W50S6U26QA011_QA_RFI.pdf

Solicitation no.: W50S6U26QA011 Title: 195 Wing Commercial Lodging Date: 19 Nov 2025

Questions/Requests for Information

Q1. Can you kindly send the breakdown of the number of rooms needed per evening, and the dates?

A1. As this is a Blanket Purchase Agreement (BPA) rather than an individual award, these specifics will depend on the requirements of the individual call orders issued under the BPA.

Please refer to Attachment 2 for projected schedule and solicitation appendix for 2023 -2025 195 Wing Locations and Workload Estimates.

Q2. Are quotes required to be submitted in PIEE solicitation module?

A2. Yes, quote must be submitted using the PIEE solicitation module. See SAM posting links and attachments for PIEE solicitation resources.

Q3. Will there be a tiered list or ranking of approved hotels to determine priority order for lodging requests?

A3. No, vendors must provide a list of proposed facilities to meet the Government requirements.

Q4. Is this a new requirement or a follow-up to an existing contract? If this is a recompete, who is the incumbent contractor, and what is the current award number?

A4. This is a follow-on requirement to the following Blanket Purchase Agreements:

W50S6U23A0001: HOTEL SOURCE ASSIST LLC

W50S6U23A0002: HOTEL SOURCE ASSIST LLC

W50S6U23A0003: HOTEL SOURCE ASSIST LLC

W50S6U23A0004: HOTEL SOURCE ASSIST LLC

W50S6U23A0005: MURIETA INN, LLC

Q5. CLIN 0001 “Lodging Services – 1 Room – Nightly Rate” will include both single and double occupancy rooms, or if only one room type should be quoted.

A5. The nightly rate will include both single and double occupancy

Q6. Provide dates and number of rooms for your stay for the Lodging.

A6. See A1

Q7. Are vendors required to use the PIEE tool and have their own vendor account and log in.

A7. Yes, see A2.

Date: 19 Nov 2025

Q8. Are vendors allowed to update pricing during?

A8. Yes, quote rate is effective for one year from the issuance of the BPA. The price is subject to review by the government and vendors on an annual basis.

Q9. Is quote required to be submitted through the PIEE tool?

A9. See A2.

Q10. Can a hotel submit a quote for more than one location? Will members require access to parking?

A10. Yes, vendor may provide a quote for more than one facility or any of the five locations listed under section 1.1. of the PWS. Many of our members commute for training, and access to parking is required. If up to the quoter to make parking inclusive of the room rate.

Q11. How many rooms do you anticipate per month?

A11. See A2

Q12. What should the Government expect to be included in the nightly rate?

A12. The rate per night includes all applicable fees and charges associated with the service except tax.

Q13. Does 195 WG seek to reserve rooms at all six locations?

A13. Yes, see attachment 2 of the solicitation for Fy26 projected schedule.

Q14. Will payments be on a Net 30 basis, or are there different terms we should be aware of?

A14. Yes, Net 30.

Q15. How will additional fees like resort fees or parking fees be handled? Will guests be responsible for paying these fees, or do they need to be included in the room rate?

A14. Additional fees that are not incidental to the accommodation will be treated as a separate charge but will need to be disclosed with the quote. Quoters can include separate charges inclusive of the room rate if they choose to do so.

Q16. Regarding the pricing or nightly rate, is it intended to reflect rates for one year, with the possibility of adjustments in subsequent years? Or does the pricing sheet need to reflect fixed rates for the entire 5-year term of the BPA?

A16. See A8

Date: 19 Nov 2025

Q17. Is there a maximum number of hotels that a third-party company can submit to for this solicitation?

A17. No

Q18. Can hotels partner with other hotels?

A18. Yes, as long as their Unique Entity Identifier (UEI) and Cage Code remain consistent.