A02 PWS_EMO SAMPLING & LAB_ANALYSIS_FINAL_25OCT2019.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

ENVIRONMENTAL SAMPLING AND LAB ANALYSIS

25 Oct 2019

1.0 General:

1.1 Scope: Services non-personal. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform Environmental Sampling and Laboratory Analysis as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished Property, Material, Equipment and Services. The contractor shall perform to the standards stated in this contract while utilizing Environmental Protection Agency (EPA) and State of Massachusetts approved methods.

1.2 Background. The 102d Intelligence Wing (102IW), Massachusetts Air National Guard located at Joint Base Cape Cod (JBCC) is required to comply with Groundwater Discharge Permit (GWDP) number 41-4, issued May 21, 2018 and expiring on May 21, 2023. The GWDP requires that Influent and Effluent samples be taken and analyzed by a Massachusetts certified laboratory. Samples are also required from monitoring wells that require either field or lab analysis. Monitoring wells for sampling ground water are located approx. 5 miles off base property. 102 Civil Engineering Squadron Environmental (CES/CEV) is responsible for managing and maintaining all wastewater sampling and lab analysis.

1.3 Period of Performance (POP): The POP shall be one (1) Base Year of twelve (12) months and four

(4) 12-month option years. The POP reads as follows:

1.3.1 Base Year: 1 January 2020 through 31 December 2020

1.3.2 Option Year One: 1 January 2021 through 31 December 2021

1.3.3 Option Year Two: 1 January 2022 through 31 December 2022

1.3.4 Option Year Three: 1 January 2023 through 31 December 2023

1.3.5 Option Year Four: 1 January 2024 through 31 September 2024

1.4 General Information:

1.4.1 Place and Performance of Services: Performance shall be at multiple locations throughout the 102 Intelligence Wing (IW) located on Otis Air National Guard Base (ANGB) at Joint Base Cape Cod. Hours of Operation for performance is Eastern Standard Time (EST) of 0700 (7:00 a.m.) and 1700 (5:00 p.m.)

during the period of performance, except on recognized United States (US) holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. At all times, the contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: 1 January

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Independence Day: 4 July

1.4.2.6 Labor Day: First Monday in September

1.4.2.7 Columbus Day: First Monday in October

1.4.2.8 Veteran’s Day: 11 November

1.4.2.9 Thanksgiving Day: Third Thursday in November

1.4.2.10 Christmas Day: 25 December

1.4.3 Quality Control (QC). The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements addressed in this PWS. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.4 Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.5 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer (KO). The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.6 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access at any time, for any reason.

1.4.6.1 Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by 102 Security Forces Pass and Identification (ID) Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, United States Air Force (USAF), and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6.2 Entrance to JBCC and specifically the 102IW are controlled and security is strictly monitored. In accordance with the 102IW Policy for Contractor Access, the Contractor shall complete the locally developed “JBCC NCIC Access Form_030117” in order to obtain access to the installation. Submissions of these documents are required prior at the pre-performance conference or 10 calendar days prior to start of work. Any additions or changes shall be submitted to the Contracting Officer’s Representative (COR) no less than 3 weekdays prior to required period of performance to allow timely processing. Access credentials will only be issued following an approved identification process to include vetting against authoritative government databases from the 102IW Security Forces Pass and ID Office. The Contractor is cautioned that these requirements shall be strictly enforced and any delays and/or costs associated with not adhering to these requirements shall be at the Contractor’s own expense.

1.4.6.3 The Contractor will coordinate with the COR on all security issues and to gain access to the base as well as all areas necessary to execute this service.

1.4.6.4 The Contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas.

1.4.6.5 All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US government to work in the United States (i.e. Green card, worker authorization, visas, etc.). All prospective contractors MUST have at least one form of U.S.

government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation. Security Forces will review any questionable identification documents for determination as to whether or not said identification is authorized for access to the installation.

1.4.6.6 All personnel, the vehicles and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

1.4.6.7 The Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry.

1.4.6.8 All contractors and their subcontractors who are issued passes to gain access for the 102 IW return all local access credentials to the Contracting Officer Representative (COR) when the contract is completed or when a contractor employee no longer requires access to the installation (e.g., quits or the contract is terminated). Failure to do so will initiate immediate notification to SF for an appropriate update in Defense Biometric Identification System (DBIDS) when a contractor refuses to return issued access media. If a local access credential is not returned, the Installation Commander may consider debarment.

1.4.7 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

1.4.7.1 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated.

The contractor shall have procedures covering key control that shall be included in their QC program.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.7.2 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.7.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.8 Areas controlled by Contractor employees shall comply with installation operations plans/instructions for Force Protection Condition procedures, Random Antiterrorism Measures (RAMS) and local search /identification requirements. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work shift, all Government facilities, equipment, and materials shall be secured.

1.4.9 Photography and recording is not allowed except for official use and by permit only. Photographs will be reviewed by the installation OPSEC Program Manager to ensure sensitive and/or classified information is not revealed.

1.4.10 The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Technical Point of Contact, as applicable.

1.4.11 Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

1.4.11.1 Tactics, techniques and procedures, production or work schedules, increases, change, or decreases in work/deployment frequency or government personnel or vehicles; specialized equipment orders, deliveries, shipments, etc., Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the installation Security Office.

1.4.12 Anti-Terrorism (AT) Level 1 Awareness Training. All contractor employees, to include subcontractor employees, requiring access to National Guard Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training no later than 30 calendar days after contract start date and no later than 10 calendar days of new employees commencing performance. AT level 1 awareness training can be completed at the following website: http://jko.jten.mil/courses/atl1/launch.html or by locally approved training provided by the installation. The contractor shall submit certificates if completed through the website or by submitting roster with employee signature validating completion in accordance with Technical Exhibit 2.

1.4.13 Special Qualifications. The contractor shall comply with all requirements for sampling and analysis as specified by the EPA and referenced in Massachusetts Regulation 310 CMR 22.00.

http://public.dep.state.ma.us/Labcert/Labcert.aspx.

1.4.13.1 The contractor shall be responsible to ensure proper training of the sampling personnel and shall provide instructions to the personnel on the various requirements or methods of sampling to meet the analytical requirements specified in paragraph 1.4.13.

1.4.13.2 The Contractor shall ensure that any subcontractors, or sub-subcontractors, instruct their personnel on the requirements and matters of this contract. The Contractor shall be held responsible for their sub-contractors or sub-subcontractors.

1.4.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.15 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.16 Safety and Fire Protection Requirements.

1.4.16.1 Safety Requirements. The contractor shall take all necessary precautions to meet proper safety standards and regulations of all local, state and federal codes and regulations. In performing work under this contract, the contractor shall:

1.4.16.1.1 Comply with all Occupational Safety and Health Administration (OSHA) regulations and requirements shall apply to all work performed on the Installation.

1.4.16.1.2 Conform to any additional restrictions outlined by the Base Safety Officer (BSO) and the JBCC Fire Department (FD) during the course of the contract to insure the safety of their employees, government employees and the general public.

1.4.16.1.3 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

1.4.16.1.4 Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

1.4.16.1.5 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

1.4.16.1.6 Record and report promptly (within one hour) to the contracting officer or authorized COR all available facts relating to each instance of damage to government property or injury to either Contractor or government personnel.

1.4.16.1.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

1.4.16.1.7.1 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

1.4.16.1.8 When entering the Installation there are requirements that shall be adhered to. They are as follows:

1.4.16.1.8.1 While on the installation, use of a cell phone while operating a vehicle or other motorized equipment is prohibited by DoD regulations unless the operator is utilizing a hands-free device.

1.4.16.1.8.2 The installation speed limit is 40 mph unless otherwise posted. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the installation.

1.4.16.1.8.3 The Installation speed limit is reduced to 15 mph and strictly enforced adjacent to military troop movements (i.e., personnel, vehicle convoys, etc.) traversing installation roadways.

1.4.16.1.8.4 Failure to follow the on base requirements is grounds for removal from the installation.

1.4.16.2 Fire Prevention and Protection Plan. This section covers the responsibility of the Contractor while performing under this contract. The emergency telephone number for JBCC is 911.

1.4.16.2.1 The Contractor shall strictly adhere to the attached “Joint Base Cape Cod (JBCC) Fire Prevention Standard 911-1” (attachment 1) while performing work on any area of the JBCC.

1.4.17 Environmental Controls. This section covers the responsibility of the contractor while performing under this contract.

1.4.17.1.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the KO pursuant to notice requirements and negotiate a modification to the contract.

1.4.17.2 Violations, Fines, and Penalties. The Contractor shall assist the KO or the COR as needed in all efforts to resolve enforcement actions, including payment of civil fines or penalties. In addition, the Contractor will take appropriate action to correct the violation that led to and contributed to the enforcement action. For fines and penalties attributable to the Contractor, the Contracting Officer or the Contracting Officer Representative will provide the Contractor a reasonable opportunity, in relation to any payment deadline, to review and coordinate the proposed fine or penalty and to participate in preparing any response to the enforcement action involving the Contractor

1.4.17.2.1 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

2.0 Government Roles and Responsibilities:

2.1 The Contracting Officer (KO) is the only individual with the authority to authorize changes within this project that will have an effect on the scope and/or monetary value (increase or decrease) of contract.

2.2 The Contracting Officer’s Representative (COR) is the individual designated and authorized in writing by the Contracting Officer at contract award to perform specific technical or administrative functions on contracts. The key role of the COR is to observe, document, and communicate contractor performance to both the KO and Contractor. All coordination and correspondence should be forwarded through the COR to the KO. COR and alternate COR (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the scope of this PWS and resulting contract.

The COR does NOT have authority to change the terms and conditions of the contract.

2.2.1 All contracting actions and/or correspondence should be forwarded through the COR. The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or PWS, and monitoring the progress and quality of the contractor’s performance in accordance with the PRS and QASP. The COR does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that goes beyond the scope of the PWS in the contract. When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the contract, the contractor shall promptly notify the KO in writing. The contractor under such direction shall take no action until the KO has resolved the issue or has otherwise issued a modification to the contract.

2.2.2 In the absence of the COR (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the COR shall be the responsibility of the KO until an alternate is assigned.

2.3 Government personnel other than KOs and the authorized COR, may, with KO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

2.4 Other Observers. Military Public Health (MPH) personnel, Bioenvironmental personnel, Inspector General (IG) personnel, and other authorized government personnel shall be permitted to observe operations as necessary. These operations include but are not limited to duties at the Contractor’s facility, transportation from the Contractor’s facility to the installation and return to the Contractor’s facility.

Contractors may be requested to provide State and Municipal certificates.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, services, and/or utilities listed below:

3.1 Facilities: N/A

3.2 Equipment: N/A

3.3 Materials: Government collected samples from Wastewater Treatment Plant and provide to the contractor as described in paragraph 5.2.

3.4 Services: Government Environmental personnel will collect samples from Wastewater Treatment Plant and provide to the contractor as described in paragraph 5.2.

3.5 Utilities: N/A

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E). Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish the following and any additional items necessary to perform the services as indicated in paragraph 1.1:

4.1 Facilities: N/A

4.2 Equipment: The contractor shall supply all equipment required to accomplish sampling and all contractor supplied equipment shall be removed at the end of the contract period.

4.3 Materials: The contractor shall provide all necessary bottles, containers, and vials required to perform required sampling and lab analysis. All bottles, containers, and vials shall contain the proper amount of preservatives prior to delivery to government or contractor personnel.

4.4 Services: Samples from each location will be analyzed for the parameters selected for the project per paragraphs 5.1, 5.2, and 5.3. The pH, temperature, static water level and specific conductance of each sample of the monthly monitoring wells will be determined in the field by the contractor or contractor’s representative. Selection of either glass or plastic containers is dependent on the type of analyses that are to be performed as determined by the contractor. Appropriate sample containers shall be specified and supplied by the laboratory. All bottles, containers, and vials must be furnished by the contractor to the Government one (1) month prior to time of sampling.

4.5 Secret Facility Clearance: Secret Facility Clearance: The contractor does not require Secret Facility Clearance, but will require to submit a “Contractor Matrix” to the COR in accordance with paragraph 1.4.8.2.

5.0 Contract Performance Requirement. The contractor shall perform the tasks as identified within this document in accordance with the established Performance Standards. Personnel assigned to this task shall possess the skills, expertise, and training necessary to perform assigned tasks consisting of:

5.1 Monitoring Wells: Contractor shall collect samples from four (4) existing groundwater monitoring wells located at the wastewater infiltration basins to be analyzed by a Massachusetts DEP and EPA certified laboratory for the parameters that consist of:

5.1.1 Monthly Sampling and Lab Analysis requirements

5.1.1.1 Static Water Level;

5.1.1.2 Specific Conductance;

5.1.1.3 pH.

5.1.2 Quarterly Sampling and Lab Analysis requirements (October, January, April, and July):

5.1.2.1 Total Nitrogen (Note: NO3+NO2+TKN);

5.1.2.2 Nitrate – Nitrogen;

5.1.2.3 Volatile Organic Compounds (EPA Method #624);

5.1.2.4 Total Phosphorus;

5.1.2.5 Orthophosphates.

5.1.3 Collection of samples from monitoring wells MW13, MW14, MW15 and MW16 shall be accomplished at the site of the wastewater infiltration basins. All samples shall be obtained no less than seven (7) feet below the top of the well screens, which are located at a depth in the table below. Depth of screens is shown and the approximate depth of the ground water shown is from the top of the casings or riser pipe.

MONITORING WELL

IDENTIFIER

APPROXIMATE DEPTH

TO WATER TABLE

DEPTH TO TOP OF

WELL SCREEN

MW13 84.0 FT 80.0 FT

MW14 80.5 FT 82.0 FT

MW15 92.0 FT 92.0 FT

MW16 157.0 T 155.0 T

5.1.4 Location of all monitoring wells, except for MW16, are inside a fenced area on JBCC property off Sandwich Road, Bourne MA and are accessed through a locked gate. Keys will be provided upon award of contract. MW16 is located outside the fenced area at the rear of the property through the rear gate and then walk up a steep hill.

5.2 Wastewater Treatment Plant Influent: Contractor shall provide lab analysis of samples collected by government personnel from the Wastewater Treatment Plant Influent by a Massachusetts DEP and EPA certified laboratory for the parameters that consist of:

5.2.1 Monthly Lab Analysis requirements:

5.2.1.1 BOD;

5.2.1.2 Total Suspended Solids (TSS);

5.2.1.3 Total Solids,

5.2.1.4 Ammonia - Nitrogen.

5.2.2 Biannual Lab Analysis requirements (January and July):

5.2.2.1 Volatile Organic Compounds (EPA Method #624).

5.3 Wastewater Treatment Plant Effluent: Contractor shall provide lab analysis of samples collected by government personnel from the Wastewater Treatment Plant Effluent by a Massachusetts DEP and EPA certified laboratory for the parameters that consist of:

5.3.1 Monthly Lab Analysis requirements:

5.3.1.1 BOD-5;

5.3.1.2 Total Suspended Solids (TSS);

5.3.1.3 Total Solids;

5.3.1.4 Oil and Grease;

5.3.1.5 Volatile Organic Compounds (EPA Method #624).

5.3.1.6 Nitrate – Nitrogen;

5.3.1.7 Total Nitrogen (Note: NO3+NO2+TKN);

5.3.1.8 Total Phosphorus;

5.3.1.9 Orthophosphate;

5.3.1.10 Ammonia –Nitrogen;

5.3.1.11 Fecal Coliform.

5.4 Laboratory Requirements. Contractor shall select a certified testing laboratory, at their own expense, to perform all required lab analysis that consist of:

5.4.1 Hold a current certification recognized by the Commonwealth of Massachusetts for all analysis to be performed and shall perform all lab analysis using approved EPA and Massachusetts DEP methods.

The Contractor shall provide proof of this certification to the KO as part of the bid package.

5.4.2 Ability to achieve the minimum detection limits (MDL) for all contaminants. MDLs may be revised by the Massachusetts Department of Environmental Protection during the period of performance.

Any revisions shall be adhered to at all times. (NOTE: Fecal coliform analysis for wastewater requires a method that allows for quantification of the results).

5.4.3 Ability to allow for delivery or shipments of samples to arrive at the laboratory within time for lab analysis as required by EPA and Massachusetts DEP regulations.

5.5 Reporting Requirements. Contractor shall deliver analytical reports no later than the tenth (10) day of the following month in which the sample was taken. Reports shall be submitted electronically via email to the COR.

5.5.1 Each report shall consist of the following information:

5.5.1.1 Name of analyses performed;

5.5.1.2 Government sample number;

5.5.1.3 Date and time sampled;

5.5.1.4 Date sample received by laboratory;

5.5.1.5 Date sample analyzed;

5.5.1.6 Laboratory identification.

5.6 Contractor shall collect, preserve, store, package and ship, all samples in accordance with instructions provided by the selected certified laboratory. All sampling personnel shall initiate a chain of custody document, which shall be completed by the laboratory and returned to the 102 CES/CEV.

5.6.1 All shipping and transportation arrangements and costs for shipping of samples shall be the responsibility of the Contractor. Samples shall be available for shipment at 1:30 PM EST on Tuesday of sampling week. Other times and days may be arranged as agreed to by the COR in accordance with requirements of the laboratory and shall bear no additional cost to the government. Shipping or other transportation methods shall be arranged to arrive at the laboratory within the time allotted for analysis of the samples.

5.7 Payment Requirements.

5.7.1 In accordance with FAR 52.212-1(k), prospective awardees shall have an active Cage Code prior to award of a government contract. In accordance with FAR 52.212-3, prospective awardees shall have completed the Online Representations and Certifications. To register for a Cage Code or to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/.

5.7.2 Contractor must not be debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits. The Government will not issue an award to any business identified as debarred, or otherwise disqualified as identified above.

5.7.3 Contractors interested and capable of obtaining contract award must register with the Wide Area Work Flow (WAWF) located at https://wawf.eb.mil/. Contractors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered. WAWF is a secure Web-based system for electronic invoicing, receipt and acceptance.

The WAWF application enables electronic form submission of invoices, government inspection, and acceptance documents in order to support DoD’s goal of moving to a paperless acquisition process.

5.7.4 The Contractor shall submit invoice consistent with the format of the contract line items. Contractor shall submit invoice within fifteen (15) calendar days after the completion of each performance period.

5.7.5 The Government will review the invoice and reject or authorize payment as applicable through

WAWF.

5.7.6 The contract payment terms shall be made in accordance with established discounted terms.

Contractor is encouraged to provide additional discounts when submitting their invoice.

5.8 Contractor Manpower Reporting (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address http://www.ecmra.mil/.

5.8.1 The required information includes: (1) Contracting Office, KO, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

5.8.2 As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

6.0 Definitions and Acronyms.

6.1 Definitions:

6.1.1 ANALYSIS. Careful study of something to learn about its parts, what they do, and how they are related to each other. The identification or separation of ingredients of a substance.

6.1.2 BIANNUAL. Occurring twice a year.

6.1.3 CERTIFIED. Having met the official requirements that are needed to do particular type of word.

Officially approved as having met a standard.

6.1.4 COLLECT. To bring together into one body or place; gather or exact from a number of persons or sources.

6.1.5 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.1.6 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

6.1.7 CONTRACTING OFFICER'S REPRESENTATIVE. An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.8 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.9 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

6.1.10 EFFLUENT. Liquid (such as sewage or industrial chemicals) that is released as waste.

6.1.11 EQUIPMENT. Items used to store, prepare, cook, transport, and serve food. Equipment also includes items used in cleaning and sanitizing, as well as those used to transport and store supplies.

6.1.12 INFLUENT. Something that flows in as fluid input into a reservoir or process.

6.1.13 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

6.1.14 METHOD. A systematic procedure, technique, or mode of inquiry employed.

6.1.15 MILITARY PUBLIC HEALTH. The installation medical authority that defines and monitors sanitation standards and procedures for food service activities. Representatives of the MPH inspect sanitary conditions and apply ratings based upon their professional qualitative judgment.

6.1.16 MONTHLY. Occurring once a month.

6.1.17 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

6.1.18 PARAMETERS. A rule or limit that controls what something is or how something should be done.

6.1.19 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.20 QUALITY ASSURANCE SURVEILLANCE PLAN. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

6.1.21 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.22 QUARTERLY. Occurring four times a year.

6.1.23 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privety of contract with the subcontractor.

6.1.24 SUBSISTENCE. Food items, including beverages and condiments.

6.1.25 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

6.1.26 WORK WEEK. Monday through Friday, unless specified otherwise.

6.2 Acronyms.

6.2.1 AF Air Force

6.2.2 AFARS Army Federal Acquisition Regulation Supplement

6.2.3 AFI Air Force Instruction

6.2.4 AFMAN Air Force Manual

6.2.5 ANG Air National Guard

6.2.6 AQL Acceptable Quality Level

6.2.7 AT Anti-Terrorism

6.2.8 BSO Base Safety Officer

6.2.9 CFP/M/E Contractor Furnished Property, Materials, Equipment

6.2.10 CM Contract Manager

6.2.11 CMR Contractor Manpower Reporting

6.2.12 CONUS Continental United States (excludes Alaska and Hawaii)

6.2.13 COR Contracting Officer Representative

6.2.14 DA Department of the Army

6.2.15 DEP Department of Environmental Protection

6.2.16 DFARS Defense Federal Acquisition Regulation Supplement

6.2.17 DOD Department of Defense

6.2.18 EFT Electronic Funds Transfer

6.2.19 EST Eastern Standard Time

6.2.20 FAR Federal Acquisition Regulation

6.2.21 FD Fire Department

6.2.22 FSC Federal Service Code

6.2.23 FPCON Force Protection Condition

6.2.24 GFP/M/E Government Furnished Property, Materials, Equipment

6.2.25 HQDAF Headquarters, Department of Air Force

6.2.26 ID Identification

6.2.27 IG Inspector General

6.2.28 IW Intelligence Wing

6.2.29 JBCC Joint Base Cape Cod

6.2.30 KO Contracting Officer

6.2.31 MDL Minimum Detection Limits

6.2.32 MMR Massachusetts Military Reservation

6.2.33 MPH Military Public Health

6.2.34 MW Monitoring Well

6.2.35 OCI Organizational Conflict of Interest

6.2.36 ODC Other Direct Costs

6.2.37 OSHA Occupational Safety and Health Administration

6.2.38 POC Point of Contact

6.2.39 POP Period of Performance

6.2.40 PRS Performance Requirements Summary

6.2.41 PWS Performance Work Statement

6.2.42 QA Quality Assurance

6.2.43 QAP Quality Assurance Program

6.2.44 QASP Quality Assurance Surveillance Plan

6.2.45 QC Quality Control

6.2.46 QCP Quality Control Program

6.2.47 SAM System for Award Management

6.2.48 TE Technical Exhibit

6.2.49 UIC Unit Identification Code

6.2.50 US United States

6.2.51 USAF United States Air Force

6.2.52 WAWF Wide Area Work Flow

6.2.53 WWTP Waste Water Treatment Plant

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Collect samples and lab analysis

of four (4) groundwater monitoring wells

Contractor shall collect samples monthly and quarterly from four (4) existing groundwater monitoring wells located at the wastewater infiltration basins to be analyzed by a

Massachusetts DEP and EPA certified laboratory.

Monthly Sampling and Lab Analysis of Static Water Level, Specific Conductance, and pH.

Quarterly Sampling and Lab Analysis (October, January, April, and July) of Total Nitrogen (Note:

NO3+NO2+TKN),

Nitrate – Nitrogen, Volatile Organic Compounds (EPA Method #624), Total Phosphorus and Orthophosphates.

Monthly and Quarterly Review by the COR

5.2 Lab analysis of

Wastewater Treatment Plant

Influent

Contractor shall provide lab analysis monthly and biannual of samples collected by government personnel from the Wastewater Treatment

Plant Influent by a Massachusetts DEP and EPA certified laboratory.

Monthly Lab Analysis of BOD, Total Suspended Solids, Total Solids, and Ammonia - Nitrogen.

Biannual Lab Analysis (January and July) of Volatile Organic Compounds (EPA Method #624).

Monthly and Biannual Review by the COR

5.3 Lab analysis of

Wastewater Treatment Plant

Effluent

Contractor shall provide lab analysis monthly of samples collected by government personnel from the Wastewater

Treatment Plant Effluent by a Massachusetts DEP and EPA certified laboratory.

Monthly Lab Analysis of BOD-5, Total Suspended Solids, Total Solids, Oil and Grease, Volatile Organic Compounds (EPA Method #624), Nitrate – Nitrogen;

1.1.1.1 Total Nitrogen

(Note: NO3+NO2+TKN), Total Phosphorus, Orthophosphate, Ammonia –Nitrogen, and Fecal Coliform.

Monthly Review by the

COR

5.4 Laboratory

Requirements

Contractor shall select a certified testing laboratory recognized by the Commonwealth of

Massachusetts for all analysis to be performed and shall perform all lab analysis using approved EPA and Massachusetts

DEP methods.

Hold a current certification recognized by the Commonwealth of Massachusetts for all analysis to be performed and shall perform all lab analysis using approved EPA and Massachusetts

DEP methods.

COR to inspect certifications and ensure maintained throughout the PoP.

5.5 Reporting

Requirements

Contractor shall deliver analytical reports no later than the tenth (10) day of the following month in which the sample was taken.

Reports submitted electronically via email to

COR no later than the tenth (10) day of the following month in which the sample was taken.

Monthly Review by the

COR

5.6 Collect, preserve, store, package and

ship, all samples

Contractor shall collect, preserve, store, package and ship, all samples in accordance with instructions provided by the selected certified laboratory. All sampling personnel shall initiate a chain of custody document, which shall be completed by the laboratory.

All sampling personnel shall initiate a chain of custody document, which shall be completed by the laboratory. Samples shall be available for shipment at 1:30 PM EST on Tuesday of sampling week.

Monthly Review by the

COR

5.7 Payment

Requirements

The contractor shall submit invoice consistent with the format of the contract line items.

Contractor shall submit invoice within fifteen (15) calendar days after the completion of each performance period.

Invoice within fifteen

(15) calendar days after the completion of each performance period

Monthly Review by the

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Forma t

Submit To

1.4.6.2 Security Requirements

– Base Access

As required N/A Electronic Submission via email

COR

1.4.12 Anti-Terrorism (AT) Level 1 Awareness

Training

No later than 30 calendar days after contract start and no later than 30 calendar days after start of new employee commencing performance

N/A Electronic Submission via email

KO

5.4.1 Laboratory

Certification

One time 1 Electronic Submission via email

KO & COR

5.5 Laboratory Analysis

Reports

As required N/A Electronic Submission via email & Paper copy via mail

COR

5.7 Payment

Requirements

Monthly N/A Electronic Submission in

WAWF

https://wawf.eb.

mil/

5.8

Contractor Manpower Reporting (CMR)

Annually N/A Electronic Submission https://cmra.army .mil