QA 25 April Site Visit Sunshades.docx

W50S6W-22-Q-0001 “Aircraft Sunshades Maintenance JB Andrews, MD” Questions and Answers (Answers are in GREEN)

1. Does the contract (RFQ) require the contractor to ASSUME the remaining 10 year shelter warranty?

· Good Morning Sir, Please annotate any reference or offers of warranties within your quote. Please let me know if you have any additional questions.

2. I am writing to inquire about Solicitation Number W50S6W-22-Q-0001 to inquire about the manufacturer of the sunshades? If the manufacture is listed and I missed it, please accept my apologies. I want to be able to determine if Creative Tent International can provide you with the inspection, maintenance, and repair services you are requesting.

· EDL Construction INC.

3. Please confirm if an amendment will be issued for the solicitation, and when we should expect to see it posted on SAM.gov

· The amendment will be posted on 6 April 2022, it will be seen on SAM.Gov at that time.

4. The solicitation notes the contract award will be based on Price (based on completed/returned price list provided with solicitation), Technical Acceptability, and Past Performance

a. It appears the only information/documentation to be submitted as a response is the Price List – filled out and signed. Can you clarify if any additional information should be provided for technical acceptability and/or past performance?

· Technical Acceptability - Determination will be made based on the contractor’s ability to meet the requirements listed in the attached Performance Work Statement. Offeror’s shall provide a Capability Statement and Performance Plan with their quotes. This documentation should detail the vendor’s capabilities, warranties associated with the proposed work, as well as their detailed plan to satisfy all requirements listed within the attached Performance Work Statement. These documents will be evaluated along with the price quotes to help determine which vendor will provide the best value to the Government for this contract requirement.

· Past Performance – No additional information from Offerors will be necessary.

5. Typically standard form SF-1442 is provided with solicitations to be filled out as necessary and returned with bid responses. There does not appear to be an SF-1442 form provided on SAM.gov. Can you confirm if this is required with bid responses, and if so where it is posted?

· There will be no SF-1442 associated with this solicitation, offeror’s may provide their quotes via the Price List.

6. Can you confirm if a bid bond is required?

· A bid bond will not be required.

7. The CLIN breakout has option years 1 through 5 with an entry for 2 semi-annual inspections including routine maintenance for each year, as well as “LOT” emergency service/repairs for each year. Can you clarify what emergency service/repairs are required each year or what this lump sum value should include? Similarly, can you provide guidance on what routine maintenance is anticipated each year for years 1 through 5?

· The CLIN structure has been amended to better reflect the intention of this contract. Please see the revised PWS for more details.

8. Can you clarify how non-routine and/or any emergency service/repairs will be handled/contracted?

· Non-routine and or emergency repairs operating procedures are listed in paragraph 5 of the PWS. Paragraph 5.7 also lists work order procedures.

9. It was noted during the site walk that the facility has a running list of tasks/items that need to be addressed started in 2015. If the bidders are to provide pricing to resolve these items, can you please provide information/backup for them? If these items are to be included in the bid response, can you please note which CLIN line they should be included within?

· While the Government has identified what they believe to be issues with the Sunshades, we wish for the winning Offeror to conduct their own inspection. This shall be accomplished during the Initial Inspection and the results shall be provided to the Government in accordance with the PWS. The Government will determine the repair services to be rendered after the inspection has been conducted.

10. Is painting/repainting to be included in the pricing? If so, can you confirm whether touch up painting, or complete repainting/recoating of the structures is required? Can you confirm the paint specifications and required or restricted methods? (spray vs brush/roll, sand blasting, plug-in abrasive tools, non-powered handheld tools, etc.)

· Offeror’s should not assume a requirement for painting/repainting when forming/submitting their quotes. However, after contract award and initial inspection, the winning offeror may propose/suggest ideas that will help in the continued preservation of the Sunshades. These suggestions will be considered by the Government at that time.

11. Please confirm that the battery limits for the contract are 0 / ground elevation and up, and restricted to the two open wall sunshade structures reviewed during the site walk. (contract excludes any inspection or maintenance of the existing concrete pad/slab/pavement, striping, grounding/anchoring, etc., and any building/structures outside of the two sunshade structures reviewed during the site walk) The contract will cover the attach points of the sunshade structure to the ground and will include concrete footers. Concrete pad and taxiway markings are excluded.

12. Please confirm that any inspection, maintenance, or repair for the portable generators used to power the sunshade structures is by others

· The generators are not within the scope of this contract. No services are expected to be rendered.

13. Please confirm if inspection/maintenance/repair of the breaker panels powered by the temporary generators is included in the contract requirements

· The breaker panels are considered to be a part of the Sunshade contract requirement.

14. Please confirm the year of manufacture for each sun shade structure Initial project completed 2011

15. Please confirm/provide (if possible) a list of maintenance and associated dates performed on the sun shade structures 2014 there was a vertical support beam replaced after some damage from a snow plow.

16. Please confirm/provide (if possible) the sun shade structure manufacturer, specifications, materials of construction, engineer/design drawings, etc. applicable to the structures EDL Construction built them. Drawings can be provided.

17. Please confirm access requirements for the work area Access will be by escort only, secured area.

18. Please confirm anticipated working/access hours

· Paragraph 1.4.1 of the PWS states expected hours for this contract. However, after award, it is encouraged that both the Contractor and the COR(s) develop a schedule that is most conducive for both parties.

19. Please confirm any known conditions which may require a stop work (i.e. jet taxiing, takeoff, emergency scramble, commercial or VIP landing at the base, inclement weather conditions, emergency response, testing, etc.)

Lightning within 5 miles and high winds preventing use of man lift will create a work stoppage. Any aircraft movement will not create a work stoppage.

20. Please confirm acceptable/anticipated vehicle and heavy equipment staging locations and access points to the structures Staging of vehicles and equipment will be outside of building 3119 immediately prior to work. Flightline access will be by escort to place equipment as needed for work.

21. Please confirm acceptable/anticipated tool/material staging locations and access points to the structures Staging of tools and material will be outside of building 3119 immediately prior to work. Flightline access will be by escort to place items as needed for work.

22. Please confirm who site visitation, maintenance should be coordinated with at the base (point of contacts)

· The Contracting Officer Representative(s) (CORs) for this contract will be as follows:

MSgt Andrew Limke andrew.limke@us.af.mil (240) 857-4823 TSgt Michael Hotte michael.hotte@us.af.mil (240) 857-4823

23. Please confirm how much advanced notice is required prior to visiting/performing work at the site

· Advanced notice is dependent on the requirement. See paragraphs 5.6, 5.13, and 5.14 of the PWS for more information.

24. Please confirm if follow up inspections by base personnel are required after any maintenance or repairs are completed Negative. Sunshade manager who is also the COR will perform monthly visual walk around inspections and work with base CE with any questions on quality of work.

25. Please confirm that jets would be relocated prior to visiting the site/work area to perform inspections or maintenance/repair work (coordinated between contractor and base point of contact) All aircraft and associated equipment will be relocated prior to sunshade maintenance. Coordination will be made in advance.

26. Please confirm if the bird netting should be positioned beneath the lights to prevent birds from roosting on top the lights, or left as previously installed above/around the lights

· Offeror’s should assume the bird netting will remain as previously installed when forming/submitting their quotes. However, after contract award and initial inspection, the winning offeror may propose/suggest ideas that will help in the continued preservation of the Sunshades. These suggestions will be considered by the Government at that time.

27. Please confirm (if possible) if the structural hardware is pre-tensioned and if so what torque spec or pre-tensioning method was used during install Unknown

28. Please confirm if any waste generated during maintenance/repair work should be disposed of onsite or removed and disposed of offsite. If disposal onsite is required, please confirm locations of waste bins/disposal locations.

Unknown

29. Please confirm if electric and water are available for contractor use nearby i.e. 120 power, garden hose/spigot connection Water and power are available nearby and readily available.

30. Could I get the attendees for your site visit held?

· Good Morning Sir, I will be sure to post both the Questions and Answers as well as the Site Visit attendees to the Sam.gov solicitation no later than 11 April at 3PM EST. It may very well be sooner, but at the latest, it will be up by that date. Thank you for your interest in this.