Site Visit Minutes_B0011 0014 0015.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

16 August 2022

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitations at Battle Creek ANGB, MI:

W50S84-22-B-0011, MBMV222328 Drainage & Barriers W50S84-22-B-0014, MBMV222331 Repair Drivelanes W50S84-22-B-0015, MBMV222332 Base Road Striping

1. Site visit held this date at Battle Creek ANGB, MI Commenced at 2:00 PM ET. For list of attendees see sign in sheet.

2. SMSgt Michael Kitchell (Contracting), Major Robert Loniewsky (Engineering) introduced themselves along with other members of Civil Engineering.

A. PROJECT DESCRIPTION:

Total Small Business Set Aside: NAICS Code 238990 “Specialty Trade Contractors” -Prime Contractor must hold NAICS Code 238990, in order to receive an award.

-Prime Contractor must be registered, and current, in the System for Award Management.

3. The project’s scope of work consists of”

a. MBMV222328 Repair Base Drainage & Barriers: Repairing and revitalize existing storm water system, grading, and landscaping to allow proper drainage. Barriers: Replace and/or relocate existing traffic barriers as per the specifications and Site Plan.

b. MBMV222331 Repair Drivelanes: Repair ~7,615 square yards asphalt pavement by cold mill and overlay, add six (6) parking spaces near B6906, and restripe pavement markings.

c. MBMV222332 Base Road Striping: Clean, repair, and seal all cracks on all roadways base wide for road sealant. Restripe all line work on roads; including centerlines, road boundaries, crosswalks, and stop bars.

4. Bids are due NLT 9 September 2022

W50S84-22-B-0011, MBMV222328 Drainage & Barriers 9-Sep-22, 12:00 PM EST W50S84-22-B-0014, MBMV222331 Repair Drivelanes 9-Sep-22, 3:00 PM EST W50S84-22-B-0015, MBMV222332 Base Road Striping 9-Sep-22, 4:00 PM EST

a. Facsimile transmission of bid is authorized. Electronic submission of bids will NOT be accepted.

b. A Complete Bid Package should contain the following: (See Instructions to Offerors)

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid. The bid bond is due on the date as stated on the SF1442 block 13.

The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the Offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged. Amendments are emailed directly to the contractor.

(g) Email proposal directly to the Contract Specialist and Contracting Officer according to IFB instructions.

a. Magnitude of project is between:

b. W50S84-22-B-0011, MBMV222328 -$250,000 and $500,000

c. W50S84-22-B-0014, MBMV222331 -$250,000 and $500,000

d. W50S84-22-B-0015, MBMV222332 -$250,000 and $500,000

e. After the notice to proceed is issued the project has a performance time of 180 calendar days for project completion. (Be sure to review SOW)

f. A Site Visit was held immediately after this pre-proposal conference at the construction site.

g. Payment Bond/ Performance Bond will be required for this project. (Bid Bond, Performance Bond, Payment Bond.)

h. Liquidated damages are included in this project.

i. Warranty of Construction clause is incorporated and applies to this project.

j. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Battle Creek, MI – Calhoun County – 49037 “Heavy”.

k. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract as well as MIOSHA.

l. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii.All RFI questions and answers posted to “Contracting Opportunities,” as soon as possible.

m. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

n. This requirement is Un-Funded.

5. The project description was stated in the respective solicitations.

6. Michigan and the Battle Creek Base follows/complies all active Governor’s orders relating to

COVID-19 and the project is deemed as mission essential.

7. All/ all project specific questions were referred to the RFI submittal process no later than 19 August 2022, 2:00 PM. It was advised that any changes would be issued with an addendum. Email to: michael.kitchell.1@us.af.mil

8. It is extremely important to submit all requirements within Bid, and review the

Instructions to Offerors. A bid repository is provided for hand carried bids and is located at. Bldg. 6913 110 MISSION SUPPORT CONTRACTING 150 LIGHTNING AVE, BATTLE CREEK ANGB MI 48037 Hand carried bids must be deposited in the repository prior to the time established for opening of bids.

9. The site visit concluded at on Tuesday 16 August 2022 @ 3:30 PM.

MICHAEL TK KITCHELL

Contract Specialist, 110th MSC

KITCHELL.MICHAEL.

THOMAS

Digitally signed by

KITCHELL.MICHAEL.THOMA

S K Date: 2022.08.17 16:51:19 -04'00'