A2- Airshow Tents SOW (revised).docx

Statement of Work (SOW)

FOR

Services to provide Tents, Tables, Chairs, etc.

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide tents, tables, chairs, etc., as defined in this SOW.

1.1.1 Objectives: Provide two (2) two hundred (200) person (approximately 40 x 60’) tents to be accompanied with tables capable of seating. See section 5.0 for more information.

1.2 Background: The 139 Airlift Wing is hosting the Sound of Speed Airshow and Open House at Rosecrans Memorial Airport.

1.3 Period of Performance (PoP): 12-15 September,2024

Equipment Set-up: Tents, tables, chairs, buffet and bar need to be installed by noon on 12 September 2024. Earliest it can be installed is at 10:00am on 11 September 2024.

Equipment Removal: The earliest the equipment can be removed is 18:00 p.m. on 15 September 2024. The contractor shall remove all equipment from the airfield no later than 10:00 a.m. on Monday, September 16, 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: Performance of the work shall take place at 139 Airlift Wing 705 Memorial Drive Saint Joseph, Missouri 64503.

1.4.2 Recognized Holidays: Government offices will be closed on the below days.

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify and prevent defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract.

1.4.4. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.5 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the SOW.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide two (2) two hundred (200) person (approximately 40 x 60’) tents to be accompanied with tables capable of seating.

5.1.1 Tent area one shall have tables with white linens capable of seating one hundred fifty (150) and three hundred (300) chairs. 150 chairs are to be set up outside in-front of the tent. Include delivery, setup, tear down and take away.

5.1.2 Tent area two shall have tables with white linens capable of seating one hundred fifty (150), three hundred (300) chairs, buffet and bar equipment and the tent shall have four (4) sides. 150 chairs are to be set-up outside in-front of the tent. Include delivery, setup, tear down and take away.

Note: Dimensions of the tent shall not exceed 80’. Each tent area is independent. Each tent area may have more than one tent but guttering between the tents would be required. Concrete barriers are available on-site to anchor the tents.

5.2. Equipment Set-up: Tents needs to be installed by noon on 12 September 2024. Earliest they can be installed is at 10:00am on 11 September 2024.

5.3. Equipment Removal: The earliest the tents can be removed is 18:00 p.m. on 15 September 2024. The contractor shall remove all tents from the base no later than 10:00 a.m. on Monday, September 16 2024.

Ver. June 2021