or to drop off bids.

• Mailed bids must be received at the location specified on block 7 prior to the time established for opening of bids.

• Mailing address:

USPFO MI 127 MISSION SUPPORT CONTRACTING

43200 MAPLE ST

SELFRIDGE ANGB MI 48045-5213

• Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304 and the clause at FAR 52.214-7

Determination of Responsibility

• IMPORTANT: REFER TO THE SOLICIATATION AND FAR

PART 9 FOR DETAILS

• To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

Subcontracting Plan

• N/A: A Subcontracting Plan is not needed for this requirment.

Questions?

Questions will not be answered at the site visit.

Please ensure that the Request for Information process is utilized.