Revised PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

REPAIR, MXS CONTROLLED AREA ACCESS

VDYD242001

SCOTT AIR FORCE BASE, ILLINOIS

22 MAY 2024

1. REQUIREMENT:

1.1. BACKGROUND: The 126th Maintenance Group has a controlled area that it maintains as part of the flying mission relating to the 8 KC-135 PAA. The controlled area has several points of access that need repair, replacement or installation of access control measures in order for the Maintenance Group to be able to control the area properly.

1.2. OBJECTIVES: This project shall repair, replace, or install doors, frames, and locks as needed to properly secure the controlled area that contains access to or includes the hangar, apron, and taxiways and runways for Scott AFB.

1.3. CONTROLLED AREA LOCATION: See red boundary below indicating the limits of the MXS controlled area.

2. PROJECT ADMINISTRATION:

2.1. SITE VISIT: Contractor is responsible to verify all measurements and conditions pre-bid. The Government intends to only hold one official site visit. Requests for additional site access must go through the 126th Contracting Squadron (126 CONS) point of contact (POC) listed in the Request for Proposal (RFP) letter. Any additional site access will be made available to all Contractors solicited for this project.

2.2. MEETINGS

2.2.1. Kick-Off Meeting/Project Schedule – Kick-off meeting to occur within one week of NTP.

Overall project schedule with milestone markers and 2-week look-ahead to be completed at kick-off meeting.

2.2.2. Contractor shall coordinate with the 126th Contracting Squadron (126 CONS) on bi-weekly meetings once the construction phase begins. This meeting shall include the review of an updated 2-week look ahead schedule. Contractor shall provide meeting minutes within 24 hours of each meeting and allow the Government up to 24 hours to accept or request changes to the minutes.

3. PROJECT SCOPE:

3.1. BASE BID (CLIN 001): Repair Gates/Doors for MXS Controlled Area

3.1.1. AGE Yard Access:

3.1.1.1. Remove and replace the existing chain link gate, and posts (as needed) to install a mechanical keyless entry gate lock for entrance into the controlled area from the parking lot.

3.1.1.2. Required to have pushbutton exiting (or similar) for emergency situations and quick exit.

3.1.1.3. Keyless entry shall have a key override for security or emergency purposes.

3.1.1.4. The nearest power source is in the tent shelter.

3.1.1.5. Provide all required materials, including but not limited to: locking mechanism, keypad, breakers, wiring, electrical boxes, and conduit.

3.1.2. Pedestrian Gate Access:

3.1.2.1. Remove and replace the closing mechanism on the gate. Replacement closing mechanism can be chosen by contractor but shall be approved by CE.

3.1.2.2. Propose and, pending CE approval, implement a method of preventing pedestrians outside the gate from pressing the exit button to unlock the gate. The expectation is for the button to be moved to a more secure location.

3.1.3. West Vehicle Access Gate:

3.1.3.1. Gate is a Viking Access Systems L-3

3.1.3.2. Assess the vehicle gate and replace the motors, belts, chains, and electronic components as needed.

3.1.3.3. Adjust the gate itself to ensure that it closes completely to avoid any gap that allows pedestrian access while closed.

3.1.3.4. Replace the entrance keypad mount with a similar mount (rusting and not level).

3.1.4. Bldg 5022 Northwest Entrance Door: Remove the existing door hardware (to include handles, latch, closer, and hinges) and replace with a mechanical push-button lock with a key override (BEST). Existing door is metal.

3.1.5. Bldg 5022 Main Entrance Vestibule:

3.1.5.1. Remove the two existing inner glass doors that exit the vestibule area and replace with steel doors.

3.1.5.2. Both doors will have mechanical push-button locks with a key override.

3.1.5.3. Install a data receptacle for a phone installed on the wall for incoming non-access members to call for access.

3.1.5.4. Install new metal transition strips where two different floors intersect.

3.1.5.5. Replace any damaged, adjacent flooring.

3.1.5.6. Protect all existing, undamaged, adjacent flooring.

3.1.5.7. Paint door frames, color to match existing coordinate with CE.

3.1.6. Bldg 5022 Southeast Access Door:

3.1.6.1. Remove the two existing inner glass doors that exit the vestibule area and replace with steel doors.

3.1.6.2. Right entrance door shall have mechanical push-button lock with a key override.

3.1.6.3. Some form of glass shall remain to allow personnel in the building to recognize personnel in the vestibule. Existing sidelights are acceptable.

3.1.6.4. Outer glass store front doors (double) shall remain.

3.1.7. East Vehicle Access Gate:

3.1.7.1. This system is the same as 3.1.3.

3.1.7.2. Assess the vehicle gate and replace the motors, belts, chains, and electronic components as needed.

3.1.7.3. Adjust the gate itself to ensure that it closes completely to avoid any gap that allows pedestrian access while closed.

3.1.7.4. Replace the entrance keypad mount with a similar mount (rusting and not level).

3.1.8. Bldg 5026 Hangar Access Door:

3.1.8.1. Remove and replace the two existing hangar entrance doors and frame.

3.1.8.2. Right entrance door shall have mechanical push-button lock with a key override.

3.1.9. Bldg 5024 Main Access Door: Remove and replace the existing interior door hardware and locking system with a mechanical push button lock with a key override (BEST).

3.1.10. CLIN 002: Remote Access for Vehicle Gates

3.1.10.1. Add a means of remote access with portable radio pushbutton to both vehicle gates adjacent to Bldg. 5022 (ref 3.1.3 and 3.1.7).

3.1.11. CLIN 003: Remote Unlock Capability for Main Entrance to B5022 from Room 05

3.1.11.1. Install a means of remotely (temporarily) unlocking the door from room 05.

3.1.11.2. Capability shall be easily accessible from the Executive Assistant’s desk (coordinate with CE).

3.1.12. CLIN 004: Remove Window

3.1.12.1. Remove window in 5022 main vestibule and finish as a solid wall. (ref 3.1.5).

3.1.12.2. This wall shall maintain at least its current integrity.

3.1.12.3. This wall shall be finished in a manner similar to other walls in the building. It should not be evident that there was once a window.

3.1.13. CLIN 005: East Vehicle Access Gate (ref 3.1.7)

3.1.13.1. Add and install a means of opening the existing vehicle gate from inside the controlled area.

3.1.13.2. This shall be similar to the exit button on the existing pedestrian gate (ref 3.1.2).

3.1.14. CLIN 006: Bldg 5022 vestibules 41 and 66

3.1.14.1. Remove and replace the two existing inner glass doors that exit the vestibule area.

3.1.14.2. Right entrance door shall have mechanical push-button lock with a key override.

3.1.14.3. Install a data receptacle for a phone installed on the wall for incoming non-access members to call for access.

3.1.14.4. Install new metal transition strips where two different floors intersect.

3.1.14.5. Replace any damaged, adjacent flooring.

3.1.14.6. Protect all existing, undamaged, adjacent flooring.

3.1.14.7. Paint door frames, color to match existing coordinate with CE.

4. DELIVERABLES: Contractor shall provide deliverables as detailed in Scott AFB General Requirements (23 JUL 2018) – Section 01010 General Requirements unless otherwise noted.

5. SCHEDULE:

5.1. Performance period: The period of performance (PoP) for this project shall be proposed by the contractor and negotiated with the government from the date that Notice to Proceed (NTP) is issued. All work must be scheduled to be complete within this timeframe. Any modifications or extensions must be requested through the 126th Civil Engineer Squadron (126 CES) and the Contracting Officer for review and discussion. Contractor must provide construction milestones to 126 CES and the Contracting Officer.

5.2. Construction may be authorized by the Contracting Officer upon acceptance and approval of the schedule and equipment/material submittal approvals.

5.3. Prior to beginning construction, Contractor shall provide to the CO and 126 CES construction milestones in sufficient detail to accurately identify all phases/disciplines of work to be performed.

5.4. Contractor shall provide general construction schedule, showing, at a minimum, the critical path items.

5.5. Contractor will be required to provide 2-week look ahead at each meeting described above.

5.6. Construction may be authorized by the Contracting Officer upon acceptance and approval of the schedule and equipment/material submittal approvals.

6. SPECIFICATIONS:

6.1. All work performed shall comply with all applicable UFC, NFPA, NEC and other local and federal regulations and code. This includes but is not limited to:

6.1.1. Unified Facilities Criteria (UFC) 1-200-01 General Building Requirements

6.1.2. UFC 4-022-03 Security Fences and Gates

6.1.3. Air Force Corporate Facilities Standards

6.1.4. UFC 3-12-10 Interior Design

6.1.5. Scott Air force Base Architectural Compatibility Guidelines

6.1.6. National Electrical Code (NFPA 70) 2023

6.2. Lock Systems and Model Information: Best brand 7-pin J-keyway core.

7. GENERAL CONDITIONS:

7.1. An alternate method can be proposed for any of the above tasks and will be reviewed. Any alternate methods or deviations from the requested work shall be called out or highlighted in the Contractor’s proposal in a manner that is clearly identifiable. Any approved alternate methods will result in a SOW modification prior to the commencement of work. The Government will assume any additional design or construction costs associated with the approved alternatives but will not assume any costs associated with the Contractor processing this required modification.

7.2. A phased approach is to be used in the construction of these projects to minimize disruptions.

7.3. Contractor must ensure that all accesses to the building be left clear of construction materials when not on the worksite. Ensure material/tools/equipment do not hamper operations during operating hours.

7.4. Contractor shall supply any dumpsters required to properly dispose of any construction materials.

7.5. Contractor shall coordinate with CE for enter/exit points to access job site, for this facility.

Contractor to coordinate with CE for location of dumpster.

7.6. Contractor shall site verify all dimensions and/or existing site conditions prior to the commencement of work. Commencement of work shall begin within ten (10) calendar days upon the receipt of the NTP issued by the Contracting Officer.

7.7. Contractor shall be completed within the agreed upon PoP as stated within the contract issued by the Contracting Officer.

7.8. Contractor shall be required to apply for and submit to the Contracting Officer an AF Form 103, Work Clearance Request, for all work to be accomplished under this delivery order five (5) days prior to the commencement of work. The AF Form 103 can be obtained from and approved by

126CES.

7.9. Contractor shall brief all Sub-Contractors on all safety and fire prevention regulations, emphasizing the requirement to obtain a daily AF Form 592, Welding, Cutting, and Brazing Permit, when welding, cutting, or brazing operations are to occur under this delivery order. The AF Form 592 can be obtained from and approved by 126CES.

7.10. Contractor shall complete and submit the appropriate DD Form 1354, Transfer and Acceptance of DoD Real Property to the 126CES for records. The DD Form 1354 can be obtained from 126

CES.

7.11. Contractor shall provide an inventory, utilizing Microsoft Excel, of all removed systems to ASTM-E1557-09 Uniformat II, Level 4 system detail. Detail data includes Facility Number, ID Number (if available); Equipment Type; Equipment Make; Serial Number; Model; Capacity;

Manufacturer; and Location. Contractor shall provide the government two copies of CD/DVD media with an electronic copy of the removed systems inventory as part of the final close out document package.

7.12. Contractor shall provide an inventory, utilizing Microsoft Excel, of newly installed systems to ASTM-E1557-09 Uniformat II, Level 4 system detail. Since section detail data can be recorded for equipment and non-equipment section types, some of the data elements may not apply to component-sections. The Contractor must provide section detail data for those data elements that do apply (see Attachment 4).

7.13. Section detail data includes Facility Number; Level 2 Group Element (System) Description;

Level 3 Individual Element (Component) Description; Level 4 Sub-Element (Section) Description; Sub-Element Description; Equipment Type; Equipment Make; Serial Number;

Model; Capacity; Manufacturer; Warranty Company; Warranty Expiration Date; Location; Date Manufactured; Control Type/Make and Year Installed. Contractor shall provide the government two copies of CD/DVD media with an electronic copy of the installed systems inventory as part of the final close out document package.

7.14. Contractor shall provide an electronic draft copy of the installed systems inventory for review and issuance of the applicable inventory ID Number and bar-code labels at least 30 days prior to O&M handover walk-through (conducted prior to contract close out).

7.15. Contractor shall, during construction, keep an accurate electronic record of as-built conditions, all variations from the contract drawings (that have been approved by the contracting officer or COR in writing in advance of any such variations - including those made because of the selection of optional materials), shall be clearly indicated. These variations shall be shown in the same general detail utilized in the initial contract drawings. The as-built drawings shall be maintained in a current condition during construction. The as-built drawings shall be furnished to the Contracting Officer and 126 CES not later than ten workdays after the final inspection date. As part of the as-built drawings a separate set of plans shall be marked-up showing areas found/known to contain asbestos.

7.16. Contractor shall install bar-code labels on all newly installed systems, as required. Bar-code labels must match applicable component-sections standardized on the Base.

7.17. All documents related to the disposal of hazardous material must be supplied to 375 CONS and 126 CES. The Contractor must obtain the proper documents from 126 CES to ensure all materials leaving Scott Air Force Base can be tracked and accounted for, in accordance with all governing laws.

7.18. Under the 1992 Clean Air Act, all products used in executing this project must not be related to the Class I Ozone Depleting Chemicals (ODCs) identified in Air Force Policy. The following products are considered Class I ODCs: CFC-11, CFC-12, CFC-113, CFC-114, CFC-115, Halon 1211, Halon 1301, Halon 2402, CFC-13, CFC-111, CFC-112, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, CFC-217, Carbon tetrachloride, and Methyl Chloroform.

8. FIELD CONDITIONS:

The Contractor shall be responsible for all field measurements to accomplish work. Quantity and sizes of materials shall be determined from site visits and drawings. The Contractor shall carefully examine the entire site and building and shall make all necessary investigations to become thoroughly aware of the existing conditions and all difficulties involved in the completion of the work in accordance with the contract documents.

9. ACCOMPLISHMENT OF WORK:

The work areas of the existing building will be in occupied and unoccupied areas. The Contractor must ensure that all access to the existing building always remains clear for occupants and emergency access during the construction period. All temporary closures, barriers, and protective procedures shall be coordinated with the Contracting Officer. All work shall be accomplished during the standard 8-hour day, 5-day week, Monday through Friday, between the hours of 7:30 A.M. and 4:30 P.M. local time, excluding Federal Legal holidays and nonwork days resulting from holidays occurring on weekends. However, power outages shall be accomplished on weekends or 126ARW down days (calendar provided). The 126ARW has a compressed schedule and does have roughly two down days per month, typically on Fridays. Please reference the 126ARW calendar to coordinate the construction schedule to not work on scheduled down days unless required.

10. WORK CONDITIONS:

The Contractor shall coordinate work with the Contracting Officer, in conjunction with the User and 126 CES. The Contractor shall notify the Contracting Officer or the 126 CES inspection representative the day before he/she moves onto the work site to commence work. The Contractor shall again provide notification the day he moves back to the work site after an interruption of work of two or more days in duration. The Contractor shall also provide an original work schedule and updates if required. This schedule shall describe major work items and projected completion dates.

11. PROTECTION OF BUILDING PROPERTY:

The Contractor shall protect from damage all building property located in or adjacent to the building and shall repair, replace, or otherwise be held liable for all such damage. Building properties include but are not limited to, furniture, vehicles, or items of supplies. Exercise control measures of all dust and toxic fumes associated with construction operations, to prevent hazards or illness to base and Contractor personnel.

12. CLEANUP:

The Contractor shall cleanup each work site at the end of each workday to the satisfaction of the Contracting Officer. Upon completion of the work, all construction equipment and debris shall be removed from the site and the area shall be left in a neat and completely acceptable condition as required by the General Provisions. Contractor must always recycle materials, such as, but not limited to cardboard and paper. The Contractor will use whatever means necessary to store all recyclable materials and is responsible for turning in recyclable materials to the Base Recycling Center.

13. PATCHING AND REPAIRING:

After the work has been completed, holes, cuts, and damages made in the finished surfaces of the work site and adjacent areas shall be properly repaired and restored to match the existing finishes. Any abrasion or disfigurement of the finish work or any portion of the building where any such abrasion or disfigurement is caused by the activities of the Contractor shall be repaired and neatly refinished to match the adjacent work to the satisfaction of the Contracting Officer. Contractor shall maintain integrity of all fire walls/barriers.

14. PRODUCTS:

All products shall conform to their respective manufacturing and performance publications. All materials and equipment used in the work area shall be the products of manufacturers regularly engaged in the manufacture of construction products.

15. SUBMITTALS:

The Contractor shall submit for approval all items as required by other parts of these specifications. The Contracting Officer may request submittals in addition to those required by the other parts of this Statement of Work when deemed necessary to adequately describe the work. Submittals shall be made to the Contracting Officer in five (5) copies using AF Form 3000, Material Approval Submittal. In general, submittals shall be provided a minimum of thirty (30) calendar days in advance of scheduled installation to allow satisfactory time for Government review. Additionally, unless stated otherwise submissions on test results and other submissions of a similar nature shall be made within fourteen (14) calendar days after the work or test is performed. Each submittal shall be complete and in sufficient detail for ready determination of compliance with contract requirements. Submittals shall include such items as Contractor’s or manufacturer’s shop drawings, descriptive literature, catalog cuts, samples, certifications, installation procedures and recommendations, templates, and other descriptive literature as may be required by the Contracting Officer. Catalog cuts and other descriptive data which may have more than one model or type shall be clearly marked to show the model, type, size, and all optional or accessory equipment the Contractor proposes to install. Submittals on component items forming a system or interrelated items shall be submitted at one time as a single submittal to demonstrate that the items have been properly coordinated and will function as a unit. Approval of submittals will not relieve the Contractor of compliance with the project drawings and specifications. Submittal items that are disapproved will be promptly corrected and resubmitted by the Contractor. No materials shall be installed until submittals are approved by the

Contracting Officer. All submittals involving color selections, patterns, and other decorative architectural features shall be submitted at the same time for both interior and exterior materials.

16. SPECIFICATIONS:

Work shall be performed in strict accordance with these contract general specifications, as well as all applicable local, state, and national Building and Life Safety Codes, American Society for Testing and Materials (ASTM) specifications. Safety plans and procedures issues must adhere to all applicable Occupational Safety and Health Act (OSHA) regulations.

17. PROJECT POINTS OF CONTACT:

The project points of contact for this project are:

Contrac�ng Specialist/Officer

MSgt Benjamin James 126th Contrac�ng Office P: 618-222-5112 Email: benjamin.james.1@us.af.mil mailto:benjamin.james.1@us.af.mil mailto:taylor.williams@us.af.mil