RFI 09AUG2024.pdf

Request for Information

Solicitation: W50S73-24-R-0007 - Registered Dietician and Admin Assistant

Contracting Officer: Jeffrey Dehaven

Contracting Specialist: Treyvlin Jones

1. Can the government confirm the intended size standard for the current requirement? Per the SBA Table of Size Standards, the associated Size Standard for the selected NAICS (812990) is $15M.

The government confirms the size standard for NAICS 812990 is $15M.

2. Can the government please confirm the intended deadlines for proposals? The current deadline falls on a Sunday.

See updated proposal submission deadline in amendment.

3. Can the government please confirm the RFP # for this acquisition? The RFP lists W50S73-24-R-000X but the file name lists W50S73-24-R-0007.

The government confirms the RFP# is W50S73-24-R-0007

4. Can the government please confirm all positions estimated to be included in this acquisition? Majority of the PWS refers only to a Registered Dietician and an Administrative Specialist; however, Technical Exhibit 3 introduces a Health & Wellness Program Manager, Health and Wellness Facilitators, and a Cognitive Performance Specialist.

The government confirms that this solicitation is for 2 positions only

1. Registered Dietician

2. Administrative Specialist

5. If the additional positions listed on Exhibit 3 are expected, are there any minimum qualification requirements that the government anticipates for these positions?

Additional positions are not applicable

6. Can the government please confirm the estimated hours for the Administrative Specialist?

Per section 2.1.1 this position is expected to be full-time but Exhibit 3 indicates this is expected to be a part time position.

The position is expected to be part-time at 20 hours per week.

7. Can the government please clarify the Health and Wellness Facilitator estimated hours (is it expected to be two part time individuals working 40 hours a week total or two full time individuals working 40 hours each)?

The Health and Wellness Facilitator is expected to be one individual working 40 hours per week.

The Lead Health and Wellness Facilitator is expected to be one individual working 40 hours per week.

8. We understand the contractor is responsible for ensuring individuals placed on this contract are trained and capable of completing the duties in the PWS; however, will facility-specific processes and procedures be trained and/or are there SOPs available?

There are generic SOPs available for base procedures, processes, and security requirements. Contractors will be given information to meet the requirements of the facility specific processes.

9. Can you please confirm if there are any specific instructions to offerors beyond the standard language in FAR 52.212-1? Section vii indicates that there is additional provisions added to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, but none are listed below.

It is confirmed that 124th Contracting Office is adding NO additional provisions to section vii. The provision 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services is the only applicable provision.

10. Are there page limits?

No page limit

11. Can you please confirm that the only candidate information necessary to submit upon proposal is the resume of the Owner/PM and Dietitian? These are the only items specifically mentioned for proposal evaluation, but PWS section 2.5 indicates that all qualification documents (inclusive of degrees, licenses, credentials, and board certification) for the Dietician and Administrative Specialist are to be provided in conjunction with the staffing and operations plan.

Resume and degrees, licenses, credentials, and board certification should be provided for the registered dietician only. The administrative specialist only needs a resume.

12. Can the government please confirm if this is a new or existing requirement?

This is a new requirement for the Idaho National Guard

13. Can the government please disclose if Exhibit 3 reflects the estimated workload on the current contract?

Exhibit three is accurate.

a. If not, can the government disclose if it has increased or decreased from the current contract?

14. Will instructional materials for courses and workshops (such as curriculum, courseware, instructor guides, etc) developed on the incumbent contract(s) be available for utilization on the current requirement?

There is no incumbent, this is a new requirement.

15. Is there Phase In/Phase Out period expected on the current requirement?

b. If so, what is the timeframe?

The Contractor should provide their phase in/ out requirements.

16. Will DoD laptops be issued to the Registered Dietitian and Administrative Specialist?

No. The Contracting company will provide the Contractor with a laptop and a mobile wifi network for connectivity.

17. If DoD laptops will be issued, will IT support be provided to enable access to HIPAA-compliant dietetics platforms and other essential tools that may blocked by firewalls?

Access to training will be assisted by the Idaho National Guard J9.

18. Will contractors be allowed to use government-provided Wi‐Fi connections for contractor‐owned devices?

No.

19. Is an uncommon tour of duty anticipated for the Administrative Specialist and the Registered Dietitian or only the RD?

Only the RD.

20. Is the Idaho National Guard willing to promote the Registered Dietitian role on job boards or

a. through marketing channels to support locating candidates with military experience?

Not sure about the legality of this.

b. Will services be available to both the 124th Fighter Wing, as noted, and the 116th Cavalry Brigade Combat Team also have access?

The Registered Dietician will service the entire Idaho National Guard.

21. What is the total estimated eligible population?

Approximately 4408 Service Members

22. Will family members have access to services?

23. Is an InBody or similar body composition analysis device available at Gowen Field?

Yes.

24. Will the Registered Dietitian and Administrative Assistant have access to the Inbody or a similar device? Please identify any restrictions to access.

Yes. One will be moved into the Dieticians workspace.

25. Is the table on pages 18-21 of the PWS in reference to a different solicitation?

No. It includes additional duties expected of the registered dietician.

26. If the table on pages 18-21 of the PWS refers to a different solicitation, will an amended PWS be posted to SAM?

27. The quality assurance worksheet on page 4 of the PWS - references cognitive performance and wellness coaching. Will a unique quality assurance worksheet be created for this contract?

The cognitive performance coaching is being removed. Dietetic, nutrition, and wellness coaching will be expected and the quality insurance is updated.

28. This section states that "This includes laundering sweat towels as needed. " Will the government provide laundry facilities and supplies? If yes, is there a laundry facility onsite? If the laundry is offsite the Administrative Assistant availability might be impacted.

The government will provide laundry facilities and supplies. The facility is onsite.

29. This section states "Must possess and maintain a valid state issued driver’s license and a personally owned vehicle that can be utilized." Can the government elaborate on what will the personally owned vehicle be utilized for?

Providers will not be required to transport any clients or other as part of the contract.

POV is only expected as part of the individual transporting themselves.

30. This section states "Must possess and maintain a valid state issued driver’s license and a personally owned vehicle that can be utilized." Why is the government requiring a personally owned vehicle?

See above.

31. Will the government provide the supplies that are used for the "light cleaning tasks” mentioned in PWS 8.0 Administrative Specialist.

32. TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA has hours for a Health and Wellness Program Manager, (2) Health and Wellness Facilitators, Registered Dietician, Cognitive Performance Specialist and a part-time Administrative Specialist.

However, the PWS only has the qualifications for the Registered Dietician and the Administrative Specialist. Does the government require pricing for all the labor categories? If yes, will the government provide minimum qualifications for the other roles.

The PWS is being updated to only include the Registered Dietician and Administrative Specialist. The Government does not require pricing for the other labor qualities.

33. If the Administrative Assistant is only working 20 hours a week, is the government expecting 4 hours a day shifts?

4 Hours a day is the expectation.

34. "The Contractor shall include a daily dollar amount to be subtracted from monthly invoices for unstaffed days not reflected in the Contractor’s pricing for each period of performance." Will the government consider using an hourly amount, in case employees need to be away for only part of the day?

No. The government doesn’t have the administrative capacity to manage that level of detail currently.

35. Will the government provide the Technical Specification document listed in the Performance Standard column so that we can better understand the deliverables?

36. Can the government provide more information about the Cognitive Performance support needed?

No. That information is being removed and is not applicable.