Pre-Proposal Conference Minutes - Repair HVAC B128 W50S8522R0008.docx

23Aug2022

MICHIGAN AIR NATIONAL GUARD 127th MISSION SUPPORT GROUP SELFRIDGE ANG BASE MICHIGAN

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation:

W50S85-22-R-0008 “Repair Bldg. 128 HVAC” Project # VGLZ 222003 – At Selfridge ANGB, MI

1. Site visit held on 23 August 2022, at Selfridge ANGB, MI and ‘on site’ commencing at: 10:30 AM ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Daniel Taliaferro (127th Contracting) and Jeremy Starrett, (Contracting Officer) along with other 127th Engineering attendees. (See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

127th Engineering introduced themselves, and introduced the Project Scope of Work.

SOW Summary:

The contractor shall schedule and perform a construction task for the repair of the existing HVAC system in Building 128 at the Selfridge Air National Guard Base, Harrison Twp. MI. The Contractor will provide complete repairs to create and operable HVAC system for B128.

The construction will consist of demolition and replacement of HVAC system components as described in this SOW. All work will be in accordance with The Selfridge ANG Base Design Standards. The installation and replacement shall include but is not limited to all piping and line set connections, power connections and system start-up and validation. (See Solicitation and Statement of Work.)

Project#: # VGLZ222003 Project Location: Selfridge ANGB, MI (48045) Period of Performance (POP): 365 Calendar Days after NTP

1) Set-aside: 100% Small Business

2) Small Business Size Standard: $16.5M

3) NAICS Code: 238220 Plumbing, Heating and Air Conditioning Contractors

4) Project Magnitude: Between $100,000 and $250,000

5) A bid bond is required. Bids submitted without a bid-bond will be determined Non-Responsive. A Signed Copy will not be accepted. Only Originals.

A Bid Bond is required, for Solicitation / Project.

Submit Proposals no later than: 29 August 2022 at 2:00 PM ET (As of Site Visit Date/Time) *This may change, please check SAM.gov – Contract Opportunities… regularly.

BOND REQUIREMENTS:

· Pre-Award, a Bid-Bond is required if Proposal Price is Greater than $150,000 (See Section 00010 and 52.228-1 BID GUARANTEE)

· Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000

· Post-Award, awardee shall provide a Payment Bond or Alternative Payment Protections, if award price is greater than $35,000

a. Emailed or Hand-Carried Proposals will be sent to daniel.taliaferro.2@us.af.mil

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids will NOT be accepted. (Do NOT Email.)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued they will be posted to the SAM website.

g. Prospective offerors shall submit the proposal in two separate sections.

Section 1:

Part 1-Introductory Page/ (SF) 1442 Part 2-Price Proposal Section 2:

Part 1-Technical Solution Part 2-Past Performance

h. Liquidated damages DO APPLY to this project. See FAR Clause52.211-12

i. Warranty of Construction clause is incorporated and applies to this project. 52.246-21

j. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. MI20220091 Building - Macomb County, MI - 48045

k. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

l. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution. (RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

iii. RFI’s must be submitted NOT LATER THAN the fifth day prior to bid opening, however this does not guarantee an answer.

iv. RFI’s shall be submitted to the “General Inbox” and Daniel Taliaferro. Both emails within solicitation.

m. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

n. This requirement is Un-funded and there are NO Options, ABI’s or Alternates.

v. Will Be a Firm Fixed Price Contract Awarded. The government intends to award the Lowest Responsive and Responsible Bidder.

o. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

vi. Please Update SAM Reps and Certs.

vii. Offeror shall have NAICS Code, registered within SAM, for this project (Listed in Solicitation), in order to be determined Responsive.

3. The project description was stated in the Sam.gov announcement package W50S85-22-R-0008

4. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

5. It is extremely important to submit all requirements within quote.

6. The site visit concluded on Thursday 23 Aug 2022 @ 1100 AM ET.

DANIEL TALIAFERRO

Contract Specialist, 127th MSC image1.png