Site Visit Minutes_Road Sealant.pdf

MICHIGAN AIR NATIONAL GUARD

HEADQUARTERS 110TH WING (ACC) (ANG)

3545 MUSTANG AVENUE

BATTLE CREEK MI 49037-5509

17 August 2023

MEMORANDUM FOR RECORD

FROM: 110 MSG/MSC

3571 Mustang Ave.

Battle Creek ANGB, MI 49037

SUBJECT: Pre-Bid Conference for Solicitations at Battle Creek ANGB, MI:

W50S84-23-B-0002, MBMV222332 Base Road Sealant and Striping

1. Site visit held this date at Battle Creek ANGB, MI, commenced at 10:00 AM ET. For list of attendees see sign in sheet.

2. MSgt Michael Solo (Contracting), Major Robert Loniewsky (Engineering) introduced themselves along with other members of Civil Engineering.

A. PROJECT DESCRIPTION:

Total Small Business Set Aside: NAICS Code 237310 “Highway, Street, and Bridge Construction.”

-Prime Contractor must hold NAICS Code 237310, in order to receive an award.

-Prime Contractor must be registered, and current, in the System for Award Management.

3. The project’s scope of work consists of:

a. The project is for road sealant repair and restriping. Currently the base is serviced by variety of roadways running north / south and east / west. All roads on the base currently have striping, including centerlines, road boundaries, crosswalks, and stop bars. Road Sealant: Clean, repair, and seal all cracks on all roadways base wide. Striping: Restripe all line work on roads; including centerlines, road boundaries, crosswalks, and stop bars.

The period of performance is 180 days after notice to proceed. The project is located at Battle Creek ANG Base. The are no unique elements in this project and there are no options.

4. Bids are due NLT 7 September 2023. Offers providing less than 120 calendar days for

Government acceptance after the date offers are due will not be considered and will be rejected.

W50S84-22-B-0005, MBMV202356 Repair Roof 7-Sep-23, 10:00 AM EST

a. Facsimile transmission of bid is NOT authorized. Electronic submission of bids will

NOT be accepted.

b. A Complete Bid Package should contain the following: (See Instructions to Offerors)

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid. The bid bond is due on the date as stated on the SF1442 block 13.

The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the Offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged. Amendments are emailed directly to the contractor.

(g) Mail bids directly to the Contract Specialist and Contracting Officer according to IFB instructions.

a. Magnitude of project is between:

b. W50S84-23-B-0002, MBMV222332 -$250,000 and $500,000

c. After the notice to proceed is issued the project has a performance time of 180 calendar days for project completion. (Be sure to review SOW)

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. Payment Bond/ Performance Bond will be required for this project. (Bid Bond, Performance Bond, Payment Bond.)

f. Warranty of Construction clause is incorporated and applies to this project.

g. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Battle Creek, MI – Calhoun County – 49037 “Highway”.

h. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract as well as MIOSHA.

i. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii.All RFI questions and answers posted to “Contracting Opportunities,” as soon as possible.

j. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

k. This requirement is currently Unfunded.

5. The project description was stated in the respective solicitations.

a. During the site visit it was discussed whether another parking lot would be added for road sealant repair. It is unknown at this time if this area will be added to the current project. Any changes to the specifications and drawing will be posted in a future amendment to this solicitation. No changes to the project have been made at this time.

6. All/ all project specific questions were referred to the RFI submittal process no later than 24 August 2023, 2:00 PM. It was advised that any changes would be issued with an addendum. Email to: michael.kitchell.1@us.af.mil

7. It is extremely important to submit all requirements within Bid, and review the

Instructions to Offerors. A bid repository is provided for hand carried bids and is located at. Bldg. 6913 110 MISSION SUPPORT CONTRACTING 3571 MUSTANG AVE, BATTLE CREEK ANGB MI 48037 Hand carried bids must be deposited in the repository prior to the time established for opening of bids.

8. The site visit concluded at on 17 August 2023 @ 11:30 AM.

MICHAEL J. SOLO, MI ANG

Contracting Officer, 110th MSC mailto:michael.kitchell.1@us.af.mil