Site Visit Minutes _Floors B0009 10 12.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

16 August 2022

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation -Battle Creek ANGB, MI – Repair Floors:

W50S84-22-B-0009, MBMV222322 Repair Floors Basewide - East W50S84-22-B-0010, MBMV222323 Repair Floors Basewide – West W50S84-22-B-0012, MBMV222329 Repair Mx Bay Floors (7020/6954/7010/6911)

1. Site visit held this date at Battle Creek ANGB, MI Commenced at 10:00 AM ET. For list of attendees see sign in sheet.

2. SMSgt Michael Kitchell (Contracting), Major Robert Loniewsky (Engineering) introduced themselves along with other members of Civil Engineering.

A. PROJECT DESCRIPTION:

Total Small Business Set Aside: NAICS Code 238330 “Flooring Contractors” -Prime Contractor must hold NAICS Code 238330, in order to receive an award.

-Prime Contractor must be registered, and current, in the System for Award Management.

3. The project’s scope of work consists of the preparing, tiling, repairing, and carpeting floors for Buildings on Battle Creek ANGB. Contractor shall move obstructions, prepare surfaces, and tile or carpet floors according to the Statement of Work, specifications, drawings, and schedules.

Site visit mentions:

a. Any wood flooring is replaced with Laminated Vinyl Plank (LVP)

b. Furniture will be disconnected by Government and moved by contractor, therefore included in contractor’s bid.

4. Bids are due NLT 9 September 2022

W50S84-22-B-0009, MBMV222322 East 9-Sep-22, 10:00 AM EST W50S84-22-B-0010, MBMV222323 West 9-Sep-22, 11:00 AM EST W50S84-22-B-0012, MBMV222329 Mx 9-Sep-22, 1:00 PM EST

a. Facsimile transmission of bid is authorized. Electronic submission of bids will NOT be accepted.

b. A Complete Bid Package should contain the following: (See Instructions to Offerors)

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid. The bid bond is due on the date as stated on the SF1442 block 13.

The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the Offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged. Amendments are emailed directly to the contractor.

(g) Email proposal directly to the Contract Specialist and Contracting Officer according to IFB instructions.

a. Magnitude of project is between:

b. W50S84-22-B-0009, MBMV222322 East -$500,000 and $1,000,000

c. W50S84-22-B-0010, MBMV222323 West -$500,000 and $1,000,000

d. W50S84-22-B-0012, MBMV222329 Mx -$250,000 and $500,000

e. After the notice to proceed is issued the project has a performance time of 180 calendar days for project completion. (Be sure to review SOW)

f. A Site Visit was held immediately after this pre-proposal conference at the construction site.

g. Payment Bond/ Performance Bond will be required for this project. (Bid Bond, Performance Bond, Payment Bond.)

h. Liquidated damages are included in this project.

i. Warranty of Construction clause is incorporated and applies to this project.

j. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Battle Creek, MI – Calhoun County – 49037 “Building”.

k. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract as well as MIOSHA.

l. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii.All RFI questions and answers posted to “Contracting Opportunities,” as soon as possible.

m. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

n. This requirement is Un-Funded.

5. The project description was stated in the respective solicitations.