PWS_Lodging_rev1.docx

Rev 1, 2025-05-29 Section A - Solicitation/Contract Form

BPA TERMS

SECTION A: BLANKET PURCHASE AGREEMENT (BPA) TERMS

PERFORMANCE WORK STATEMENT

CONTRACT LODGING

149th FIGHTER WING

JBSA LACKLAND AFB

SAN ANTONIO, TX 78236

Background: The 149th Fighter Wing requires the use of contract lodging facilities to accommodate personnel during Regularly Scheduled Drill (RSD) weekends (also known as drill weekends) and MAJCOM mandated field exercises and inspections.

BLANKET PURCHASE AGREEMENT (BPA) TERMS

A.1: Blanket Purchase Agreement (BPA): BPAs will be entered into under the terms of FAR 13.303. BPAs will be reviewed at least annually by the Contracting Officer to assess Contractor performance and to determine whether this agreement remains in the best interest of the Government. Either party may terminate this agreement provided a written 30-day notice is given. No deletion, modification, addition to, or termination of this agreement shall affect any orders previously implemented under the provisions of this BPA.

A.2: Pricing List: Pricing is IAW attached pricing list.

A.3: Place of Performance: The contractor shall provide lodging for personnel at a facility that has been inspected and approved for use by the Contracting Officer Representative within a 15-mile radius of the following: JBSA-Lackland (San Antonio, TX), Camp Mabry (Austin, TX), and Ft. Bliss (El Paso, TX).

A.4: Call Order Period of Performance: Period of Performance will be determined on an individual call order basis.

A.5: Ordering Period: This BPA is not to exceed five (5) years. Call orders will be issued during this ordering period ONLY.

A.6: BPA Call Limit: This BPA has a maximum limit of $25,000.00 per individual call.

A.7: The Procuring Contracting Office is the 149th Mission Support Group/Mission Support Contracting Office (149 MSG/MSC), at Joint Base San Antonio-Lackland AFB, San Antonio, TX.

A.8: All BPA Calls will be paid using the Government Purchase Card (Credit Card) or Wide-Area Workflow.

Section B - Supplies or Services and Prices

CLIN DESCRIPTIONS:

SECTION B: CLIN DESCRIPTIONS AND PRICE LISTS

CLIN 0001

Lodging – Single and/or Double Occupancy Room(s) Standard commercial room(s). Date and room type to be specified during placement of individual calls in accordance with this BPA. Payment will be via the Government Purchase Card (GPC) or Wide Area Workflow.

BPA Master Dollar Limit: $1,000,000 BPA Call Limit: $25,000.00

Period of Performance: 01-July-2025 to 30-June-2030

PSC Codes: V231

Section C – Descriptions and Specifications

DESCRIPTIONS AND SPECIFICATIONS

SECTION C: DESCRIPTIONS AND SPECIFICATIONS

C.1: Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to provide lodging and custodial services for Government personnel in accordance with this Performance Work Statement (PWS).

C.2: Reserved C.3: Government Personnel:

C.3.1: Contracting Officer (KO): An employee of the United States Government with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who is authorized to legally bind the Government.

C.3.2: Authorized Personnel: The Contracting Officer will furnish the contractor a list of individuals authorized to purchase under this BPA, identified by title or position, or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual by separate letter. The vendor shall not honor calls received from personnel not so listed nor will the Government accept any resultant charges. The contractor shall ensure that it maintains a current copy of authorized personnel provided by the Contracting Officer. When in doubt regarding the authority of Government personnel, the contractor should seek guidance from the Contracting Officer.

C.3.3: Contracting Officer’s Representative (COR): The Contracting Officer may appoint a COR to monitor contractor performance in accordance with the Performance Work Statement (PWS). When appointed by the Contracting Officer, Authorized Personnel may serve as a COR and provide technical direction to the contractor as long as that direction is within the scope of this agreement, does not constitute a change, and has no funding implications. However, the contractor must note that there may be instances where personnel are appointed as a COR but not as Authorized Personnel. In such instances, the CORs are limited to providing technical direction to the contractor and are not authorized to place calls against the BPA. The Contracting Officer will furnish the contractor a list of individuals appointed as a COR under this BPA. The contractor shall ensure that it maintains a current copy of CORs provided by the Contracting Officer. When in doubt regarding the authority of Government personnel, the contractor should seek guidance from the Contracting Officer. When appointed, the COR shall be identified by separate letter. In the absence of an appointed COR, the Contracting Officer shall monitor contractor performance.

C.3.4: Contracting Officer’s Representative (COR)/Authorized Personnel Duties:

C.4: Competition, Evaluation, and Award:

C.4.1: The Government established multiple Blanket Purchase Agreements (BPAs) for lodging services to satisfy the requirement for maximum practicable competition identified in FAR 13.303-2(c). The Government may cancel, modify, or award new BPAs based on market conditions, sources of supply, and other pertinent factors.

C.4.2: The Government will conduct a best value evaluation for each BPA call in accordance with FAR 13.106-2. For each requirement, the Government will request a quote from each BPA holder to confirm pricing (to include any discounts offered) and availability. The Government will then evaluate quotes to determine the BPA holder(s) that offer the lowest priced quote for single and/or double occupancy rooms.

C.4.3: The Government will place a call with the BPA holder that offer the lowest priced quote for single and/or double occupancy rooms. In the event that the BPA holder offering the lowest priced quote for single and/or double occupancy rooms has limited availability and is unable to provide the total number of rooms requested, the Government will place an additional call with the BPA holder offering the next lowest priced quote and do this until such time that the entire requirement has been satisfied. In the event that BPA holders offer an equal price for single and/or double occupancy rooms, the Government will place the BPA call first with the BPA holder that offers the largest number of rooms (i.e. offers most availability to the government). The Government may elect to award a single BPA call or multiple BPA calls based on the outcome of prices offered in response to its solicitation. This might result in the Government awarding a single BPA call to a BPA holder offering the lowest price for single rooms and another BPA call to a BPA holder offering the lowest price for double rooms. The government will also consider rotations through all BPA holders to ensure fair usage.

C.5: Price List: The contractor shall provide a price list to the Contracting Officer for evaluation, approval, and subsequent inclusion into the BPA. The contractor shall only charge the Government prices identified in the current approved price list. The price list shall remain valid until superseded by another price list approved by the Contracting Officer. The Contractor is authorized to submit a revised price list to the Contracting Officer at any time for evaluation, approval, and incorporation into the BPA. The Contractor may provide additional discounts at any time without requiring the approval of the Contracting Officer.

C.6: Objective for Contractor Provided Lodging:

C.6.1: Contractor shall provide the following non-personal services:

C.6.1.1: Single and/or double rooms that meet the following minimum standards:

-Interior rooms with ample exterior lighting.

-Non-smoking.

-All windows shall have blackout lining, shades, or blinds to screen out light.

-Electrical outlets that are in good working condition.

-Entrance doors shall have interior security locks (deadbolt or double locking).

-Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. Bathrooms must be sanitary and in sufficient working order.

-Heating and cooling capable of maintain a temperature between 68 to 72 degrees Fahrenheit.

-Rooms shall include the following furnishings and equipment, at a minimum: Telephone, Television, Lamp, Trash Container, and Do Not Disturb Door Sign.

C.6.1.2: Provide the following contractor furnished guest services:

-24 hour check in/check out and guest services by personnel that are familiar with the terms and conditions of the subject contract.

-Maintenance and cleaning of common areas throughout lodging facility (i.e. hallways, corridors, and grounds).

-Reporting of all property damage involving government personnel, crime occurring on property involving local law enforcement, and similar incidents, to the Contracting Officer within 24 hours of occurrence.

C.6.1.3: Provide invoicing/billing as follows:

-Provide authorized personnel with a summarized and itemized invoice IAW C.9: Invoicing, Billing, and Payment not later than one week after final checkout of the group reservation.

C.7: Government Inspections: The contractor shall provide access to Government personnel (e.g. Base Lodging, Contracting, Military Public Health, Fire Protection, Safety, and Military Law Enforcement) prior to contract award and as necessary to conduct routine health and welfare inspections of the property. Property must pass initial Government inspection before a BPA is established. The Contracting Officer shall provide notice to the contractor in advance of any such inspection.

C.8: Blanket Purchase Agreement Procedures:

C.8.1: Blanket Purchase Agreement Call: Authorized personnel shall place calls against the BPA for a specified number of rooms and the associated dates. This call represents a separate and distinct call and should not be combined with other calls placed prior to or after the call. In communicating its requirement, authorized callers may provide the BPA holder with an authorized room list that provides specific details regarding the individuals requiring lodging and the required room type (i.e. single or double). Any deviation from the rooming authorization list must be coordinated with authorized personnel in advance of the date of stay.

C.8.2: Placement and Modification of Room Reservations: The only individuals authorized to place or modify (except cancellations) reservations are those authorized personnel identified by the Contracting Officer. The Government shall not be held liable for any resulting cost derived from the placement or modification of a reservation by any unauthorized individual. Government personnel (patrons) are prohibited from “swapping” rooms with other personnel or requesting upgrades.

C.8.3: Cancellation of Room Reservations: Government personnel are authorized to cancel reservations as necessary. The Government shall follow the hotel’s standard commercial practice for cancellation of reservations.

C.9: Invoicing, Billing, and Payment:

C.9.1: Invoice Requirements: The Contractor shall provide authorized personnel with a summarized and itemized invoice not later than one week after final checkout of the group reservation. The invoice shall contain the following information at a minimum:

-Name of Property -BPA Number (Referenced on Page 01 of BPA) -BPA Call Number (Provided by Authorized Personnel) -Date of Purchase -Summary Invoice of Charges (Quantity, Unit Price, and Extended Price) -Itemized Invoice of Charges (Identifying Individual Room Occupants by their DOD ID Number and Dates of Stay) C.9.2: Billing Procedures: The contractor shall bill the Government on a group reservation basis in an effort to reduce the administrative burden associated with billing individual rooms.

C.9.3: Room Charges: The Government shall not be held liable for miscellaneous room charges (i.e. telephone usage, television programming, etc.) incurred by Government personnel. It shall be the responsibility of the contractor to request payment from each individual upon checkout.

C.9.4: Payment: The Government shall make payment by means of credit card, commonly referred to as the Government Purchase Card (GPC) or through Wide Area Workflow invoicing system. The contractor shall only process a room charge after receiving express authorization from the individual identified on the credit card.

Section G - Contract Administration Data

BPA ADMINISTRATION DATA

SECTION G: BPA ADMINISTRATION DATA

G.1: The following is a summary of the roles and responsibilities for the primary organizations in the 149th Fighter Wing Lodging BPA ordering process:

149th Mission Support Contracting Office:

1. Serves as the Procuring Contracting Office (PCO) for the 149th Fighter Wing Lodging BPAs. The PCO has overall contractual responsibility for the 149th Fighter Wing Lodging BPAs. All call orders issued are subject to the terms and conditions of the BPA. The BPA takes precedence in the event of conflict with any order.

2. Provides advice and guidance to the requiring activity (Designated as Authorized Personnel / Ordering Official) regarding BPA scope, acquisition regulation requirements, and contracting policies.

3. Reviews, approves, and issues BPA modifications. Monitors and evaluates contractor performance.

Requiring Activity (as designated Ordering Officer):

1. Identifies and defines lodging/room requirements.

2. Coordinates requirements with PCO. Prepares and places BPA call orders.

3. Funds the work to be performed under BPA call orders.

4. Provides COR responsible for monitoring and evaluating contractor performance.

(END OF PERFORMANCE WORK STATEMENT)