Site Visit Minutes_POL Asphalt.pdf

MICHIGAN AIR NATIONAL GUARD

HEADQUARTERS 110TH WING (ACC) (ANG)

3545 MUSTANG AVENUE

BATTLE CREEK MI 49037-5509

14 August 2024

MEMORANDUM FOR RECORD

FROM: 110 MSG/MSC

3571 Mustang Ave.

Battle Creek ANGB, MI 49083

SUBJECT: Pre-Bid Conference for Solicitations at Battle Creek ANGB, MI:

W50S84-24-B-0002, MBMV232017 Repair POL Yard Asphalt

1. Site visit held this date at Battle Creek ANGB, MI, commenced at 10:00 AM EDT. For list of attendees see sign in sheet.

2. MSgt Michael Solo (Contracting), and Lt Col Nathan Finfrock (Engineering) introduced themselves along with other members of Civil Engineering.

A. PROJECT DESCRIPTION:

Total Small Business Set Aside: NAICS Code 238990 “All Other Specialty Trade Contractors.”

-Prime Contractor must hold NAICS Code 238990, in order to receive an award.

-Prime Contractor must be registered, and current, in the System for Award Management.

3. The project’s scope of work consists of:

a. The project is for the milling, paving, and restriping of the Asphalt POL (petroleum, oil, and lubricants shop) Yard. The period of performance is 180 days after notice to proceed.

There are no unique elements in the project and there are no option line item.

4. Bids are due NLT 30 August 2024. Offers providing less than 120 calendar days for

Government acceptance after the date offers are due will not be considered and will be rejected.

W50S84-24-B-0002, MBMV232017 Repair POL Yard Asphalt 30-Aug-24, 1:00 PM EDT.

a. Facsimile transmission of bid is NOT authorized. Electronic submission of bids will

NOT be accepted.

b. A Complete Bid Package should contain the following: (See Instructions to Offerors)

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00 10 00 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid. The bid bond is due on the date as stated on the SF1442 block 13.

The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

(d) Section 00 45 00, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the Offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged. Amendments are posted to SAM.gov.

(g) Mail bids directly to the Contract Specialist and Contracting Officer according to IFB instructions.

a. Magnitude of project is between:

b. W50S84-24-B-0002, MBMV232017 -$250,000 and $500,000

c. After the notice to proceed is issued the project has a performance time of 180 calendar days for project completion. (Be sure to review SOW)

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. Payment Bond/ Performance Bond will be required for this project. (Bid Bond, Performance Bond, Payment Bond.)

f. Warranty of Construction clause is incorporated and applies to this project.

g. The wage determination incorporated into the solicitation has been updated and will be incorporated into the solicitation through an amendment 10 days prior to bid opening. The most current wage determination will be made part of the resultant contract, but it is the contractor's responsibility to keep track of the most current wage rate. Battle Creek, MI – Calhoun County – 49037 “Highway”.

h. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract as well as MIOSHA.

i. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii.All RFI questions and answers posted to “Contracting Opportunities,” as soon as possible.

j. Please remember that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or contract modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

k. This requirement is Un-Funded. Funds are expected before 30 Sep 2024, but contract award may be made any time within the bid acceptance period.

l. The resultant contract will be Firm-Fixed-Price.

5. The full project description was stated in the respective solicitations.

6. All project specific questions were referred to the RFI submittal process no later than 5 days before bid opening (23 August 2024). It was advised that any changes would be issued with an addendum. Email to: michael.solo.4@us.af.mil mailto:michael.solo.4@us.af.mil

7. It is extremely important to submit all requirements within Bid, and review the Instructions to Offerors. A bid repository is provided for hand carried bids and is located at. Bldg. 6913 110 MISSION SUPPORT CONTRACTING 3571 MUSTANG AVE, BATTLE CREEK ANGB MI 49037. Hand carried bids must be deposited in the repository prior to the time established for opening of bids.

8. The site visit concluded at on 14 August 2024 at 10:30 AM.

MICHAEL J SOLO

Contracting Officer, 110th MSC