PWS REVISED VERSION FOR AMENDMENT 1.docx

Uniform Laundry & Dry Cleaning Services for Tobyhanna Army Depot

Performance Work Statement

Uniform Service Contract for Tobyhanna Army Depot

Table of Contents

1. INTRODUCTION.

1.1. Mission. Provide Full Life Cycle Support for all C5ISR Weapon Systems.

1.2. SCOPE.

1.2.1. The contractor shall provide all supervision, labor, equipment and material in performing all tasks outlined in this PWS in connection with providing and maintaining rental and laundering service for Standard and Flame Resistant (FR) Uniforms for the period of one year, with four option years, renewable at the discretion of the government.

2. APPLICABLE REFERENCES.

2.1. References.

2.1.1. National Fire Protection Association (NFPA) 2112: Standard on Flame-Resistant Clothing for Protection of Industrial Personnel against Short-Duration Thermal Exposures from Fire, 2018 edition unless otherwise noted.

2.2. Attachments.

2.2.1. Appendix K CONTRACTOR SAFETY STANDARDS FOR TYAD

3. REQUIREMENTS

3.1. GENERAL. This section describes the general requirements for this effort. The following sub-sections provide details of the various requirements for this effort.

3.1.1. Non-Personal Services. The services required hereunder are non-personal services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for individual contractor employees. The contractor, through their employees, shall perform the tasks prescribed herein. The contractor is accountable to the government for the actions of their employees.

3.1.2. Place of Performance. All pickup and delivery of the Uniform Services within the scope of this effort are located on-site at TYAD.

3.1.3. Hours of Operation. The Contractor is responsible for conducting business, between the hours of 0600 and 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. Contractor must request permission from the government to work outside the above normal operational hours a minimum of 72 hours in advance. Permissions is at the discretion of the government.

3.1.3.1. Recognized Holidays. The Contractor shall not be required to work on holidays.

3.1.4 Type of Contract: The government will award a Firm Fixed Price contract.

3.1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

3.1.6. Overtime. There is no overtime approved for this contract.

3.1.7. Contractor Identification. IAW Federal Acquisition Regulation 37.114(c), all Contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces shall provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, and the functional area of assignment and a recent color photograph of the employee. Contractor shall require their employees to wear the ID badges visibly when performing work at TYAD. Contractor personnel shall also ensure that all e-mails, documents or reports they produce are suitably marked as Contractor products and/or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate that the sender is a Contractor employee and include the Contractor's company name. The contractor shall provide their employees with and require the use Personal Protective Equipment (PPE) as required.

3.1.7.1 All on-site, contractor personnel shall clearly identify and represent themselves as contractor personnel as opposed to government personnel. Contract employees shall be required to practice high standards of personal hygiene and maintain a clean, neat appearance and dress appropriately. TYAD is committed to providing a work environment that is comfortable and inclusive for all employees, contractors and visitors. Clothing that government employees, other contractors and visitors may find offensive or that may make them uncomfortable is not permitted. This includes clothing with profane language statements or clothing that promotes causes that include, but are not limited to, politics, religion, sexuality, race, age, gender and ethnicity.

3.1.8. Management and Supervision of Contractor Personnel. The contractor shall provide all management, quality control, labor and supervision.

3.1.8.1. The contractor shall be responsible for obtaining all necessary licenses and permits and shall comply with any applicable safety and health requirements by Federal, State and Local laws, codes or ordinances in connection with performance of this contract without additional expense to the Government.

3.1.9. Government Furnished Items and Services. The Government will perform criminal history background checks for all contracted personnel prior to entering the installation. This is only done for the government benefit. This is not to replace the company required background checks.

3.1.9.1. The Government will provide access to facilities as needed to complete contract requirements.

3.1.10. Contractor Furnished Items and Services. The Contractor shall furnish all materials, equipment, labor and services required to perform work under this contract that are not listed under Section 3 of this PWS.

3.1.10.1. The Contractor shall furnish all materials necessary to meet the requirements under this PWS.

3.1.11. Commencement of Services. Commencement of services shall begin no later than 30 calendar days from the date of contract award. Commencement of services shall begin at 0600 AM EST. on the date of contract execution.

3.1.11.1. Prior to the commencement of services, the contractor shall meet with the COR at a time, date, and location agreed upon by the COR, and the contractor for coordinating the initiation of work and TYAD site familiarization.

3.1.12. Social Networking. Contract employees shall be prohibited from posting, tweeting or otherwise publishing data and information developed or obtained during day-to-day operations at TYAD to social networking sites such as but not limited to Facebook, Twitter, LinkedIn and Instagram.

3.1.13. Service Contract Labor Standards. FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards, provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts. Service Contract Labor Standards are applicable to this acquisition. Prevailing wage rates may be referenced at the following link: https://www.wdol.gov

3.1.14. Environmental. Protecting the environment is a priority at TYAD. In order to ensure that this is accomplished, policies and procedures are in place to cover spills, air quality, hazardous materials, and other environmental areas of concern. Contractors working at TYAD need to be familiar with and comply with the established policies and procedures. Contractors are directed to the Standard Specifications for Projects under the National Environmental Policy Act IAW 32 CFR 651 Proponent ELTY-ISR-E as referenced below. Specific questions, concerns, and clarifications are to be directed to the COR.

3.1.15. EM 385 and OSHA Rules and Regulations. Contractors must comply with all Department of Labor and OSHA Rules and Regulations, 29 Code of Federal Regulations (CFRs) 1910 (General Industries), and/or 1926 (Construction), and all applicable sections of the National Fire Protection Association (NFPA) Codes as well as.

3.2. PERFORMANCE. This section describes the performance requirements for this effort. The following sub-sections provide details of the various requirements for this this effort.

3.2.1. Standard Uniform.

3.2.1.1. Approximately 50 people requiring 11 sets of uniforms - One set equals one shirt and pants

3.2.1.2. Shirts - The standard uniform will be made of 100% cotton with button front, standard collar, with short or long sleeves.

3.2.1.3. Pants - The standard uniform will be made of 100% cotton with pockets, belt loops and zipper.

3.2.1.4. Each employee will be issued eleven (11) new sets of uniforms.

3.2.1.5. Five (5) sets being utilized, while five (5) sets are being laundered, and one (1) set being held in reserve.

3.2.1.6. Each employee will have a choice of short sleeve, or long sleeve, or a combination of both.

3.2.1.7. Name tags with the persons’ first name, or nickname will be placed over the right hand pocket of each shirt.

3.2.1.8. The standard 100% cotton uniforms shall be laundered in accordance with the uniforms manufacturer’s recommendations, using hypoallergenic detergent.

3.2.2. Totals.

3.2.2.1. Refer to Attachment 1 Bid Chart to enter pricing for laundering and servicing of standard uniforms – base year

3.2.2.2. First option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.2.3. Second option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.2.4. Third option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.2.5. Fourth option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.3. Arc Flash/Flame Resistant (FR) Uniform:

3.2.3.1. Approximately 50 people requiring 11 sets of uniforms. One set equals one shirt and pants.

3.2.3.2. The Arc Flash/Flame Resistant (FR) uniform will be rated for a Hazard Risk Category 2, and a minimum PPE rating of eight (8) Calories/cm2.

3.2.3.3. These uniforms are only available in long sleeve; therefore, there is no choice between short or long sleeve.

3.2.3.4. Names tags with the persons’ first name, or nickname, will be placed over the right hand pocket of each shirt.

3.2.3.5. Strict adherence to the manufacturer’s washing instructions on the fire resistant clothing is critical.

3.2.3.6. Important: Washing Fire Resistant (FR) clothing with other items, such as cotton undergarments, can cause fibers-which are also flammable to attach, significantly compromising the very fire-resistant properties of the clothing that our employees rely on for their safety.

3.2.4. Totals.

3.2.4.1. Refer to Attachment 1 Bid Chart to enter pricing for laundering and servicing of Arc Flash/Flame Resistant (FR) uniform – base year

3.2.4.2. First option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.4.3. Second option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.4.4. Third option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.4.5. Fourth option year, refer to Attachment 1 Bid Chart to enter pricing

3.2.5. Cleaning/Repair.

3.2.5.1. All uniforms will be clean and pressed to provide a professional appearance.

3.2.5.2. Any minor defects such as missing buttons, buttonholes, small tears or cuts, shall be repaired.

3.2.5.3. The contractor shall maintain a continuing inspection and repair program to ensure the prompt replacement of missing or broken fastening items, repair of snags, tears, seam defects, pocket liners, and other problems.

3.2.5.4. Repairs will be made in the most appropriate manner for that defect by mending, heat-patch or sewn-patch method, with the requirement that the repair must be neat in appearance, color-matched, and not uncomfortable to the wearer.

3.2.6. Replacements: *Historical data suggests an average of 10 total uniforms need to be replaced each year. This total of 10 uniforms can be standard, flame resistant, or a combination of both.

Please incorporate costs for these replacements into the firm, fixed price costs in the Bid Chart Attachment provided.

3.2.6.1. Uniforms identified as needing replacement due to tears or excessive wear & tear may be replaced with a new uniform. *Historical data suggests an average of 10 standard and 10 fire resistant uniforms will need to be replaced each year. Please incorporate these into the firm, fixed price costs.

3.2.6.2. At the discretion of the COR, numerous small patches, or patches in the knee or fly area of men’s garments or which have unsightly stains or grease marks, must be replaced by a garment of like size, design, and color, and of a quality considered comparable to the group in service with that employee.

3.2.7 Pick-up and Delivery:

3.2.7.1. Pick-up and deliveries will be made on a weekly basis.

3.2.7.2. Weekly pick-up and deliveries will be made Monday thru Friday, excluding Saturday, Sunday, and Holidays.

3.2.7.3. Pick-up and deliveries will be made at the following five (5) buildings: 15, 19, 24, 701, and 1C-Bay 5 (ASRS).

3.2.7.4. (1). Building 15 – POC: Larry Fugok, 615-7751, Alternate POC: Paul DePrimo, 615-7873.

(2). Building 19 – POC: Joseph Portonova, 615-6908 Alternate POC: Dan Williams, 615-6908 (3). Building 24 – POC: Mike McGlynn, 615-7317, Alternate POC: Barbara Perkins, 615-7317.

(4). Building 701 – POC: Dave Martzen, 615-6919. Alternate POC: Ed Bentler, 615-7315.

(5). Building 1C- Bay 5 – POC: Mike Fedorisin, 615-6777, Alternate POC: Terry Briggs, 615-7478.

3.2.7.5. The contractor will have a Service Ticket signed by the POC or the designated alternate POC in each building.

3.2.7.6. Each Service Ticket will include per employee, the number of clean uniforms dropped off and the number of dirty uniforms picked-up.

3.2.7.7. The signed copies will be forwarded to the COR.

3.2.7.8. If the POC or alternate POC is not available to sign the Service Ticket, the COR must be contacted for his signature.

3.2.8. Replacements: *Historical data suggests an average of 10 standard and 10 fire resistant uniforms will need to be replaced each year. Please incorporate these into the firm, fixed price costs.

3.2.8.1: *Historical data suggests an average of 10 standard and 10 fire resistant uniforms will need to be replaced each year. Please incorporate these into the firm, fixed price costs.

3.2.9. Miscellaneous:

3.2.9.1. The contractor shall furnish suitable printed forms (repair Ticket) at each delivery point for the purpose of communicating service needs, such as, alteration and repair request, addition or deletion of items, or other instructions.

3.2.9.2. When an employee accepts their new uniforms, they will sign a form stating they received eleven (11) sets of uniforms, and they are responsible for any missing particles of clothing at a time when all their uniforms are being turned in due to changing of contractors, job changes, loss of employment, retirement, etc.

3.2.9.3. For tracking purposes, the contractor will furnish and label each piece of clothing with the employee’s name and location.

3.2.9.4. When required to turn in their uniforms, the contractor shall provide a receipt stating the employee name, and the number of shirts, and number of pants being turned in.

3.2.9.5. The receipt shall also require a signature by either the employee, the POC, or ALT POC, of that building, verifying the count to be correct.

3.2.9.6. A copy of the receipt will then be forwarded to the COR.

3.2.9.7. The uniforms shall be maintained throughout the life of this contract in condition satisfactory to the government. The contractor shall adhere to the highest standards of cleanliness and sanitary practices.

3.2.9.8. The contractor shall have full responsibility for the costs of any damage or loss to their equipment. The contractor is also responsible for damages to any government property caused by the negligence of the contractor or their employees.

3.2.9.9. Invoice: Billing and payment will be processed on a monthly basis.

3.2.9.10. The COR for this contract is Dan Cornelius 570-615-9027

3.2.9.11. The COR and the contractor will coordinate the pickup/delivery schedule.

3.2.9.12. At no time will the contractor make a pick up/delivery without a prearranged Schedule.

4. PERFORMANCE STANDARDS see attached QASP.

5. SPECIAL REQUIREMENTS.

5.1. PROTECTION. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in the PWS and in effect at the work sites. The Contractor shall coordinate with the supporting Government security office for submission of required suitability investigations.

5.1.1. Non-Government-owned computing systems or devices. The Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government owned computing systems or devices to Government networks without the COR’s coordinating and obtaining proper authorization from the appropriate Information Assurance Manager (IAM), ensuring that all software has a Government Certificate of Networthiness. The non-Government owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives (e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives), removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops or any devices that can store data.

5.1.2. ANTITERRORISM. ANTITERRORISM (AT) / OPERATIONS SECURITY (OPSEC) REQUIREMENTS. All security training certificates shall be provided to the Contracting Officer’s Representative (COR) and the Contract Specialist/Purchasing Agent.

5.1.3. Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders. Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

5.1.4. iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

5.1.5. Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

5.1.6. Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of all deliverables and service requirements performed will be by the COR at Tobyhanna Army Depot, Tobyhanna, PA 18466.

5.3 INSURANCE REQUIREMENTS -

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

(a) WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY. Contractors are required to comply with applicable Federal and State Worker's Compensation and Occupational Disease Statutes. If the Employer's liability section of the insurance policy, except then contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit Worker's Compensation to be written by private carriers.

(b) GENERAL LIABILITY. Bodily Injury Liability Insurance Coverage written on the comprehensive form of policy of at least $500,000 per occurrence shall be required. Property Damage Liability Insurance is not normally required.

(c) AUTOMOBILE LIABILITY. Automobile Liability Insurance written on the comprehensive form of policy is required. The policy shall provide for Bodily Injury and Property Damage Liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for Bodily Injury and $20,000 per occurrence for Property Damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

5.4 VISITOR RESTRICTIONS

TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND VISITOR

RESTRICTIONS

1. NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident’s embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command; proceed to U.S. Communications-Electronics Command; proceed to TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor’s on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days. However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card (“Green Card”), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648-C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on-site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on site who fail screening will not be permitted further access to TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON-SITE WORKFORCE – ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non-resident aliens (non-immigrants) for on-site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver’s license or a passport; and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I-551, Alien Registration Receipt Card (“Green Card”).

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on-site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies.

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648-C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on-site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card (“Green Card”) in addition to at least one other verifiable form of identification.

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or “back-up” personnel in the original roster in order to avoid delays due to roster amendment.

D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

5.5 CONTRACTOR SAFETY STANDARDS FOR TYAD

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385-1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236-13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively-fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively-fueled vehicles. The documentation will specifically state why electric or alternatively-fueled vehicles are insufficient. The documentation may be in the form of signed memo or email and must be completed within 24-hours after the usage of the fossil-fueled vehicle. A copy of the documentation will be provided to the Union and the Safety Division

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 10 hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Department of Army 385-10, Department of Defense 6055.1

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

Contractors will submit a written Site Specific Safety / Contractor Accident Prevention Plan prior to beginning construction. The plan must follow the guidelines in OSHA 1926:

1. Who will implement the plan, including who is responsible for safety and accident prevention?

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents?

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S .10.4 FALL PROTECTION

1. Personnel performing works at a height six feet or more from any lower level, shall comply with OSHA 29 CFR 1926.500 through 1926.503 safety standards.

2. There are no certified anchorage points or permanent guardrail systems on any TYAD roof. Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

Copies of the TYAD Electrical standard may be obtained by request from the ET, COR or KO on the project or service contract.

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors will adhere to OSHA requirements and receive approval from TYAD Safety office before any trenching deeper than 5 feet is performed. Notifications of such activities will be provided to the COR along with required plans, requests and permits prior to any trenching works being performed. Contractor is responsible for field verifying all utilities and underground entities. Excavation or trench greater than 4 foot in depth that remains open greater than (1) day OR left unattended for any period of time shall have a safety orange construction fence installed around the perimeter of the opening. Caution tape or cones for this purpose is unacceptable.

3. Confined Space: All confined space works on TYAD are to be considered as permit required entries and Contractor must first request and be provided with an approved "signed" permit from TYAD Safety Office prior to any confined space entry. Contractor will refer to all OSHA requirements and must have a confined space plan and all appropriate safety equipment. Contractor is to request approval from TYAD Safety office through COR prior to entry.

4. Burning / fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: For use of cranes and all WHE and LHE at TYAD see S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.10.7 CONFINED SPACES

1. A ll Confined Spaces at TYAD are considered as Permit-Required Confined Spaces.

2. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a Confined Space Entry Permit / Checklist.

3. Contractors must notify the COR and receive TYAD Safety Office approval prior to entry and only after they’ve received permissions and acceptance of their Accident Prevention Plan and associated Activity Hazard Analysis (AHAs). The contractor and / or the COR will then notify Fire and Emergency Services of the Confined Space Entry.

4. Upon completion, the contractor will notify the TYAD Safety Office and discuss whether any new hazards were added to the Confined Space and will submit the completed Confined Space Entry Permit / Checklist for record.

S.10.8 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 910.147-The Control of Hazardous Energy requirements.

2. The Contractor shall notify the COR that a lockout/tag out system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts / tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

1. The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate of Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL

At no time is any depot employee to be put at risk to illness or injury. No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades. Use anchor barricades to prevent displacement by wind. Institute PA DOT regulations and OSHA requirements. Notify the COR prior to beginning such work.

2. Where demolition is required, a Demolition Plan describing the steps and individual Definable Features of Works (DFOWs) as well as safety protocols, controls and oversight is required to be submitted to the COR for review prior to works being performed. Continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site. No structural element will be left standing without sufficient support to prevent collapse.

3. Contractor shall provide personal protective equipment (PPE) and provide training for use, for all visitors requiring entry into the regulated area.

4. Subcontractors, vendors, and delivery personnel are the responsibility of the prime contract and must follow the same regulations the prime contractor does.

S.10.11 FIRE AND EMERGENCY SERVICES

Hot Work Permits will be issued by Fire Department upon request. All requests must be made at least thirty (30) minutes prior to the expected start time by contracting the fire department.

1. Contractors are required to have fully charged and operable contractor provided fire extinguisher, in quantities and properly spaced per OSHA requirements that are appropriate for the type of possible fire. Fire extinguisher shall be immediately available for inspection by the fire department upon an inspection of the worksite and shall remain at the work site at all times. At a minimum, 10 pound class 4A, 60B or C multi-purpose dry chemical fire extinguisher or equivalent shall be provided.

2. A fire watch must be in place during the hot work and for 30 minutes after the HWP operation. Upon completion of the thirty (30) minute, post hot work fire watch, the contractor shall contact the fire department to report the work is complete.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished, must be reported to the fire department.

5. Ambulance services are provided at a cost to contractors. The contracted ambulance service provider will transport to the nearest hospital. Advanced Life Support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to all fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency: Immediately call emergency responders

· Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

· Send someone to the nearest exit to assist responders.

· Treat victims to the best of your ability.

· Notify COR / call work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

· Call dial 911and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

· Have all personnel evacuate the area if the smell is significant.

· Upon arrival of fire personnel, provide information as to specific equipment and exact location of potential leak.

3. In the case of a fire:

· If the fire is small, use a fire extinguisher and call 911.

· Otherwise, dial 911 and pull the fire alarm.

· Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

A Lift Plan for Crane Operations will be submitted to the ET/COR for approval by the TYAD Safety Office at least 14 days prior to a lift operation. It will conform to all applicable OSHA regulations and requirements and shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

8. Only approved operators are allowed to operate or move the crane for any reason.

A Production Lift Plan pertains to repetitive lifts within a work project and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the eight items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled. A separate traffic plan will be required for vetting and approval prior to any lifts taking place.

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

1. Any application of any paint, epoxy, adhesive or anything else that produces an offensive odor must be coordinated…