Meeting Rooms Staging Request ANG Yellow Ribbon.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Western Region Yellow Ribbon
- Solicitation number
- W50S73-20-R-0002
- Issued by
-
Department of the Army
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|---|---|---|
| Answers to questions.docx | DOCX document | |
| PWS_NGB_Regional_YRP_Event Idaho Amendment 1.docx | DOCX document | |
| Childcare SOW.docx | DOCX document | |
| PWS_NGB_Regional_YRP_Event Idaho.docx | DOCX document |
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Sheet1
| STAGING REQUEST | |||||||||||
| ROOM NAME | FUNCTION | POST AS | WEDNESDAY TIMES | THURSDAY TIMES | FRIDAY TIMES | SATURDAY TIMES | SUNDAY TIMES | ROOM SET UP | ROOM SUPPLIES | AV Needed | NOTES/REQUESTS |
| Ballroom | GENERAL SESSION | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-1PM | 72" Rounds of 10 | 4 water stations, pens and paper at each seat, stage (fully dressed), American flag w/pole and stand on stage, seating for 3 on stage, 4 waste baskets, 2 podiums on stage, one internet connection to AV tech table or podium and house sound | 2wireless lapel microphone, 2 wireless podium microphone on stand, mixer board, 2 AV carts, 2 LCD projectors, 2- 4:3 screens, power strip access, | PWS 5.2.1, PWS 5.2.1.1, |
| Logistics Storage | Logistics Storage | DNP | N/A | 6AM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-5PM | Storage | locked and secured with keys or digital access, double doors | D | Up to 6 pallets and 4 crates PWS 5.2.2.8 |
| Operations Center | Operations Center | DNP | 1200-24 Hour Hold | 6AM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-5PM | Conference set for 35 | water station with cups 12 easels, mini frigerator, microwave, trash container, 2 flat bed carts, hotel phone, pens & notepads, locked and secured with keys or digital access, | 7 power strips, 35 internet connections, wifi code, | PWS 5.2.2.7 |
| Ballroom | MEALS - BREAKFAST | YRP | N/A | N/A | N/A | 7:00AM-8:30AM | 7:00AM-8:30AM | Existing | Existing | Existing | eggs, (bacon/sausage) potatoes, grits, pancakes/waffles or bread, yogurt, fruit and cereal. Coffee, tea, milk, and juice at self-serve beverage stations |
Annex A 1.b Ballroom MEALS - LUNCH YRP N/A N/A N/A 12:00PM-1PM N/A Existing Existing Existing chicken, beef, garden salad with toppings and dressings, vegetabless and starch. Drinis such as soda, coffee and iced tea at self-serve beverage stations (Child/Youth lunch served at the Child/Youth rooms) Annex A 1.c Ballroom MEALS - Breaks YRP N/A N/A N/A 9:45AM-10:15AM; 2:00PM-2:25PM 9:45AM-10:15AM Existing Existing Existing popcorn, cut vegetables, cut fruit, cookies, brownies, chips/pretzles, iced tea, lemonade and water Annex A 1.a
| Ballroom Foyer | REGISTRATION (Friday Only) | YRP | N/A | N/A | 10AM-8PM | N/A | N/A | (13) 6' draped and skirted tables with 2 chairs at each table | rope stanchions, signage, easels for traffic direction | wireless internet access for 30 users, power | common area near General Session |
| Ballroom Foyer | INFO FAIR/ SATURDAY & SUNDAY MORNING + SATURDAY REGISTRATION/ SUNDAY HELP DESK | YRP | N/A | N/A | N/A | 6AM-5PM | 6AM-1PM | (40) 6' draped and skirted tables with 2 chairs at each table (plus 4 additional registration tables draped and skirted) | water stations, pen and paper station; 1 power cord to each of the 3 registration tables | D | 35 Tables; Waste basket between tables |
PWS 5.2.2.6
| Breakout 1 | BO 1 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 2 | BO 2 | ||||||||||
| YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 | ||
| Breakout 3 | BO 3 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 4 | BO 4 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 5 | BO 5 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 6 | BO 6 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 7 | BO 7 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 9 | BO 8 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 10 | BO 10 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | Classroom for up to 75 | water stations with cups, 1 trashcan | A1 | PWS 5.2.2.1 |
| Breakout 12 | BO 12 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | conference set for 10 | water stations with cups, 1 trashcan, pen and notepad station | wireless internet acces for 2 users, power | PWS 5.2.2.5 |
| Breakout 13 | BO 13 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | conference set for 10 | water stations with cups, 1 trashcan, pen and notepad station | D | PWS 5.2.2.5 |
| Breakout 14 | BO 14 | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | conference set for 10 | water stations with cups, 1 trashcan, pen and notepad station | D | PWS 5.2.2.5 |
| Breakout 11 | BO 11 iRest | YRP | N/A | N/A | 5PM-24 Hour Hold | 6AM-24 Hour Hold | 6AM-12PM | 75 Chairs set around perimeter, capability for the room to be darkened (lights dimmed and closed curtains) not near childcare, resource providers or any loud congested space | water stations with cups, 1 trashcan | D | PWS 5.2.2.2 |
| Child/Youth 1 | CC1 | DNP | N/A | N/A | N/A | 6AM-24 Hour Hold | 6AM-12PM | accommodate 30 children aged 0-5, 3 tables with table cloths that can seat 10, lunch served in room, venue staff assist with serving, snacks on Saturday and Sunday served in room | water stations w/cups, 1 trashcan, 1 refrigerator, 10 portable cribs, | TV with DVD on stand | C/Y Rooms in close proximity of each other, away from exits, elevators/escalators, blocked to outsiders and hotel staff, access controlled by Core or Advance Party staff |
PWS 5.2.2.4.1, PWS Annex A 1.c.1, Annex A 1.d.1 Child/Youth 2 CC2 DNP N/A N/A N/A 6AM-24 Hour Hold 6AM-12PM accommodate 30 children aged 0-5, 3 tables with table cloths that can seat 10, lunch served in room, venue staff assist with serving, snacks on Saturday and Sunday served in room water stations w/cups, 1 trashcan, 1 refrigerator, 10 portable cribs, TV with DVD on stand C/Y Rooms in close proximity of each other, away from exits, elevators/escalators, blocked to outsiders and hotel staff, access controlled by Core or Advance Party staff PWS 5.2.2.4.1, PWS Annex A 1.c.1, Annex A 1.d.1 Child/Youth 3 CC3 DNP N/A N/A N/A 6AM-24 Hour Hold 6AM-12PM accommodate 30 children aged 6years and older, 3 tables with table cloths that can seat 10, lunch eaten in room with buffet set up near-by, venue staff assist with serving, snacks on Saturday and Sunday served near room water stations w/cups, 1 trashcan, TV/DVD on stand C/Y Rooms in close proximity of each other, away from exits, elevators/escalators, blocked to outsiders and hotel staff, access controlled by Core or Advance Party staff PWS 5.2.2.4.2, Annex A 1.d.1 Child/Youth 4 CC4 DNP N/A N/A N/A 6AM-24 Hour Hold 6AM-12PM accommodate 30 children aged 6years and older, 3 tables with table cloths that can seat 10, lunch eaten in room with buffet set up near-by, venue staff assist with serving, snacks on Saturday and Sunday served near room water stations w/cups, 1 trashcan, TV/DVD on stand C/Y Rooms in close proximity of each other, away from exits, elevators/escalators, blocked to outsiders and hotel staff, access controlled by Core or Advance Party staff PWS 5.2.2.4.2, Annex A 1.d.1 Child/Youth 5 CC5 DNP N/A N/A N/A 6AM-24 Hour Hold 6AM-12PM accommodate 30 children aged 6years and older, 3 tables with table cloths that can seat 10, lunch eaten in room with buffet set up near-by, venue staff assist with serving, snacks on Saturday and Sunday served near room water stations w/cups, 1 trashcan, TV/DVD on stand C/Y Rooms in close proximity of each other, away from exits, elevators/escalators, blocked to outsiders and hotel staff, access controlled by Core or Advance Party staff PWS 5.2.2.4.2, PWS Annex A 1.c.1, Annex A 1.d.1 Hall blocking C/Y rooms CC Registration YRP N/A N/A 3PM-5:30PM 6AM-5PM 6AM-12PM N/A N/A D 2 six-foot banquet tables dressed and 6 chairs set up to control access to the child/youth rooms
PWS 5.2.2.3
Additional Requirement Signage N/A N/A N/A 9AM-24 Hour Hold 6AM-24 Hour Hold 6AM-12PM N/A N/A D 25 display stands/easles to support poster sized signage to place through the event(s) area Annex B 1.a
| AV OPTIONS | |
| A1 | Both Audio & Visual -LCD projector w/connections, AV table/cart, power, 10x10 projector or larger, Internet service for min 2, USB presentation clicker, sound connection, 1 hand-held wireless mic, 1 lavalier mic with connection to house sound, |
| A2 | Both Audio & Visual (Laptop Sound/ No Microphones) - Podium, laptop, LCD projector, VGA, power, table/cart, 4:3 format projection screen |
| B | Visual Only - Podium, laptop, LCD projector, VGA, power, table/cart, 4:3 format projection screen |
| C | Audio Only (Microphone) - Podium with podium microphone |
| C2 | Audio Only (Laptop and Sound) - Podium with laptop sound |
| D | NONE |
File details come from the government source that posted it. Updated .