W50S6S24RFI0011- CSAW SOW .pdf

STATEMENT OF WORK

FOR

Communications/Cyber Strategic Alignment Workshop (CSAW) Phoenix, AZ

20-26 July 2024

Statement of Work

The AAA rated 4 star- Resort (Hotel), located in the immediate metropolitan area of Phoenix, Arizona, shall provide all lodging, conference room, supervision, meals and services necessary to execute the Cyber/Communications Strategic Alignment Workshop (CSAW). The CSAW is conducted by NGB A2/6 to provide ANG Cyber and Communications units the latest training, resources and opportunities to successfully meet all mission requirements, safeguard regulatory compliance and ensure the effective stewardship of all ANG Information Technology in support of the warfighter and weapon systems. The workshop will align NGB A2/6's strategy with efforts within the directorate and those at the wing level.

1.0. Description of Services:

Lodging: 20 Single Occupancy hotel rooms will be available for the conference support staff (20 King or Queen size beds) for 6 nights on 20 July through 26 July 2024. 300 Single Occupancy hotel rooms will be available for the conference attendees (300 King or Queen size beds) for 4 nights on 21 July through 25 July 2024. Conference support staff will arrive on 20 July 2024 and check out on 26 July 2024 (3 pm late checkout requested). Conference attendees will arrive on 21 July 2024 and check out on 25 July 2024 (12 pm late checkout requested). Rooms may be canceled at no cost to the government no later than 72 hours before checking in on 21 July by the POC. ALL TAXES will be INCLUDED in your room costs. (320 Rooms)

Conference Meeting Area: The hotel shall provide on-site conference rooms (1 General Session & 8 breakout rooms). The General Session will be large enough to accommodate 440 people with theatre style setup. Monday 21 July 2024 from 6:00pm - 9:00pm the general session will need to be configured with reception style setup to accommodate 440 people. The 7 breakout rooms will be large enough to accommodate 75 people each with theatre style setting. 1 breakout/office room with conference style setup large enough to accommodate 20 people for the conference support staff. The 1 General Session and 7 breakout rooms will be available 21-25 July 2024 from 6:00 am

- 11:59 pm. 1 breakout/office room for the conference support staff will be available 20-26 July 2024 from 6:00 am - 11:59pm. A podium and table will be required at the front of each room. (9 Rooms)

Audio Visual Support: Projector: 1 EACH per room. Projector Screen: 1 EACH per room.

Speakers and Miscellaneous connecting cables. 1 EACH per room. The Government will provide CPU(s) that will be connected to the equipment provided by the hotel for use and the hotel will ensure Audio Visual Support is operational to the COR. (9 Rooms Total)

Registration Table: Hotel will provide 2 six-foot tables with four chairs for registration. The placement of this table should be close to the conference area to register attendees.

Morning Breakout: 7:00am - 8:00am, 22 July 2024. Hotel must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Morning Sliced and Assorted Fresh Fruit Freshly Brewed Regular and Decaf Coffee and Tea Orange Juice, Water

Mid Morning Breakout: 9:30am - 10am, 22 July 2023. Hotel must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Sliced and Assorted Fresh Fruit

Orange Juice and Water

Afternoon Breakout: (1:30pm - 2:00pm and 3:00pm - 3:30pm, 22 July 2023). Hotel must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Afternoon Assortment of cookies

Sodas and Water

Morning Breakout: 8:30am - 9:00am and 10:30am - 11:00am, 23-24 July 2024. Hotel must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Sliced and assorted Fresh Fruit

Orange Juice and Water

Evening social: 8:30am - 9:00am and 10:30am - 11:00am, 23-24 July 2024. Hotel must provide list of food and beverages that will be served at the time solicitation is due. (300 EACH)

Evening Social Cheese Display Chicken Tenders and Chicken Wings Assorted sandwich/sliders Salad station Grilled and Marinated Vegetables Sliced and Assorted Fresh fruit Assorted breads served with butter/jams Assortment of Dessert Cakes

1.1. Hotel Access: The Airmen will have access to the Hotel after checking in during its daily 24 hours of operation throughout the entirety of the CSAW.

1.2. Hotel Qualifications: The Hotel shall be bonded, licensed, and properly insured for all Hotel operations, preparing and/or catering meals, and serving meals. Hotel must provide typical resort features such as a resort-style swimming pool(s) and onsite restaurants.

1.3. Government Quality Assurance: The government will regularly evaluate the Hotel’s performance to ensure compliance with contract terms and conditions. Evaluations will be performed by the designated Air National Guard POC.

GENERAL INFORMATION

2.1. Hotel Point of Contact: The Hotel shall provide the name of a point of contact and an alternate that shall be responsible for the performance of services. The Hotel point of contact shall be available via telephone for discussion of all issues pertaining to the Communications Strategic Alignment Workshop with the designated ANGRC POC. The Hotel shall designate these individuals, in writing, to the Contracting Officer (CO) before the contract start date.

2.2. Emergency Services

The Hotel shall dial 911 and handle all emergencies throughout the CSAW Event.

2.3. Security Requirements

2.3.1. The Hotel shall ensure that all Lodging Rooms and the Conference Meeting Area / Room have the ability to be locked and secure.

2.3.2. Risk Assessment: The Government will perform a risk assessment of each CSAW event in accordance with FM 100-14. ANGRC program coordinators and instructors will conduct a risk assessment and review security requirements in accordance with the ANG and unit SOPs when conducting events or training.

2.3.3. Reporting Requirements: Hotel personnel shall immediately report to the POC of any information or circumstances of which they are aware of that may pose a threat to the security of Department of Defense personnel, resources, and classified or unclassified defense information.

2.3.4. Physical Security: The Hotel shall be responsible for safeguarding all Government property and controlled forms provided for hotel use. All equipment and materials provided to the Government for use shall be secured.

2.3.5. Safety: The Hotel shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Hotel, and the Government will assume no liability or responsibility for the Hotel’s compliance or noncompliance with such responsibilities.

2.3.6. Hotel Facility: The Hotel shall, at all times, keep areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of a conference session or when away from the Conference Meeting Area / Room, and Lodging, the Hotel shall ensure the area / room and lodging rooms are in a clean, neat, safe and workmanlike condition. The Hotel is responsible for the removal and proper disposal of all related waste material throughout the conference.

2.3.7. Parking: The Hotel shall allow all conference attendees to park their vehicles in the Hotel’s parking lot(s) at a negotiated rate.