Childcare SOW.docx

Statement of Work Air National Guard Yellow Ribbon Event

LOCATION TBD

DATES Saturday, 25 January 2020 Sunday, 26 January 2020

1. Event Schedule

a. Saturday 8:00 AM-5:00 PM

i. Event conducted from 8:00 AM-5:00 PM

1. Childcare required to be set and ready to accept children 30 minutes prior to each start time.

ii. Lunch meal provided to children from 12:00 PM-1:30 PM

c. Sunday 8:00 AM-1:00 PM

i. Event conducted from 8:00 AM-1:00 PM

1. Childcare required to be set and ready to accept children 30 minutes prior to each start time.

2. Childcare Service Requested

a. Childcare services will be provided for ages 0-5.

b. Service provided for up to 50-100 children in this age group.

c. Must abide by Federal Teacher to Children ratio.

d. Must provide games, toys and activities, etc. appropriate for ages 0-5.

e. Suggested Childcare providers bring movie time entertainment.

i. A TV and DVD player will be provided by the Venue Contractor.

f. Must provide blankets, and nap time accessories. Ten (10) portable cribs and/or pack and play type beds will be provided by the Venue Contractor.

g. Childcare providers must be prepared and able to provide support for special needs children.

h. Must have a security system in place for receiving/registering children, tracking children, and releasing children.

i. Quote must describe security process.

i. Provide two additional Childcare staff (in addition to minimum Federal Teacher to Children ratio) for assistance, if required, with special needs children and children ages 6+.

3. Food & Beverage Requirements

a. Saturday

i. Breakfast – Provided by Venue Contractor

1. Children will eat this meal with their parents

ii. AM Snack – Provided by the Venue Contractor

1. The Childcare Service Providers will assist with serving and clean-up.

iii. Lunch – Provided by Venue Contractor

1. Childcare Services will administer this meal with serving assistance provided by the Venue Contractor.

2. Plan staffing accordingly to provide breaks to teachers yet provide continuous, adequate, supervision during meal time.

iv. PM Snack – Provided by the Venue Contractor

1. The Childcare Service Providers will assist with serving and clean-up.

b. Sunday

i. Breakfast – Provided by Venue Contractor

1. Children will eat this meal with their parents

ii. AM Snack – Provided by the Venue Contractor

1. The Childcare Service Providers will assist with serving and clean-up.

c. Accommodations

i. Childcare Service Provider staff are authorized to stay under the Yellow Ribbon room block in which is lodging offered at the government lodging rate.

1. Yellow Ribbon will not cover the cost of sleeping rooms for Childcare Provider(s).

ii. Yellow Ribbon will cover meeting space costs for childcare

d. Additional Information

i. Childcare Service Providers must provide full names and on-site contact number for each staff member. A current picture of each provider is preferred.

ii. Childcare Service Providers must show adequate proof that all staff members have an up to date (12 months or less), satisfactory, background check completed. Service Providers and employees must be compliant with all licensing, certification, background, and other criteria as required for the state and/or locality in which the service is provided.

iii. Childcare Service Providers must provide copy of valid business license and proof of insurance.

iv. Childcare Service Providers must wear name badges with company name. Providers must wear company shirts, matching shirts, or same color shirts so they can easily be identified.

v. Bid must be tax exempt, National Guard will provide tax exempt letter.

vi. Quote must address ALL criteria above to be considered

vii. Quote must provide a clear, concise, total cost on proposal