Sources_Sought_Notice_-_NGIC_Security_Maintenance_and_Support_Service.pdf

National Ground Intelligence Center (NGIC) Sources Sought Notice

NGIC Security Maintenance and Support Services (SMSS)

1.0 Description & Purpose

1.1 The National Ground Intelligence Center (NGIC) is seeking information from any qualified vendor who can perform the services found in the attached draft Performance Work Statement (PWS) for Security Maintenance and Support Services (SMSS) and specified equipment maintenance. NGIC is issuing this sources sought synopsis as a means for conducting market research to identify parties having an interest in and the resources to support this requirement. The intention is to procure these services on a competitive basis.

1.2 THIS IS A SOURCES SOUGHT NOTICE ONLY. This sources sought notice is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, NGIC at this time is not seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this notice – all costs associated with this notice will be solely at the interested party’s expense. Not responding to this notice does not preclude participation in any future RFP, if issued.

1.2 Contractor personnel must be eligible for a DoD TS security clearance based on a Special Background Investigation and be eligible for access to SCI at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.3 Based on the responses to this sources sought notice, this requirement may be set aside for small business (in full or in part) or procured through full and open competition. All small business categories will be considered. Telephone inquiries will not be accepted, and no feedback or evaluations will be provided to companies regarding their submissions.

1.4 Place of Performance is the National Ground Intelligence Center in Charlottesville, Virginia.

2.0 Background

2.1 The National Ground Intelligence Center (NGIC) is conducting market research for a potential requirement. NGIC is seeking information on potential sources who are capable of providing support services in specific levels/categories of maintenance and repair at all NGIC facilities in direct support of NGIC operations as defined in the attached draft PWS.

3.0 Required Capabilities

The government requires support as detailed in the attached draft PWS.

3.1 This effort would require a contractor to perform Level-I Preventive Maintenance on systems shown in Attachment 1, “List of Equipment to be Maintained” within the draft PWS to keep systems operational and minimize the need for NGIC to incur Level II Service Order or Level III High Dollar Value type maintenance.

3.2 This effort would require a contractor to act upon Level II Service Order and Level III High Dollar Value type maintenance when the Contracting Officer Representative (COR) provides written approval to proceed on such type maintenance.

3.3 This effort would require a contractor to provide non-key and key personnel to include: Lenel OnGuard Systems Engineer, Security Systems Administrator and Security Specialist as provided in the attached draft PWS.

3.4 This effort would require a contractor to provide and maintain service records to provide Government personnel access to reliable data for workload estimates and budget preparations.

4.0 Requested Information

Responses must contain UNCLASSIFIED information only and be marked “UNCLASSIFIED” at least on the first page of the response. No classified information may be included anywhere in the response.

Neither proprietary or classified concepts, nor classified information should be included in the submittal.

Input on the information contained in the responses may be solicited by NGIC from non-Government consultants / experts who are bound by appropriate non-disclosure agreements.

4.1 Administrative – If your organization has the potential capacity to perform these contract services, pleas provide the following information:

4.1.1. Name, mailing address, phone number, fax number, company website, and e-mail of designated point(s) of contact.

4.1.2. DUNS # and Cage Code.

4.1.3. Business Type: based upon North American Industry Classification System (NAICS) code 561621 Security System Services is applicable to this information requested.

4.1.4 Business size and ownership, and any further small business set-aside categories.

5.0 Responses

Interested parties are directed to respond to this sources sought notice with a tailored capability statement addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capacity. If significant teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. Response to this sources sought notice shall not exceed 10 pages. At a minimum, the response must address the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this draft PWS for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

5.1 Responses are due no later than COB 04 November 2019. Responses shall be submitted via e-mail to the contract specialist and contracting officer at sharon.l.zimmerman8.civ@mail.mil and Rebecca.b.beaudry.civ@mail.mil.

5.2 Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

5.3 Interested small business potential offerors are encouraged to respond to this notice. Responses must directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform each of the tasks described in the Draft PWS at a sufficient level of detail to allow definitive evaluation; and evidence that the respondent can satisfy the minimum requirements listed in the Draft PWS while in compliance with FAR 52.219- 14 Limitations on Subcontracting. 13 C.F.R. 125.6 contains the prime contractor performance requirements under these limitations on subcontracting rule. Failure to definitively address each of these factors may result in a finding that the respondent lacks the capability to perform the work.

5.4 Responses to this announcement will not be returned, and there will not be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation, and the Contracting Officer or NGIC requiring office may contact one or more respondents for clarifications to enhance the Government's understanding. This announcement is Government market research, and may result in revisions to both the requirements and the acquisition strategy based on industry responses. It is the responsibility of potential offerors to monitor the Federal Business Opportunities (https://www.fbo.gov/) website for the release of any solicitation.

6.0 Questions - Questions regarding this sources sought notice should be submitted in writing by e-mail to sharon.l.zimmerman8.civ@mail.mil AND Rebecca.b.beaudry.civ@mail.mil.

7.0 Summary

This sources sought notice is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s draft Performance Work Statement (PWS). The information provided in this sources sought notice is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the sources sought notice requirements discussed, and release of this sources sought notice should not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.