RFI 1 183d Wing RSD Lodging FY26 BPA.pdf
PDF 128 KB Posted
- Solicitation number
- W50S7U-26-Q-0001
- Issued by
-
Department of the Army National Guard
About this file
This document is a Request for Information (RFI) #1 for the 183rd Wing (183WG) Regularly Scheduled Drill (RSD) Lodging Fiscal Year 2026 Blanket Purchase Agreement (BPA). The solicitation is for lodging services to support military personnel during drill weekends, with a typical room requirement ranging from 70-110 rooms. The procurement is a 100% small business set-aside, and BPAs will be awarded directly to individual hotels within the Springfield, IL area. Potential hotels are instructed to refer to the Combined Synopsis/Solicitation for submission details, and the requirement is specifically for members participating in scheduled drills with the 183d Wing.
Key details include that no third-party contracts will be utilized, onsite housing is not available, and the exact drill dates will be provided to BPA awardees. The solicitation appears on SAM.gov and is limited to locations within thirteen miles of the 183d Wing. Previously, eight BPAs were awarded, but there is no specific prior contract price. Interested hotels should be prepared for varying numbers of attendees and room configurations, and should consult the Exhibit 1 Pricing Sheet for specific room type requirements. Potential vendors must submit their bids through the specified channels outlined in the Combined Synopsis/Solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| 6. Statement of Work (SOW) - 183d Wing RSD Lodging.pdf | ||
| Exhibit 1 - Pricing Sheet.pdf |
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Text version
SOLICITATION/RFQ # W50S7U-26-Q-0001
183WG Regularly Scheduled Drill (RSD) Lodging FY26 BPA
REQUEST FOR INFORMATION (RFI) #1 13 January 2026
Q1. If we have a 3rd party letter of agreement with a hotel, can we submit a quote on their behalf? I wasn't sure with the statement below that was posted in the SOW. "6.3 Third Party Contracts. No third-party contracts shall be utilized. The Government intends to work directly with each BPA holder to ensure timely communication between the KTR and Government."
A1. No. Blanket Purchase Agreements (BPAs) will only be awarded directly to each hotel.
Third party entities will not be awarded to. Refer to Combined Synopsis/Solicitation and Part I, paragraph 6.3 of the Statement of Work (SOW).
Q2. Is this BPA for drill weekends?
A2. Yes, this request is for members participating in Regularly Scheduled Drills (RSDs) with the 183d Wing.
Q3. Do you have the FY26 drill dates?
A3. Dates will be provided to BPA awardees. Refer to Part II, paragraph 2 of the SOW.
Q4. How many rooms do you normally hold for drills?
A4. Typical number of rooms ranges from 70 - 110.
Q5. Are all rooms double beds requested?
A5. No, refer to Combined Synopsis/Solicitation and Exhibit 1 – Pricing Sheet.
Q6. Is this hotel BPA for backup hotel from onsite housing?
A6. No, onsite housing is not available.
Q7. Is this request for individuals' travel throughout the year? Non DTS? But still paid by 183rd?
A7. No this request is only for members participating in Regularly Scheduled Drills (RSDs) with the 183d Wing.
Q8. Noticed 100% small biz set aside, do you send your reservation request through them or to the hotel directly? Also, if awarded to a 3rd party small biz that works with us, they are not tax exempt, only if we were paid directly.
A8. Yes, this is 100% small business set-aside. See A1 regarding third parties.
Q9. Is there a schedule available for these drills? The Hotels I am working with are requesting a schedule to check availability.
A9. See A3.
Q10. We have received a few emails requesting information and quotes for 183rd lodging. I just wanted to confirm that you are shopping for a company to assist you with lodging?
A10. No, see A1.
Q11. I am writing to seek clarification if the lodging requirement limited to locations within a thirteen (13) mile radius of the 183d Wing, Springfield, IL or does it expand to the Territory of Guam and the Northern Mariana Islands (Saipan, Tinian, and Rota)?
The reason for seeking this clarification is because the solicitation is appearing on contract opportunities under Guam and Saipan on SAM.Gov.
A11. No, refer to Part IV, paragraph 4 of the SOW.
Q12. Our hotel will be submitting a response in SAM for your room needs. What I didn’t see, and maybe it is just me, the dates listed of the drill weekends?
A12. See A3.
Q13. Are you able to assist with submitting our bid for the contract opportunity: 183 WG Regularly Scheduled Drill (RSD) Lodging FY26 BPA? I have the pricing sheet pdf but am unsure where to submit it.
A13. Refer to Combined Synopsis/Solicitation for required documents and submission instructions.
Q14. Is this RFQ only for new participating hotels?
A14. No, this RFQ is for all hotels interested in doing business with the 183d Wing.
Q15. How many individuals (male/female numbers) are schedule to attend drills?
A15. Numbers will vary.
Q16. Who was the incumbent and what was the last contract price?
A16. We had previously awarded eight BPAs. There is no contract price as these were agreements.
File details come from the government source that posted it. Updated .