W50S6S24RFI0012- CSAW SOW.pdf

STATEMENT OF WORK

FOR

Communications/Cyber Strategic Alignment Workshop (CSAW) Phoenix, AZ

20-26 July 2024

Statement of Work

The Venue located in the immediate metropolitan area of Phoenix, Arizona, shall provide all conference room, supervision, meals, audio/visual equipment and services necessary to execute the Cyber/Communications Strategic Alignment Workshop (CSAW). The CSAW is conducted by NGB A2/6 to provide ANG Cyber and Communications units the latest training, resources and opportunities to successfully meet all mission requirements, safeguard regulatory compliance and ensure the effective stewardship of all ANG Information Technology in support of the warfighter and weapon systems. The workshop will align NGB A2/6's strategy with efforts within the directorate and those at the wing level.

1.0. Description of Services:

Venue With Conference Meeting Area: The Venue shall provide on-site conference rooms (1 General Session & 8 breakout rooms). The General Session will be large enough to accommodate 440 people with theatre style setup. Monday 21 July 2024 from 6:00pm - 9:00pm the general session will need to be configured with reception style setup to accommodate 440 people. The 7 breakout rooms will be large enough to accommodate 75 people each with theatre style setting. 1 breakout/office room with conference style setup large enough to accommodate 20 people for the conference support staff. The 1 General Session and 7 breakout rooms will be available 21-25 July 2024 from 6:00 am - 11:59 pm. 1 breakout/office room for the conference support staff will be available 20-26 July 2024 from 6:00 am - 11:59pm. A podium and table will be required at the front of each room. (9 Rooms)

Audio Visual Support: Projector: 1 EACH per room. Projector Screen: 1 EACH per room.

Speakers and Miscellaneous connecting cables. 1 EACH per room. The Government will provide CPU(s) that will be connected to the equipment provided by the Venue for use and the Venue will ensure Audio Visual Support is operational to the COR. (9 Rooms Total)

Registration Table: Venue will provide 2 six-foot tables with four chairs for registration. The placement of this table should be close to the conference area to register attendees.

Morning Breakout: 7:00am - 8:00am, 22 July 2024. Venue must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Morning Sliced and Assorted Fresh Fruit Freshly Brewed Regular and Decaf Coffee and Tea Orange Juice, Water

Mid Morning Breakout: 9:30am - 10am, 22 July 2023. Venue must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Sliced and Assorted Fresh Fruit

Orange Juice and Water

Afternoon Breakout: (1:30pm - 2:00pm and 3:00pm - 3:30pm, 22 July 2023). Venue must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Afternoon Assortment of cookies

Sodas and Water

Morning Breakout: 8:30am - 9:00am and 10:30am - 11:00am, 23-24 July 2024. Venue must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Sliced and assorted Fresh Fruit

Orange Juice and Water

Evening social: 8:30am - 9:00am and 10:30am -11:00am, 23-24 July 2024. Venue must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Evening Social Cheese Display Chicken Tenders and Chicken Wings Assorted sandwich/sliders Salad station Grilled and Marinated Vegetables Sliced and Assorted Fresh fruit Assorted breads served with butter/jams Assortment of Dessert Cakes

1.1. Government Quality Assurance: The government will regularly evaluate the Venue’s performance to ensure compliance with contract terms and conditions. Evaluations will be performed by the designated Air National Guard POC.

GENERAL INFORMATION

2.1. Venue Point of Contact: The Venue shall provide the name of a point of contact and an alternate that shall be responsible for the performance of services. The Venue point of contact shall be available via telephone for discussion of all issues pertaining to the Communications Strategic Alignment Workshop with the designated ANGRC POC. The Venue shall designate these individuals, in writing, to the Contracting Officer (CO) before the contract start date.

2.2. Emergency Services

The Venue shall dial 911 and handle all emergencies throughout the CSAW Event.

2.3. Security Requirements

2.3.1. The Venue shall ensure that all the Conference Meeting Area / Room have the ability to be locked and secure.

2.3.2. Risk Assessment: The Government will perform a risk assessment of each CSAW event in accordance with FM 100-14. ANGRC program coordinators and instructors will conduct a risk assessment and review security requirements in accordance with the ANG and unit SOPs when conducting events or training.

2.3.3. Reporting Requirements: Venue personnel shall immediately report to the POC of any information or circumstances of which they are aware of that may pose a threat to the security of Department of Defense personnel, resources, and classified or unclassified defense information.

2.3.4. Physical Security: The Venue shall be responsible for safeguarding all Government property and controlled forms provided for Venue use. All equipment and materials provided to the Government for use shall be secured.

2.3.5. Safety: The Venue shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Venue, and the Government will assume no liability or responsibility for the Venue’s compliance or noncompliance with such responsibilities.

2.3.6. Venue Facility: The Venue shall, at all times, keep areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of a conference session or when away from the Conference Meeting Area / Room, the Venue shall ensure the area / room are in a clean, neat, safe and workmanlike condition. The Venue is responsible for the removal and proper disposal of all related waste material throughout the conference.

2.3.7. Parking: The Venue shall allow all conference attendees to park their vehicles in the Venue parking lot(s) at a negotiated rate.