Site Visit Minutes - CES Repair Base Fire Alarm.pdf
PDF 92 KB Posted
- Attached to
- 183 CES Repair Base Fire Alarm
- Solicitation number
- W50S7U-26-B-A001
- Issued by
-
Department of the Army National Guard
About this file
This is a Memorandum for Record documenting the minutes of a pre-bid conference and site visit held on 28 May 2026 for solicitation W50S7U-26-B-A001, a repair and upgrade of the base fire alarm system at the 183rd Wing in Springfield, Illinois. The contracting officer is Captain Alicia Braun from 183 MSG/MSC, supported by Contracting Specialist MSgt Amanda Brenizer. The contract period is 180 calendar days from the Notice to Proceed, inclusive of all work, cleanup, and punch list items. Following receipt and approval of required documents, the government will conduct a pre-construction conference before issuing the Notice to Proceed.
Key administrative requirements for bidders include registration in the System for Award Management (SAM) at https://sam.gov/ with a Unique Entity ID number, and requesting access to controlled documents in the solicitation attachments section. All written questions, particularly technical inquiries, must be submitted via email to the contracting office contacts (Alicia.Braun@us.af.mil and Amanda.Brenizer@us.af.mil) and not directly to government engineers. Bidders should expect security delays when accessing the base, with vehicle searches conducted at the Main Gate; those who previously submitted SF 1705 forms need not resubmit for the bid closing date. Mailed bids require advance notification to the contracting office to ensure timely receipt. All contractor questions and answers, amendments, and correspondence will be posted to https://sam.gov/, and bidders are advised to monitor the website frequently for updates and any issued amendments that may change plans or specifications.
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Text version
28 May 2026
MEMORANDUM FOR RECORD
FROM: 183 MSG/MSC
SUBJECT: Minutes of Pre-Bid Conference and Site Visit, Solicitation W50S7U-26-B-A001, Repair Base Fire Alarm, 183d Wing, Springfield, Illinois.
Date: 28 May 2026 – Time 1255-1400 hours.
1. The list of contractors attending the meeting is shown on the attached sign-in sheet.
The following Government representatives attended the meeting:
Name Title
Capt Alicia Braun Contracting Officer MSgt Amanda Brenizer Contracting Specialist Capt Nick Hotze Deputy Base Civil Engineer CIV Trevor Howard CES Base Fire Prevention
2. The following items were discussed during the Pre-Bid Conference:
a. The Contract period is 180 calendar days. This includes all work to include cleanup and punch list items. Following receipt and approval of any required documents we will hold a pre-construction conference and issue the Notice to Proceed (NTP).
b. Contractors should expect delays in gaining access to the base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by Security Forces at the Main Gate. Persons who have submitted an SF 1705 for this site visit should not have to resubmit the SF 1705 for the bid closing date.
c. Interested offerors/bidders must be registered in System for Award Management (SAM). To register, go to: https://sam.gov/. You will need your Unique Entity ID number to register.
d. Stressed the importance of the need to “Request Access” for controlled documents on https://sam.gov for the solicitation posting under the attachments section.
3. A Power Point slide presentation on the project specifics and basis for award was presented to all attendees (Attached).
4. The Power Point presentation was followed by a tour of the subject job sites.
5. If mailing your bid, notify the Contracting office of your intent so that our office can be regularly checking for it. If you fail to notify our office, your bid may potentially be held up somewhere else on base and not received on time.
6. Questions must be submitted in writing via email, especially technical questions to:
Alicia.Braun@us.af.mil and Amanda.Brenizer@us.af.mil. DO NOT CONTACT the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when https://sam.gov/ https://sam.gov/ mailto:Alicia.Braun@us.af.mil mailto:Amanda.Brenizer@us.af.mil answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments, etc. will be issued/posted at https://sam.gov/.
7. Any amendments that are issued will be posted to the website. Contractors were advised to check the website frequently.
8. The pre-bid conference and site visit concluded at 1400 hours (2:00PM CDT).
//SIGNED//
ALICIA C. BRAUN, Capt, ANG Contracting Officer
2 Attachments
1. Sign-In Sheet, 28 May 26
2. Power Point Slides, 28 May 26 https://sam.gov/
File details come from the government source that posted it. Updated .