Draft RFP QA FINAL.xlsx
XLSX spreadsheet 39 KB Posted
- Attached to
- INSCOM G4 Global Intelligence Logisitcs and Engineering Support (GILE) Federal contract opportunity
- Solicitation number
- W50NH924R0005
About this file
This document is a draft Request for Proposals (RFP) for the INSCOM G4 Global Intelligence Logistics and Engineering Support (GILE) contract. The purpose is to provide multi-disciplined engineering, facilities, maintenance, logistics, and sustainment support to U.S. Army INSCOM Headquarters, Major Subordinate Commands, Army Intelligence, Joint Forces, Combatant Commands, and the Intelligence Community.
The RFP outlines requirements for contractor personnel to provide services at CONUS and OCONUS locations. Key details include a 120-day transition period, allowable travel, facility requirements, security clearances, and key personnel positions. The government is seeking a contractor to take over an existing lease and provide warehouse support. Pricing is requested on a CPFF basis, with the contractor able to deviate the labor mix. The government will evaluate past performance on managing similar contracts with 250+ cleared personnel providing field and sustainment maintenance. Proposals are due by a date to be determined.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Warehouse Questions.xlsx | XLSX spreadsheet | |
| W50NH924R0005.pdf | ||
| TEM meeting questions and answers.xlsx | XLSX spreadsheet | |
| Attachment 0002 GILE GFPM Format.xlsx | XLSX spreadsheet | |
| W50NH924R0005.pdf | ||
| Attachment 0004 Past Performance Questionnaire (PPQ).pdf | ||
| Attachment 0005 - Past Performance Matrix.xlsx | XLSX spreadsheet | |
| Attachment 0008 Government Furnished Property (GFP).xlsx | XLSX spreadsheet | |
| Attachment 0006 SBP-Workbook.xlsx | XLSX spreadsheet | |
| Attachment 0007 SBP-WorkbookInstructions.docx | DOCX document | |
| Attachment 0001 Draft DD254 and Addendum.pdf | ||
| Attachment 0002 GILE GFPM Format.xlsx | XLSX spreadsheet | |
| Attachment 0003 Contract Data Requirements List (CDRLs).pdf | ||
| Attachment 0009 GILE Density List.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| NUMBER | PWS SECTION | PG #, PARAGRAPH | QUESTION | ANSWER |
| 1 | Under what contract number is the GILE work currently performed | Contract W911W414D0003 Task Order W911W419F0004 | ||
| 2 | PWS, Section 1.6.11.7 | Page 126 | This section states “The contractor shall take over the existing lease for the Alban warehouse and MI Systems Maintenance Facility, which is located within 45 miles from HQ INSCOM.” Will the Government provide cost, occupancy, and operation information for the existing lease, so all Offerors are submitting their pricing based on the same information? | The Government has updated the PWS section 1.6.11.7 and reads: Warehouse: The contractor shall provide facilities within 45 miles or less from HQ INSCOM which are capable of warehouse support to the logistical function of this contract. |
1.6.11.7.1 The warehouse facilities shall meet the following requirements: a. Facility shall be capable of storing material, shipping, receiving, packaging, staging, and admin space for on-site support. b. The open storage shall be 12,000 square feet with a minimum ceiling height of no less than 32 linear feet. c. Shall have a commercial dock size 4 feet from ground, with a door of at least 10 feet tall and 8-feetwide with enough clearance to allow for loading and unloading of 53-foot tractor trailers. d. The docking plate shall be 7 feet wide, a hardstand 1,800 square feet, and a scale to handle at least 10,000 pounds." See updated section PWS 1.6.31.2 which reads: "1.6.31.2 Phase-In Requirements: 1. The contractor shall include in its transition-in plan and perform, at a minimum, the following activities during the phase-in period: Maintain operational warehouse and transition in all GFP IAW Attachment 0008." See updated Section L.2.5 Facility Lease: "The Offeror shall submit a current lease, deed, or lease offer contingent upon contract award of a facility located within 45 miles or less of HQ INSCOM (IAW PWS 1.6.11.7) that can meet the requirements identified in PWS 1.6.11.7. Attachment (Facility Diagram) is given as an example to demonstrate a facility meeting mission needs to assist offerors in their proposal development. This information will not be evaluated as part of the source selection decision, but failure to submit the documentation may result in rejection IAW M.2."
| 3 | PWS, Technical Exhibit 3 | Page 191 | Will the Government consider alternative education and experience requirements, as seen in the Deputy Program Manager (DPM) and Site Leads LCATs? This will afford the Offerors more flexibility when proposing a PM that may have extensive experience but lacks the higher-level degree. | The education, experience, and requirements for LCATs will remain as is in the PWS, from "related field from an accredited university/college" for all LCATs. |
| 4 | PWS, Technical Exhibit 3 | Page 193 | The Required Education/Certifications for the Site Leads states that a “Major Certification” is required. Will the Government please list which certifications will be acceptable to ensure all Offerors are providing candidates based on the same criteria? | PMP or equivalent. |
| 5 | N/A | N/A | Please advise if this contract will have any SCA wage determinations for the CONUS positions. If so, please provide the wage determinations by location. | Yes, the appropriate SCA Wage Determination's will be identified and incorporated into the solicitation |
| 6 | RFP; L.2.4 - Organizational Conflict of Interest | L.2.4.3; 309 | Can the Government advise what volume should include the Offeror’s affirmative statement that the Offeror does not have an OCI as it applies to the solicitation? | Volume 1 |
| 7 | RFP, L.3 | L.3.1; 309 | The Government states, “Provide a scanned image of a signed copy of the SF 1449 cover page, a copy of all completed fill-ins required by the solicitation, and (if applicable) a signed copy of all Amendments to the solicitation” Can the Government confirm the Offeror can electronically sign these documents and provide them in an appendix to Volume 1 – Administrative Volume | Yes concur |
| 8 | RFP L.2.2 | N/A; 309 | Can the Government confirm the Administrative Volume contents are defined to include the items listed in L.3? | Correct Admin Volume |
| 9 | RFP, L.5 | L.5.3.5; 313 | Can the subject heading including the past performance questionnaire include the solicitation number for the Government’s facility and convenience? | Yes, this will be added in the RFP |
| 10 | PWS, 1.6.9 Security Requirements | 1.6.9 and 1.6.9.4; 121 and 122 | The Government states in PWS 1.6.9 that the contractor shall “have a Final TS Facility Clearance (FCL)…” However, PWS 1.6.9.4 states, “Contractor performance requires a TS/SCI FCL…” Can the Government whether a TS or TS/SCI FCL is required? | In section 1.6.9 change Final TS Facility Clearance (FCL) to "Final TS/SCI Facility Clearance (FCL)" |
| 11 | PWS, Phase-In Processing | 1.6.31.1.1; 134 | The Government states, “The contractor shall fill all key positions within 30 days of the Base Period of Performance/Approved Award Date, with the exception of the Site Leads.” Can the Government confirm that the contract awardee therefore only needs to fill the PM and DPM position within 30 days and the rest of the personnel to include Site Leads need to be filled in the 120-day transition period? | Confirm, the contract awardee must fill the PM and DPM position within 30 days and the rest of the personnel to include Site Leads needs to be filled in the 120 day transition period, as written in PWS. |
| 12 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | 1.6.19.3; 128 | Can the Government confirm the TESA status is based on position and not on security clearance? | TESA status is IAW Army Europe and Africa (AEA) Reg 715-9 dtd 6 Apr 22 and PWS. |
| 13 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | 1.6.19.3; 128 | When will the determination of TESA status be made for positions listed in the contract? | Upon contract award. Approval timeline dictated by AEA process flow. |
| 14 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | N/A | Can the Government confirm for personnel in Bulgaria, if our employees can receive freedom of movement, for the duration of the contract/assignment, with the applicable credentials (i.e. CAC card and LOA), or is an in-country sponsorship of visa required? | Currently the Government does not have an OPORD for work in Bulgaria. |
| 15 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | N/A | Can the Government confirm for personnel in Colombia, if our employees can receive freedom of movement, for the duration of the contract/assignment, with the applicable credentials (i.e. CAC card and LOA), or is an in-country sponsorship of visa required? | Currently the Government does not have an OPORD for work in Columbia. |
| 16 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | N/A | Does the government have a list of countries covered by SOFA or bilateral agreements and if so, can they share this list with the Offerors? | Due to OPSEC issues, the Government is unable to share this information. |
| 17 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | 1.6.19.3; 128 | Can the Government confirm if any of the 43 positions in Germany and/or the 12 positions in Italy are not expected to receive TESA status? | Government expect all GILE billets requiring TESA to have TESAs IAW Army Europe and Africa (AEA) Reg 715-9 dtd 6 Apr 22. |
| 18 | PWS, 1.6.19 Letters of Authorization (LOA) for OCONUS Travel | L.6.19.2; 128 | Can the Government confirm whether SOFA status is attainable for personnel in the United Kingdom? | This is not applicable at this time. |
| 19 | PWS General Question | N/A | “Industry standards” are cited four times in the PWS. a. Will the Government provide the specific industry standard(s) being alluded to? b. If the answer to “a” is no, how will compliance with these requirements be evaluated? | a. American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) |
Air Conditioning, Heating, and Refrigeration Institute (AHRI) Air Conditioning Contractors of America (ACCA) Resource Conservation and Recovery Act (RCRA) Waste Management Standards National Wase and Recycling Association DLA Hazardous Waste Disposal
| 20 | PWS 5.2.2.1.24 Maintenance | 158 | Will the government be providing workload data for field and sustainment equipment list? (e.g., NIIN, NSN, Model #, etc.) | No. |
| 21 | PWS 5.2.2.1.24 Maintenance | 158 | Will the Government be providing density list per location site? | Yes. This information is provided in Attachments 0008 and 0009. |
| 22 | PWS 5.2.2.1.24 Maintenance | 158 | Will the government have a maintenance facility at each site for field and sustainment support? | Yes - size and structure will vary depending on equipment support. |
| 23 | PWS 5.2.2.1.24 Maintenance | 158 | Is there a calibration shop at each site or will equipment have to be transported to other locations for calibration? Does the government have data for turnaround time? | TMDE support will not be available at each site. TMDE support requirements will be performed IAW AR750-43. |
| 24 | PWS 5.2.2.1.24 Maintenance | 158 | Will the Government provide all required TMs and applicable Regulations to support the Mission? | All TMs and COTS manuals on hand will be transferred from the incumbent to the incoming contractor. Not all equipment has TMs or COTs manuals, therefore, the incoming contractor will have to develop those items. |
| 25 | PWS 5.2.2.1.33.2 Warehouse | 165 | Will the contractor have to manage a Maintenance Shop, Arms Room, Supply Warehouse / Shipping and Receiving, and Transportation Motor Pool at each site? The Government only references one warehouse at INSCOM HQs and the Distribution Center in the ROK. What about Europe, and CENTCOM AOR locations? | Maintenance Shop - yes |
Arms Room - no Supply Warehouse - yes Transportation Motor Pool - no
Europe, CENTCOM - See answer above
| 26 | L.2.2.2.4 | 308 | Can the Government please lower the minimum font size required for graphics, charts, tables, graphic captions, callout/focus boxes, headers/footers, and drawings to 8 pt. font? | No, the minimum font size will not be changed |
| 27 | L.2.2.2.4 | 308 | Can the Government please allow 11 inch by 17 inch for large scale graphics instead of 8.5 inch by 14 inch? | No, the page size limit will remain unchanged. |
| 28 | L.2.2.2.4 | 308 | Can the Government confirm large scale graphics on 8.5x14 count as one page? | Yes, the Government confirms that one page of graphics counts as one page towards the stated limits, however the Government cautions that large scale graphics must conform to the other requirements in the RTOP, and that graphics should not be utilized to circumvent the stated page limits. |
| 29 | L.2.2.2.3 | 308 | The Government specifies PDF documents should have scanners set to 200 dots per inch (DPI). Is this a minimum level or can documents be set to a higher resolution? | Yes, 200 dpi is the minimum. Offerors are cautioned that higher resolution documents generally are larger in file size and could cause issues with transmission or file size limits. The Government is not requesting higher resolution PDFs. |
| 30 | PWS 1.6.17.3 | 127 | Will the Government please confirm whether GSA's Federal Travel Regulations (FTR) and Department of State's Standardized Regulations are also applicable? | Travel costs will be considered allowable and reasonable pursuant to FAR 31.205-46 which does site the GSA FTR, DOD JTR, and DoS SR |
| 31 | PWS 1.6.18 | 127 | Solicitation states “When travel is required by the Government, the contractor shall submit travel approval requests to the COR or ACOR at least two weeks prior to travel.” However, PWS 1.4.1 (page 117) states “The contractor personnel providing services within the Continental United States (CONUS) may be subject to immediate deployment Outside the Continental United States (OCONUS) in support of operations.” Will the Government consider amending this requirement to account for Government requested deployments with less than 2 week notice? | Yes, expedited travel will be approved on sitiualtional basis. |
| 32 | 4.3.2 | 149 | Can the Government please confirm “delivered” in this context means item(s) in question have been physically delivered to final destination (site), IAW Technical Exhibit #1 PRS #8 (page 176). | Correct |
| 33 | 5.1.1.5.2 | 152 | Will the Government please confirm “suspense dates” within this context means suspense dates enumerated within this solicitation and resultant contract. | Please clarify the question. |
| 34 | Section A | 3 | Solicitation states “OFFERS SUBMITTED FOR LESS THAN THE TOTAL QUANTITIES OF ALL THE ITEMS IN THIS SOLICITATION WILL BE DEEMED NONRESPONSIVE.” However, L.5.4.4.8 provides a mechanism for labor mix deviation, if applicable. Will the Government please confirm “ITEMS” as stated in this section is not inclusive of labor? | In the statement, "OFFERS SUBMITTED FOR LESS THAN THE TOTAL QUANTITIES OF ALL THE ITEMS IN THIS SOLICITATION WILL BE DEEMED NONRESPONSIVE.", the Government requires that all services at all locations and in support of all end users are included in the offerors proposal. The offeror may deviate its labor mix but such deviations must not neglect any of the identified customers or services required in the PWS. |
| 35 | L.5.4.3.3.2.1 | 314 | It appears that the government floor rates are below the cost realism threshold for this proposal. Would the government consider updating the floor rates to be the same as the governments cost realism rates. | No. Cost realism is depended on offeror's unique proposed approach. As stated in L.5.4.3.3.2.2., if the prime offeror's proposed approach does not include any financial considerations for staff acquisition and retention, any direct labor rate proposed in excess of the floor rate will be considered realistic. |
| 36 | L.5.4.3.3.2.1 | 314 | The Government states, “The Government will perform an analysis to determine cost realism in consideration of the offeror’s unique proposed approach in non-cost/price factor volumes.” Can the Government clarify what non-cost/price factors it will consider to determine cost realism? | An example of non-cost/price factors that would be considered for cost realism are offering above average wages to attract and retain personnel for staffing plan. |
| 37 | L.5.4.3.3.2.2 | 315 | Can the government please confirm that rates without financial consideration for staff acquisition and retention that are also proposed at the floor rates will not be considered realistic? | No. L.5.4.3.3.2.2. will be updated to state, "if the prime offeror's proposed approach does not include any financial considerations for staff acquisition and retention in non-cost/price volumes, any direct labor rate proposed at or in excess of the floor rate will be considered realistic. |
| 38 | L.5.1.1.2.3 | 151 | Will the Government please provide additional detail around current state of functionality, workflows, and logistics related to the G4 portal? | No |
| 39 | 4.3.2 | 149 | Can the Government please clarify what will qualify as “IT related purchases”? | Only mission systems related IT is authorized on GILE. All other IT is purchased via CIO/G-6 processes. |
| 40 | L.5.3.2 | 311 | Given the specific requirements to meet relevancy on past performance, it is very limiting to offerors with the exception of the incumbent. Would the Government consider modifying the requirements to “Managing a contract with 250 or more cleared CMEs in secured environments performing field level maintenance and sustainment level maintenance of systems at CONUS and OCONUS locations (at locations in EUCOM, INDOPACOM and/or CENTCOM).” This change will permit submissions of substantial and relevant past performance that would have otherwise not been permissible but pertinent examples of past performance in reference to the opportunity. | No, we are looking for TS/SCI not just cleared. |
| 41 | 4.3.2 | 149 | Can the Government please provide clarity around current state as it relates to interoperability between CHESS and the G4 portal? | There is no interoperability |
| 42 | L.5.3 | 310 | Will the Government please consider allowing classified past performance submissions? Since Section L requires the Offeror to discuss our capability to hire cleared staff, this submission would permit for saliant and relevant past performances to be submitted for consideration regarding this requirement. | For past performance submissions, the Government is looking for capability. Classified contracts would not be permitted due to potential spillage risk. |
| 43 | PWS 1.6.6 | 119 | PWS section 1.6.6 states "The required minimum tour of duty for all contractor personnel assigned to OCONUS locations (except contingency operating locations) under this contract shall be 36 months." Will the Government please clarify if these positions are eligible to be accompanied by the employee's dependents? If these positions are eligible to be accompanied by the employee's dependents, will the Government please confirm these non-labor costs can be billed as ODCs? | Eligibility will be determined by current country status. Yes, relocation costs for the employee and immediate family may be billed as ODC's. |
| 44 | L.5.4.4.2.3 | 316 | Section L.5.4.4.2.3 states, “If proposals incorporate “incumbent capture” in the non-cost/price Factor Volumes, the offeror shall submit mapping information which substantiates how their labor costs are accounted for and incorporated into the offeror’s proposal as part of their Cost/Price Factor proposal. Proposals that cite “incumbent capture” may be subject to a realism adjustment if the proposed direct labor is not reflective of the wages currently paid to the incumbent personnel.” Based on this language, will the government therefore provide the current wage and compensation information if the Offeror incorporates “incumbent capture” to ensure fair competition. Otherwise, the only Offeror with this information that can ensure that the direct labor is reflective of the current wages would be the incumbent. | The Government will not provide wage data and compensation for incumbent employees. Each offeror which makes the claim of capturing incumbents responsible doing its due diligence to determine the appropriate wages to support its claim to capture incumbent personnel. |
| 45 | M.4.4.2 | 325 | Section M.4.4.2 states "The Total Proposed Price is calculated as follows: i. Base Period Subtotal, (Includes 120 Day Transition Period) …” Will the Government please confirm the costs associated with the 120 day Transition Period are part of the Program Management Office (PMO) FFP CLIN? | The Monthly PMO rate will be paid at the proposed rate during the transition period. All LCATs not included in the PMO that support specific customers will be billed against the CPFF Base Period Labor CLIN as they transition into supporting contract requirements. |
| 46 | M.4.4.2 | 325 | Section M.4.4.2 states, "The Total Proposed Price shall be identified within the "Totals & USG MPC" tab of Attachment 0002 - GFPM of the Offeror's proposal"; however, that tab does not exist in Attachment 0002. Will the Government please confirm the correct tab name in Attachment 0002 should be "TEP Summary"? | The Government will correct the section M language to refer to the correct GFPM tab |
| 47 | M.4.4.2 & TEP Summary Tab | 325 & TEP Evaluated Price Calculation | Section M.4.4.2 states "The Total Proposed Price is calculated as follows: i. Base Period Subtotal, (Includes 120 Day Transition Period), PLUS ii. Option Period 1 Subtotal, PLUS iii. Option Period 2 Subtotal, PLUS iv. Option Period 3 Subtotal, PLUS v. Option Period 4 Subtotal, PLUS vi. Option to Extend Services FAR 52.217-8" In Attachment 0002 GILE GFPM Format, "TEP Summary" Tab, the formula for Total Evaluated Price includes a line for "Surge (20%)" Will the Government please confirm the Surge amount on the TEP Summary tab is not included in the Total Proposed Price? | No, Surge wil lbe included in the total evaluated price. The Government will update section M language to reflect the inclusion of Surge |
| 48 | Base Period Data Entry Tab | Cells C26, D26, C47, D47 | Cells C26, D26, C47, and D47 on the "Base Period Data Entry" tab contain prepopulated data. Will the Government please confirm that this was included in error? | Yes, the Government will ensure this prepopulated data is removed. |
| 49 | L.5.4.1.1 & L.5.4.5 | 313 & 318 | L.5.4.1.1 indicates the Offeror Format Pricing Model (OFPM) is required while section L.5.4.5 indicates the OFPM is optional. Can the government clarify if the OFPM is optional? | Yes the OFPM is optional |
| 50 | L.5.4.3.6 | 315 | The MBR limits of 5% CONUS and 10% OCONUS are to be applied to the contractors proposed rates to limit the maximum rate allowable. The GFPM also requires the contractor to price by LCAT Group and Zone. The variety of labor categories in each LCAT group has the potential to have significant variation in direct rates and limiting this to 5% or 10% via the MBR places the pricing in a restricted position. If pricing were by LCAT, these limits would be reasonable. However, given technicians in different fields are paid significantly different rates even with the same years of experience, the 5% wage difference limit is arbitrary. Can the Government eliminate this requirement to allow for flexibility in the variation of pricing and rates. | No, the Government will not remove the Maximum Billing Rate requirements. Section H provisions related to MBR compliance state any costs billed under a Labor Tier and Zone will be compiled and will be compliant with MBR based on the average rate billed. Therefore, disparity in the actual wages paid to the various LCATs within a tier will offset provided that the proposed rates and resulting MBRs were reasonably and realistically estimated. |
| 51 | L.5.4.3.6 | 315 | The MBR has the practical effect of keeping CONUS rate in a 5% pay band and OCONUS rates in an 10% pay band for each LCAT Group. Rather than keeping the cost down for higher scale wages, it could have the effect that lower scale wage rates are inflated to cover the higher costs of higher scale wage earners. Contractors will need to inflate the pay of typically lower paid LCATs to compensate for the higher paid LCATs. The tight MBR limits the contractor's ability to provide low, accurate, and efficient costs with the need to cover a high pay LCAT is a specific LCAT Group and Zone. Therefore, will the Government remove the MBR for these reasons? | No, the Government will not remove the Maximum Billing Rate requirements. Section H provisions related to MBR compliance state any costs billed under a Labor Tier and Zone will be compiled and will be compliant with MBR based on the average rate billed. Therefore, disparity in the actual wages paid to the various LCATs within a tier will offset provided that the proposed rates and resulting MBRs were reasonably and realistically estimated. |
| 52 | 1.6.10.5.3 | 124 | Would the government clarify the intended locations for the CONUS Site Leads or indicate whether CONUS position is to be recommended by offerors staffing solution? | CONUS Site Leads will be located at Ft. Eisenhower and Ft. Belvoir or Ft. Meade |
| 53 | Table 2 – CONUS/OCONUS Support Locations | 120-121 | Can the Government provide specific countries for the OCONUS Support Location in Africa? | Due to OPSEC issues, the Government is unable to share this information. |
| 54 | 5.1.1.2.3 | 151 | Can the government clarify the Partner or Private API access will be open for the offeror to satisfy the requirement stated below? “The G-4 Portal shall maximize the employment of Government owned readiness reporting applications and logistics information systems and ingest data from the relevant databases rather than requiring manual input to replicate the information.” | Will delete 5.1.1.2.3 and portion of first sentence in 5.1.1.2 before RFP. |
| 55 | L.5.4.3.3.1 | 314 | The government has stated that costs such as “Housing Allowances and Cost of Living” shall be accounted for in Direct Labor costs. Given the diverse geographic locations across each OCONUS set of categories, would the government please move LQA/HOLA, COLA, and other Life Support costs to ODCs where they can be paid for on a cost reimbursable basis based on location? | No, the Government is considering any Housing or Cost of Living costs as part of personnel compensation and offeror's are expected to include these costs when pricing these labor rates comeptitively. |
| 56 | L.5.4.3.3.1 | 314 | The government has stated that costs such as “Housing Allowances and Cost of Living” shall be accounted for in Direct Labor costs. Historically, the government has requested bidders price Housing/COLA as part of ODCs (as these are not Fringe bearing costs). Would the government please remove the requirement for pricing Housing/COLA in Direct Labor and include these costs as part of the ODC plug numbers? | No, the Government is considering any Housing or Cost of Living costs as part of personnel compensation and offeror's are expected to include these costs when pricing these labor rates comeptitively. |
| 57 | L.5.4.3.3.1 | 314 | The government has stated that costs such as “Housing Allowances and Cost of Living” shall be accounted for in Direct Labor costs and has identified these costs as “incentives”. Since these costs are necessary for performance at some locations they would not be considered “incentives”. Therefore, would the government account for these costs in the ODC plug numbers where they can be properly aligned for execution of the contract? | No, the Government is considering any Housing or Cost of Living costs as part of personnel compensation and offeror's are expected to include these costs when pricing these labor rates comeptitively. |
| 58 | L.5.3.5 | L.5.3.5, Att. 0004, 0005 | Att. 0005 is identified as the Past Performance Questionnaire; however, Att. 0005 is the Past Performance Matrix; while Att. 0004 is the referenced Past Performance Questionnaire to be sent to the CO POC. Please update the requirement in L.5.3.5 to identify Att. 0005 as the Past Performance Matrix and Att. 0004 as the Past Performance Questionnaire. | This will be corrected prior to RFP. |
| 59 | PWS 1.6.10.3 | 1.6.10.3. "If/when, project tasking is submitted to the contractor, the PMP will be updated within 15 calendar days of each new project tasking. The update shall specify estimated project start and stop dates, a risk mitigation and expenditure plan aligned to key milestones within the project and include any anticipated other direct costs (ODCs). The update shall highlight any interdependencies within the tasks and/or the project(s) schedules. Upon acceptance and approval by the COR and KO, the contractor shall meet the cost, schedule and forecasted delivery date(s) of all deliverables by taking all reasonable measures to fulfill the requirement." Request the Government clarify whether paragraph 1.6.10.3 is referring to the Program Management Plan or individual Project Management Plans associated with each new project task. | Yes, IAW Program Management Plan. | |
| 60 | PWS 1.6.31.1.1 | The PWS states, "The transition period shall include an administrative start-up period." Request the Government clarify whether the "administrative start-up period" is part of the 120-day transition period or precedes the 120-day transition period. | Yes, the administrative start up period is a part of the 120-day transition period. | |
| 61 | PWS | 1.6.10.5.1 | The PWS states, "Key Contractor Personnel: The contractor shall identify and provide resumes of all proposed key positions as identified in the table below" (paragraph 1.6.10.5.3). Recommend the Government require bidders to submit full resumes for all Key Positions identified in paragraph 1.6.10.5.3 as part of Volume 3 - Staffing Plan Factor. | There is no requirement to provide resumes for key positions identified in Volume 3. |
| 62 | A2 GFPM | A2 GFPM | In lieu of an hourly fee by LCAT, would the government consider a standard CPFF LOE type contract subject to the FAR 52.216-8 Fixed Fee clause? | No |
| 63 | A2 GFPM | A2 GFPM | If the Government does not want "blending" but still wants one rate to cover multiple skillsets in multiple locations with varying uplifts, will the Government commit to a minimum LOE so the bidders can estimate the impacts by location by FTE? | The Government will not commit to a minimum LOE. The Labor Mix provided in the GFPM on the Labor Mix tab is the Government's best estimate on the labor required to support the GILE mission. Offeror's may deviate from this labor mix subject to the requirements described in section L of the solcitation. |
| 64 | A2 GFPM | A2 GFPM | The Government is unclear in identifying the "billable man-year" by LCAT and location, providing generic conflicting data in the RFP (1.6.7 Tables 1 & 2) and "allowing" each bidder to propose a "different" man-year, reference A2-Labor Mix tab. Reference PIC/Table of Locations with conflicting data in columns D–H. Request the Government define the required man-year by LCAT by location to ensure balanced pricing and evaluation amongst bidders. | Offerors will be evaluated based on the quantity of hours, not necessarily the quantity of FTEs |
| 65 | A2 GFPM | A2 GFPM | A2-ODC Tab, Cells C2–C6, please extend the % to the 2nd decimal (0.00%) | Yes |
| 66 | A2 GFPM | A2 GFPM | The Government requires the supporting details of the application and development of a bidder's indirect rates (A2-xxxxx Wrap Rate Calc tabs). If this information is the "DCAA/MA" information, it will not match the "single load factor" being applied in the cost/price tabs (A2-xxxx Data Entry tabs), as the rates do not include a factoring for ODCs into the labor rate(s). Recommend the Government consider adding in a factor on the Wrap Rate tab (A2-xxxxx Wrap Rate Calc tabs) to allow for the illustration of Labor to ODCs and the applied loads for each bidder. | The single load factor for Labor cost calculation (Wrap Rate) is exclusive to labor, whereas the Burden Rate for ODCs is separate and apart from the Labor Wrap Rate. The labor wrap rate shall be entered on each contract period's Data Entry tab and development calculations shown on the Wrap Rate Calc tabs. The ODC burden rates for each period shall be entered on the ODCs tab. Therefore, the DCAA and DCMA should match the rates entered in the GFPM. If the offeror cannot articulate nuances in its accounting system within the GFPM, the offeror may explain discrepancies in its proposal narrative and/or submit a OFPM. |
| 67 | M | M.1.1.2 | The Government did not describe the method for performing its best value evaluation. Recommend the Government use a best value adjectival rating with combined Technical/Risk rating method to perform the evaluation IAW PGI 215.300 and policy tab for Principal Director, Defense Pricing, Contracting, and Acquisition Policy memorandum dated August 20, 2022, entitled "Department of Defense Source Selection Procedures." https://www.acq.osd.mil/dpap/policy/policyvault/USA000740-22-DPC.pdf | The methodology does not need to be detailed in the RFP. |
| 68 | PWS | 1.6.24, pgs. 129–130 | The fifth sentence states, "The Government may also require site-specific duty related training for the Contractor, which will be at no cost to the Government," but sentence six in this paragraph states, "All such training will be coordinated with the COR/ACOR and approved by the KO and charged via ODCs." Request the Government clarify that site-specific duty related training for the Contractor is reimbursable. | Change 4th sentence in section 1.6.24 from "The Government may offer specific duty related training opportunities to the contractor at no cost to the Government." to "The Government may offer specific duty related training opportunities to the contractor." Also change last sentence from "INSCOM contractors require the following additional training:" to INSCOM contractors require the following additional training at no cost to the contractor:" |
| 69 | PWS/LCAT | 5.2.2.1.14 and 5.2.2.1.28.1 | There are no Labor Categories within the PWS or Technical Exhibit 3 that align to having software language skill sets such as Java, Groovy, and JScript, which may lead to misalignment of skillsets and expectations. Additionally, there is no Labor Category within the PWS or Technical Exhibit 3 for Military Intelligence Mission Systems to provide Systems Engineering Support. Request the Government consider adding labor categories that address the specific skill sets needed to perform these PWS tasks. | Request will be considered |
| 70 | L | L.5.1.1.a | This latest PWS saw a re-numbering of subtasks, leading to changes in the numbering sequence associated with both R2MR and Maintenance sections. The Maintenance section, which was previously numbered as 5.2.2.1.23, is now numbered 5.2.2.1.24. Paragraph a. of L.5.1.1 notes PWS section 5.2.2.1.23, which is now assigned to the R2MR Program, as an input to support the offeror’s response to sustaining facility equipment. Can the Government clarify which subfactor, 5.2.2.1.23 (The R2MR Program) or 5.2.2.1.24 (Maintenance) should be referenced in Paragraph a. of L.5.1.1? Recommend changing the reference in paragraph a. from 5.2.2.1.23 to 5.2.2.1.24. | Will correct after verifying with IPT |
| 71 | L/M | L.5.2.1, M.4.2.1 | In Technical Exhibit 3, the Government does not provide requirements for the Facility Engineer, Senior position identified in the Staffing Factor evaluation criteria. Recommend using the duty description from the GILE PWS Technical Exhibit 4 from May 2023 (Position Description for Senior Facility Engineer). Duty description attached. | Senior Facilities Engineer LCAT will be incorporated into PWS prior to RFP. |
| 72 | L | L.5.4.3.3.1 | The PWS states, "Proposed labor rates shall include all reportable wages, including any security clearance premiums, shift premiums, extended work hours, bonuses/incentive compensation, and any non-discretionary incentives that the Offeror determines is necessary and complies with FAR 31.205-6. Costs such as Post Hardship Differential, Hazardous Duty, or other incentives for OCONUS labor (Hazard/Danger Pay, Housing Allowances, Cost of Living Adjustments, etc.) shall be accounted for in Direct Labor costs. These efforts shall not be billed as Other Direct Costs during contract execution." Recommend the reference to "extended work hours" be removed because it appears to be in direct conflict with PWS paragraph 1.6.5. | The Government will remove the reference to extended work hours from this RFP reference. |
| 73 | A2 GFPM | A2 GFPM | Will the Government consider changing the Contract Type from CPFF to T&M/LH/FPLOE? The Government's template does not permit cost reimbursement in accordance with a bidder's accounting system due to Capped DL, Capped Indirects, Capped Fee, No Variance for ODC factors, and blending of LCATs and Locations. As the Government intends to use the GFPM to establish a Maximum Billing Rate (MBR), if the groups and families are maintained, this may drive bidders to propose the Maximum Price to the Government instead of a "fair and reasonable" price to the Government or pose risk to the bidders to lose monies under a Cost Plus contract. Recommend a T&M contract with established pricing to satisfy Government cost/price requirements and allow bidders to propose realistic rates instead of the maximums. | There is no consideration to change the contract type from CPFF. |
| 74 | A2 GFPM | A2 GFPM | Will the Government consider changing the A2 Pricing Template to prohibit any changes to the number of FTEs and/or Hours/Billable Man-Years? Recommend prohibiting these changes as the Government has indicated; any bidder proposing less than the quantities of all items (FTE & Hours) will be deemed "NONRESPONSIVE" per PWS Section A page 3. | In the statement, "OFFERS SUBMITTED FOR LESS THAN THE TOTAL QUANTITIES OF ALL THE ITEMS IN THIS SOLICITATION WILL BE DEEMED NONRESPONSIVE.", the Government requires that all services at all locations and in support of all end users are included in the offerors proposal. The offeror may deviate its labor mix but such deviations must not neglect any of the identified customers or services required in the PWS. |
| 75 | Section F | Section F, pg. 272 | Section F identifies a PoP of 03 April 2026 to 02 April 2027 for CLIN 2001 and a PoP of 03 April 2027 to 02 April 2028 for CLIN 2002. Is 03 April 2026 to 02 April 2027 the intended PoP for CLIN 2002? | This will be corrected prior to RFP. |
| 76 | Section M | M.4.4.2, pg. 325 | The section M.4.4.2 includes an Option to Extend Services FAR 52.217-8. Recommend the Government include FAR Clause 52.217-8 in Section I for an Option to Extend Services for an additional period of up to six months. | Yes , this will be added prior to RFP. |
| 77 | Section G | G.10, pg. 290 | The Clause G.10 Payment Instructions – Multiple Customer Funds Special Payment Instructions states, "Task Order To Be Determined is a Time and Material contract with cost, no fee reimbursable Contract Line-Item Numbers (CLINs), other direct costs (ODCs), and Defense Base Act Insurance (DBA), to allow for reimbursement of all other allowable expenses." Please clarify. | This will be corected prior to RFP. |
| 78 | L | L.5.4.3.3.2.2 | L.5.4.3.3.2.2. "If an offeror’s proposed approach indicated in its proposal does not include any financial considerations for staff acquisition and retention, the any direct labor rate proposed in excess of the Floor Rate will be considered realistic." Please clarify that the Government intended to state "considered unrealistic." | The Government intended to state considered realistic. |
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