site vist minutes 1025 roof.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

30 July 20

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference and Requests for Information Solicitation

W50S8520R0008 VGLZ182019 Repair Roof 1025

PROJECT DESCRIPTION: Contractor shall perform all work in accordance with the statement of work and specifications for the subject projects at SANGB MI IAW with all applicable plans and specs.

1. Site visit held this date at the Contracting Division conference room commencing at: 2:00 PM in conjunction with subject Request for Proposal.

2. Contract Specialist Steven Stocking introduced himself, and the Inspector/COR Darren Burton and Project Manager Lt. Adam VERMEERSCH Please see attached sign in sheet for a list of all contractors in attendance.

3. a. Proposals are due NLT 20 August at 4:00 PM local time for W50S8520R0008 VGLZ182019 Repair Roof 1025. Offeror can hand carry or mail proposal. Offerors are advised that this project is currently funded and that offers must be good for 60 days.

Magnitude of project is between $10,000.00-$25,000.00 after the notice to proceed is issued the project has a performance time of 120 calendar days for this project.

a. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

b. When amendments are issued they will be posted on Beta.SAM.gov on the Contract

Opportunities application.

c. Payment bonds are required for any amount awarded over $35,000.00 and performance bonds are additionally required if over $150,000.00. A bid bond is required for bids over $150,000.00.

d. Liquidated Damages don’t apply for this project but the Government has contractual remedies to include termination for terminal Contractor caused project delays.

e. Warranty of Construction clause is incorporated and applies to this project. This is in addition to the roof manufacturer’s warranty.

f. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

g. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

h. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Specialist, Steven Stocking:

steven.stocking@us.af.mil and the Contracting Officer, Daniel Taliaferro:

daniel.taliaferro.1@us.af.mil for resolution. All RFI questions and answers will be emailed out as soon as possible.

i. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

j. This requirement is funded.

4. The project description was stated in the project SOW, included in the Solicitation

5. Contractors were directed to submit any and all questions via e-mail for a response.

6. Site visit concluded at approximately 4:00 PM when everyone left the site visit.

It was noted that the Contractor need to exactly follow the Proposal submission instructions in sections 110 and 120 of the request for proposal.

Steven Stocking, 127 MSC Contracting Specialist steven.stocking@us.af.mil