W50S6S21Q0022 Q and A.docx

Q1. Do we have a General number of rooms needed each month? How many rooms are needed for the months of Oct, Nov and Dec 2021?

A1. Variable quantity. Estimate 15-20 single occupancy rooms per month during training weekend and variable number during the month.

Q2. Will the rooms only be needed on weekends or during the week? Do you have an estimate for the number of rooms? Is this for weekend drill lodging, intermittent lodging or continuous stays throughout the month?

A2. Majority are anticipated for 1st weekend of month. Intermittent during the week stays may still be required on an as needed basis.

Q3. What is the length of each stay?

A3. Variable quantity. Majority 2 days. Some for one day and some for longer stays may still be required on an as needed basis.

Q4. How many rooms are expected to be set aside each day? How many rooms will be needed for each stay?

A4. Variable quantity. Estimate 15-20 single occupancy rooms per month on training weekend and needed rooms during week would be utilized based on availability.

Q5. How much advance notice will be given for the rooms?

A5. PWS para 5.2 has been amended to indicate ‘the Government will generally provide hotel 24-48 hour notice in advance of intended occupancy’. A schedule with projected training weekends for the calendar year will be provided upon beginning of BPA and yearly after that.

Q6. What is the start date to begin lodging?

A6. 1 October 2021

Q7. Do I fill out all the provided forms or just the price list? / Do I just have to fill out to price list lodging and send that back to you? / Besides the Price List and References, can I use my own proposal form, or, is there a form for that?

A7. Suggest reviewing the RFQ evaluation factors, and proposal submittal/inquiries area. Please ensure to include the required submittals and vendor information at section 9 of the RFQ:

1 – Price List – Required Submittal - Refer to Evaluation Factor 1 2 – Past Performance Reference List - Refer to Evaluation Factor 3 3 – Past Performance Questionnaire (PPQ) - Refer to Evaluation Factor 3 4 - Section 889 Representation – Required Submittal

VENDOR INFORMATION:

Q8. Do you require that I contact my reference with the questionnaire, or do you just need the list to do this on your end?

A8. Suggest reviewing specifics listed at Evaluation Factor 3. Essentially the past performance is two parts: 1) Submitting reference list with quote. 2) Contacting references and requesting they complete and submit PPQ directly to the contracting office.

Q9. We do have some dates in October that we are sold out. So can I just leave those dates out or how should I proceed?

A9. Please adjust the price list to indicate the dates and rooms available.