Pre-Proposal Conference Minutes _ Airfield Gates W50S85-21-R-0006.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

1Aug2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W50S85-21-R-0006 –Repair Airfield Gates- Project No.

VGLZ 212008– Selfridge ANGB, MI.

1. Site visit held on 19 August 2021 Bldg. 105 and ‘on site’ commencing at: 1:00 PM ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Bradley Moehlig, TSgt (127th Contracting) and Steven Stocking, (Contracting Officer) along with other 127th Engineering attendees. (See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

The General Specifications and Selfridge Design Standards 10 Nov 2017 apply to this Statement of Work (SOW). The work shall be in strict compliance with those specifications and the requirements identified in this SOW and its attachments. Sections of this SOW may supersede the requirements of the specifications, in which case the more stringent/higher quality requirements shall apply. Several motor-driven gates (A-25, A-26 & A-29), used to control access to the airfield, are significantly worn and inoperable. The condition of the gates are as a result of the age of the gates and the severe weather conditions the gates are exposed to. The disrepair of the gates causes accessibility to the airfield to be unreliable. Gate related parts that have reached the end of their lifetime should be identified and replaced to improve reliability of access to the airfield.

Solicitation #: W50S85-21-R-0006 Location: Selfridge ANGB, MI (48045-Macomb County) Period of Performance (POP): 45 Days Set-aside: This requirement will be 100% Set-Aside for Small Business.

Small Business Size Standard: $16.5M NAICS Code: 238990 All Other Specialty Trade Contractors Project Magnitude: Between $25,000 and $100,000 Submit Proposals no later than: 31 August 2021 at 2:00 PM ET (As of Site Visit Date/Time)

BOND REQUIREMENTS:

Pre-Award, a Bid-Bond is only required if Proposal Price is Greater than $150,000 (See Section

00010 and 52.228-1 BID GUARANTEE) Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000

Post-Award, awardee shall provide a Payment Bond or Alternative Payment Protections, if award price is greater than $35,000

a. A public bid opening will NOT take place.

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids will be accepted, and is preferred.

i. Email all bids to Bradley Moehlig / 127th General Inbox. (See Solicitation)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued they will be posted to the SAM website.

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project. 52.246-21

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Macomb County – Michigan –Highway - 48045

j. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

(RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is funded and there are NO Options.

i. There are multiple Line Items, and ALL Line Items, but be priced.

ii. Will Be a Firm Fixed Price Contract Awarded.

n. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

ii. The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: Technical, Price, and Past Performance (Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR Part 9)

iii. Section 1: Intro Page / Price Proposal. Section 2: Technical Solution (Schedule/Work Plan) & Past Performance. (See Sections 110 and 120 for details.)

o. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

i. Update SAM Registration.

ii. Offeror shall have NAICS Code, registered within SAM, for this project (Listed above), in order to be determined Responsible.

3. The project description was stated in the Sam.gov announcement package W50S85-21-R-0006.

4. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

5. It is extremely important to submit all requirements within quote.

6. The site visit concluded on Thursday 19 Aug 2021 @ 1:15 PM ET.

BRADLEY M. MOEHLIG

Contract Specialist, 127th MSC