Pre-Proposal Conference Minutes _ W50S85-23-R-0013.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

23 June 2023

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W50S85-23-R-0013:VGLZ 232036 - ATC Tower Sidewalk Replacement Bldg. 560 Selfridge ANGB, MI.

1. Site visit held on 23 June 2023 Bldg. 105 and ‘on site’ commencing at: 1:30 PM EDT in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Steven Stocking (Contracting Specialist) was present along with 127th Engineering attendees. (See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

VGLZ 232036 - ATC Tower Sidewalk Replacement Bldg. 560

1) This is a 100% small business set aside using FAR 13 Simplfied Acquisition Procedures.

2) Small Business Size Standard: $45M

3) NAICS Code: 236220: Commercial and Institutional Bldg. Construction.

4) Project Magnitude: Between $25,000 and $100,000

Submit Proposals no later than: 7 July 23 at 10:00 AM EDT (As of Site Visit Date/Time)

BOND REQUIREMENTS:

Pre-Award, a Bid-Bond is only required if Proposal Price is Greater than $150,000 (See Section

00010 and 52.228-1 BID GUARANTEE) Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000.

Post-Award, awardee shall provide a Payment Bond, if award price is greater than $35,000.

a. A public bid opening will NOT take place.

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids is preferred and accepted. (Via Email / See Solicitation)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued, they will posted on SAM.gov

g. Liquidated damages: N/A.

h. Warranty of Construction clause is incorporated and applies to these projects. 52.246-21

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract, but it is the contractor's responsibility to keep track of the most current wage rate. Building - Macomb County – Michigan - 48045

j. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

(RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

iii. RFI’s must be submitted NOT LATER THAN the Fifth working day prior to bid opening, however this does not guarantee an answer.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is unfunded and there are NO Options, ABI’s or Alternates. However, if the accepted proposal comes in above available funding then we will need to wait for NGB to fund(assuming they are able. The terms call for a firm fixed price contract vehicle.

mi. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

i. Please Update SAM Reps and Certs as needed.

ii. Offeror shall have NAICS Code, registered within SAM, for this project (Listed in Solicitation), to be determined Responsive.

mii. Please refer to the Proposal Instruction requirements on Section 110/120 of the solicitation for instructions on how to submit your proposal. These instructions are mandatory to be considered for award.

3. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

4. Construction is expected to transpire in the Fall of 2023. Any weather based concerns will be formally addressed via Request for Information. The Contractors are responsible for all work delineated within the SOW, specs, and drawings.

5. The site visit concluded on Thursday 22 June 2023 @ 2:30 PM EDT.

Steven Stocking Contract Specialist, 127th MSC