Site Visit Minutes Repair Vehicle Maintenance - 11 Aug 22.pdf

11 August 2022

MEMORANDUM FOR RECORD

FROM: 183 MSG/MSC

SUBJECT: Minutes of Pre-Bid Conference and Site Visit, Solicitation W50S7U-22-B-0003, Repair Vehicle Maintenance Building P-19, 183d Wing, Springfield, Illinois.

Date: 11 August 2022 – Time 1400-1445 hours.

1. The list of contractors attending the meeting is shown on the attached sign-in sheet.

The following Government representatives attended the meeting:

Name Title

2d Lt Alicia Braun Base Contracting Officer CMSgt Brent Keller Contracting Officer Maj Eric Marks Deputy Base Civil Engineer/

Contracting Officer’s Representative

2. The following items were discussed during the Pre-Bid Conference:

a. The Contract period is 365 days. This includes all work to include cleanup and punch list items.

Following receipt and approval of bonds we will hold a pre-construction conference and issue the Notice to Proceed (NTP).

b. Contractors should expect delays in gaining access to the base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by Security Forces at the Main Gate. Persons who have submitted an SF 1705 for this site visit should not have to resubmit the SF 1705 for the bid closing date.

c. Interested offerors/bidders must be registered in System for Award Management (SAM). To register, go to: https://sam.gov/. You will need your Unique Entity ID number to register.

d. Stressed the importance of the need to “Request Access” for controlled documents on https://sam.gov for the solicitation posting under the attachments section.

3. A Power Point slide presentation on the project specifics and basis for award was presented to all attendees (Attached).

4. The Power Point presentation was followed by a tour of the subject job site.

5. If mailing your bid, notify the Contracting office of your intent so that our office can be regularly checking for it. If you fail to notify our office, your bid may potentially be help up somewhere else on base and not received on time.

6. Questions must be submitted in writing via email, especially technical questions to:

Alicia.Braun@us.af.mil and Brent.Keller.1@us.af.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments, etc. will be issued/posted at https://sam.gov/.

7. Any amendments that are issued will be posted to the website. Contractors were advised to check the website frequently.

8. Amendment 0001 will be issued addressing the following:

a. Updated plans and specifications correcting minor clerical errors with new date of 21 July 2022.

b. Hazardous Materials report dated 27 November 2018 will also be added as attachment.

9. The pre-bid conference and site visit concluded at 1445 hours (2:45PM CDT).

ALICIA C. BRAUN, 2d Lt, ANG Base Contracting Officer

Attachments Sign-In Sheet Power Point Slides