April 2020 - Singles Retreat.docx

Strong Bonds Individual Retreat

PERFORMANCE WORK STATEMENT

(PWS)

APRIL 17-19, 2020

187TH FW CHAPLAIN CORPS

5187 SELMA HWY.

MONTGOMERY AL. 36109

Performance Work Statement

1. General.

1.1. This is a requirement to supply the 187 Fighter Wing lodging during Strong Bonds Events. The Government shall not exercise any supervision or control over the supplying of lodging herein. The aforementioned requirement shall be accountable solely to the Prime Contractor, who, in turn is responsible to the Government.

1.2. The contractor shall provide all the personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and supplies necessary to perform Strong Bonds events as defined in this Performance Work Statement; except for those items specified as government furnished property and supplies. The contractor shall perform to the terms, conditions and standards in this contract.

1.3. The 187 Fighter Wing is located in Montgomery, Alabama. This unit provides the best-in-class Customer Care and Services when deployed to support the missions of the Air National Guard and the Government supports over 1500 Airmen in the state of Alabama. Facilities must be compliant with the requirement of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et Seq.). Facility must accommodate the estimated quantity of attendees identified in this document. All sleeping rooms must be individual/private sleeping rooms with individual/private toilet, tub, and shower facilities. Facilities must have on site, a minimum of one restaurant providing a full service breakfast, lunch and dinner available to the attendees.

2. Scope of Work.

2.1. Lodging: Requirement NTE twenty (27) each modern, clean, carpeted, non-smoking rooms with 1 double/queen sized beds or king-sized beds within a 200 mile radius of the 187 FW. Check-in time requested is 3:00pm - 7:00 pm on indicated dates. Local government per diem rates for lodging shall apply.

Rooms shall be furnished with blankets, linens and towels. Additionally, rooms shall contain the standard room amenities, such as cable television, coffee maker, cups/glasses, ice bucket, and Wi-Fi connectivity. The Government will not be responsible for room service, long distance phone calls, movie rental, internet service, laundry, or other incidental room charges.

Two (2) additional rooms for Chaplain Staff should be included in booking, but not cost due to separate payment with Government Travel Card.

2.2. Food: Meals for up to the specified number of people, estimate of up to 27 individuals on indicated dates. Local government per diem rates for food shall apply. Vouchers or Plated Dinners for meals located on property may be proposed as alternate methods.

a. 1 dinner on Friday evening for 27 adults. 5:30 p.m. – 7:30 p.m. Food options should include the following:

· Protein (2 options), veggies (2 options), a vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

· Drink options should include the following: coffee, soda, water, ice tea, lemonade or juice, milk

b. 2 breakfast for up to 27 adults. 1 Saturday and 1 Sunday. 7:30 a.m. – 8:30 a.m. Food options should include the following items:

· Eggs (scrambled), breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries, etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and assorted yogurts.

· Drink options should include the following: coffee, juices, hot teas, water, and milk

c. One (1) lunch for up to 27 adults for Saturday, as scheduled. 12:00 p.m. – 1:00 p.m. Food options should include the following items:

· Protein (2 options), veggies (2 options), a vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

· Drink options should include the following: coffee, soda, water, ice tea, lemonade or juice, milk

d. Two (2) coffee breaks for up to 27 adults. 1 on Saturday and 1 Sunday for up to 27 adults as scheduled 9:45 a.m. Drink options only to include the following items:

· Drink options should include the following: coffee, soda, water,

3. One (1) dinner on Saturday for up to 27 adults as scheduled. 6:00 p.m. – 7:00 p.m. Food options should include the following items:

· Protein (2 options), veggies (2 options), a vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

· Drink options should include the following: coffee, soda, water, ice tea, lemonade or juice, milk

2.3. Meeting Space: Contractor shall provide meeting rooms for one (1) General Session.

Strong Bonds Registration Table is required on Friday to accept registration from events participant from 4:00 p.m. – 7:00 p.m. It will include one (1) skirted/dressed table with two (2) chairs.

Conference/Training space and Dining Space shall be separate from each other.

Space listed above for 27 adults for General Sessions to include:

Auditorium – seating in place

Modern, clean, and carpeted.

Tables with chairs at each table for 27 people. The room shall contain water stations and/or pitchers filled with water, and glasses/cups for each room.

The following audio/visual equipment shall be provided: Projection screen; standing podium, speaker and amplifier capability, wireless microphone and receiver; sound system and projection capable of connecting to a laptop computer. AV and HDMI connection will be needed.

Required Friday through Sunday 12:00 noon

Schedule:

Staff will arrive before 1:00 p.m. on Friday

Friday Session 7:00-9:00 pm Saturday Sessions: 8:00 am-9:00 pm Sunday Sessions: 8:00am -12:00 noon

3. Additional Requirements.

3.1 The Government will notify the training site if, and as soon as it is known, not all rooms reserved will be needed. In that event, the contractor shall make reasonable efforts to rent those rooms to other guests. If the contractor is able to rent those rooms to other guests, the Government shall not be charged for those rooms.

3.2. Parking shall be provided and/or validated to/for all participant and Government personnel free of charge.

3.3. The contractor shall provide an on-site contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer or his/her designated representative prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

3.4. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language. Manager’s and alternate(s)’ names, phone number, and email addresses shall be provided to the Government upon award, but no later than 1 week prior to the event.

3.5. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the Government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished before noon the next workday without degradation to normal scheduled services.

3.6. FAR clause 52.212-4 paragraph (a), Inspection and Acceptance, will be applicable in the event of contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.7. Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting.

The contract and/or task order will not be considered complete until report is entered and proof of completion is provided to the contracting office.

3.8. Hotel shall provide team building activities options available for 27 singles on Saturday afternoon to be decided upon by Strong Bonds Event Staff to be included in contract.

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