Amendment 0001 W25G1V20R0016.pdf

ACC-APG, TOBYHANNA DIVISION

JACQUELINE RAMSEY

JACQUELINE.D.RAMSEY.CIV@MAIL.MIL

P: 570-615-6125

TOBYHANNA PA 18466

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Purpose of this Amendment is:

1) Post Question & Answ er 2-28-2020.

2) Revise PWS Para 2.2 Duct Work Cleaning as stated. PWS Rev 1.

3) Update CLIN structure for Ductw ork Cleaning by adding subCLIN for Material costs.

4) See Summary of Change for additional information.

5) Update Attachment 1 Pricing Sheet Rev 1 to include subCLIIN price for Material Costs.

6) The response date of March 11, 2020 is unchanged as a result of this amendment.

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W25G1V20R0016

X 9B. DATED (SEE ITEM 11)

18-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2020

CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

W25G1V 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W25G1V

FACILITY CODECODE

EMAIL:TEL:

W25G1V20R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Base Year: The contractor shall perform exhaust hood cleaning services as defined in the Performance Work Statement for exhaust hoods listed below.PRICING WILL BE

COMPLETED USING ATTACHMENT 1 PRICING SHEET

To:

Base Year: The contractor shall perform exhaust hood cleaning services as defined in the Performance Work Statement for exhaust hoods listed below.PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING SHEET Rev1

CLIN 0002

The contract type has changed from LH to T&M.

The CLIN type priced has been deleted.

The CLIN extended description has changed from:

FULLY LOADED LABOR RATE The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.PRICING WILL BE COMPLETED USING ATTACHMENT 1

PRICING SHEET

FULLY LOADED LABOR RATE The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.

The unit of issue Labor Hours has been deleted.

The FOB Destination has been deleted.

The PSC code J035 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

The NAICS code 561790 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year Ductwork Cleaning

T&M

FULLY LOADED LABOR RATE

The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.

TOT ESTIMATED PRICE

CEILING PRICE

CLIN 0003

OPTION YEAR 1 The contractor shall perform exhaust hood cleaning services as defined in the

OPTION YEAR 1 The contractor shall perform exhaust hood cleaning services as defined in the Performance Work Statement for exhaust hoods listed below.PRICING WILL BE

CLIN 0004

The CLIN type priced has been deleted.

The CLIN extended description has changed from:

OPTION YEAR 1 - FULLY LOADED LABOR RATE The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.PRICING WILL BE COMPLETED USING

ATTACHMENT 1 PRICING SHEET

OPTION YEAR 1 - FULLY LOADED LABOR RATE The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.

The unit of issue Labor Hours has been deleted.

The FOB Destination has been deleted.

The PSC code J035 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

OPTION OY1 Ductwork Cleaning

T&M

OPTION YEAR 1 - FULLY LOADED LABOR RATE

The cleaning services will be performed on an on-call basis (as needed) for the

CLIN 0005

OPTION YEAR 2 The contractor shall perform exhaust hood cleaning services as defined in the

OPTION YEAR 2 The contractor shall perform exhaust hood cleaning services as defined in the

CLIN 0006

The CLIN type priced has been deleted.

The CLIN extended description has changed from:

OPTION YEAR 2 - FULLY LOADED LABOR RATE The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.PRICING WILL BE COMPLETED USING

ATTACHMENT 1 PRICING SHEET

OPTION YEAR 2 - FULLY LOADED LABOR RATE The cleaning services will be performed on an on-call basis (as needed) for the cleaning of duct work and associated air handler equipment system throughout TYAD per PWS.

The unit of issue Labor Hours has been deleted.

The FOB Destination has been deleted.

The PSC code J035 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

OPTION OY2 DUCTWORK CLEANING

T&M

OPTION YEAR 2 - FULLY LOADED LABOR RATE

The cleaning services will be performed on an on-call basis (as needed) for the

SUBCLIN 0002AA is added as follows:

0002AA Lot Base Year Ductwork Cleaning

T&M Fully Loaded Labor Rate for As Needed cleaning of duct work and associated air handler equipment system.

PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING

SHEET Rev1 FOB: Destination

PSC CD: J035

SUBCLIN 0002AB is added as follows:

0002AB Lot Base Year Ductwork Cleaning

T&M Material costs associated with ductwork cleaning.

PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING

SHEET Rev1

SUBCLIN 0004AA is added as follows:

0004AA Lot OPTION Option Year 1 Ductwork Cleaning

T&M Fully Loaded Labor Rate for As Needed cleaning of duct work and associated air handler equipment system.

PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING

SHEET Rev1

SUBCLIN 0004AB is added as follows:

0004AB Lot OPTION Option Year 1 Ductwork Cleaning

T&M Material costs associated with ductwork cleaning.

PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING

SHEET Rev1

SUBCLIN 0006AA is added as follows:

0006AA Lot OPTION Option Year 2 Ductwork Cleaning

T&M Fully Loaded Labor Rate for As Needed cleaning of duct work and associated air handler equipment system.

PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING

SHEET Rev1

SUBCLIN 0006AB is added as follows:

0006AB Lot OPTION Option Year 2 Ductwork Cleaning

T&M Material costs associated with ductwork cleaning.

PRICING WILL BE COMPLETED USING ATTACHMENT 1 PRICING

SHEET Rev1

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0002 has been deleted:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2020 TO

31-MAR-2021

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

W25G1V

The following Delivery Schedule for SUBCLIN 0002AA has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2020 TO

31-MAR-2021

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

The following Delivery Schedule for SUBCLIN 0002AB has been added:

CAGE

POP 01-APR-2020 TO

31-MAR-2021

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

The following Delivery Schedule for CLIN 0004 has been deleted:

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

The following Delivery Schedule for SUBCLIN 0004AA has been added:

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

The following Delivery Schedule for SUBCLIN 0004AB has been added:

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

The following Delivery Schedule for CLIN 0006 has been deleted:

CAGE

POP 01-APR-2022 TO

31-MAR-2023

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

The following Delivery Schedule for SUBCLIN 0006AA has been added:

CAGE

POP 01-APR-2022 TO

31-MAR-2023

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0002 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

To:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A N/A

The following Acceptance/Inspection Schedule was added for SUBCLIN 0002AA:

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0002AB:

The Acceptance/Inspection Schedule for CLIN 0004 has been changed from:

Destination Government Destination Government

To:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0004AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0004AB:

The Acceptance/Inspection Schedule for CLIN 0006 has been changed from:

Destination Government Destination Government

To:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0006AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0006AB:

N/A N/A N/A Government

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT Rev1

KITCHEN EXHAUST HOOD AND BASE WIDE ON-CALL DUCTWORK CLEANING

1.0 Introduction

1.1 Description

1.2 Place of Performance

1.3 Site Visit

2.0 Performance Requirements

2.1 Exhaust Hood Cleaning

2.1.2 Objectives

2.1.3 Exhaust Hood Cleaning Scope

2.1.4 Key Elements

2.1.5 Exhaust Hood Systems

2.2 Duct Work Cleaning

2.2.1 Objectives

2.2.2 Duct Work Cleaning Scope

2.2.3 Key Elements

3.0 Period of Performance

3.1 POP

4.0 Deliverables

4.1 Reporting

5.0 Quality Assurance

5.1 Performance Requirements Summary/Quality Assurance Surveillance Plan (QASP):

5.2 Methods of Surveillance

5.2.1 100% inspection

5.2.2 Customer Feedback

5.2.3 Ratings

5.2.4 Documenting Performance

5.2.4.1 Acceptable Performance

5.2.4.2 Unacceptable Performance

5.2.4.3 Corrective Action

6.0 Contractor Responsibilities and Qualifications.

6.1 Management

6.2 Schedule

7.0 Special Requirements

7.1 At OPSEC Requirements

7.1.1 AT OPSEC Requirements

7.1.2 Antiterrorism (AT) Level I Training

7.1.3 I WATCH Training

7.1.4 Operations Security (OPSEC) Training

7.1.5 Access and General Protection/Security Policy and Procedures

7.1.6 Contractor and Subcontractors

8.0 Environmental Requirements

9.0 Safety Requirements

10.0 Security Requirements

1.0. Introduction. This is a non-personnel service contract to provide depot-wide kitchen exhaust hood cleaning services and on-call duct work. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform depot-wide kitchen exhaust hood cleaning and on-call duct work cleaning services as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Place of Performance. All of the systems within the scope of work are located on the Tobyhanna Army Depot (TYAD), located in the Pocono Northeast region of Pennsylvania.

1.3 Site Visit. In order to gain an understanding of this service contract it is suggested that potential bidders attend the scheduled site visit.

2.0 Performance Requirements. Follow all National Fire Protection Association (NFPA 96) standards.

(Table 11.4 Schedule of Inspection for Grease Buildup)

2.1 Kitchen Exhaust Hood Cleaning. There are currently eight (8) kitchen areas located throughout the installation that will require cleaning.

2.1.2 Objectives. Requires that the systems in place, are functioning properly in accordance with (IAW) the manufacturer’s specifications and National Fire Protection Association (NFPA 96) standards. (Table

11.4 Schedule of Inspection for Grease Buildup).

2.1.3 Kitchen Exhaust Hood Cleaning Scope. (Kitchen grease exhaust systems). The contractor shall furnish all supervision, labor, equipment and materials in performing all operations in connection with the pressure washing and chemically cleaning of exhaust hoods, filters, associated ductwork and fans of exhaust hood systems located in TYAD designated areas. The acceptable minimum standards for cleaning services will be performed on tri-annual, bi-annual and annual basis as required by the NFPA 96 standards. As the cleaning of each exhaust hood system is completed a description of the each systems condition along with a description of any corrective measures taken, shall be annotated on an inspection form (for each system). The forms will be signed by the service technician. Reports must be submitted to the COR electronically.

2.1.4 Key Elements. All systems shall be fully operational. The method of cleaning the systems is high pressure washing and chemically cleaning all hoods, connecting ductwork, fans and filters.

2.1.5 Kitchen Exhaust Hood Systems and Frequency of Cleaning

Bldg. 1A Cafeteria (3 hoods) -Tri-annual Bldg. 4 Bay 3 Cafeteria (3 hoods) Tri-annual Bldg. 11A Cafeteria – (3 hoods) Tri-annual Bldg. 335 CDC – (1 hood) Bi-annual Bldg. 221 Teen CDC – (1 hood) Bi-annual Bldg. 2 Bay 3 Cafeteria – (3 hood) Annual Bldg. 103 Reserve Center – (1 hood) Annual Bldg. 333 Landing – (1 hood) Annual

2.1.6 Kitchen Exhaust Hood Systems Make & Model #

Bldg. Make Model # Quantity Usage Frequency

1A CaptiveAire 6024-ND-2 2 Low Annual

CaptiveAIre 6024-ND-2 1 High Tri-Annual CaptiveAire 6030-NDI 1 High Tri-Annual

2-3 CaptiveAire 3650-BD 1 Low Annual CaptiveAire 3650- B2-2 1 Low Annual CaptiveAire 5424-ND-2 1 Low Annual

4-3 AVTEC SN-51899-2 1 High Tri-Annual AVTEC ACWQ 1 Med Bi-Annual AVTEC AXWP 1 Low Annual

11 CaptiveAire 6624-ND-2 2 Low Annual CaptiveAire 5424-ND-2 2 High Tri-Annual CaptiveAire 5424-ND-2 1 Low Annual

103 Size 11’Lx52”Wx32”

H

1 Low Annual

221 Teen

CDC

CaptiveAire 4812- SND 1 Med Bi-Annual

(Landing)

Aquamatic SCA-SN:

62346

1 Low Annual

335 CDC CaptiveAire 4818-SND-2 1 Med Bi-Annual

2.2 As Needed Duct Work Cleaning

2.2.1 Objectives. Requires that the systems in place, are functioning properly in accordance with (IAW) the manufacturer’s specifications, NADCA and National fire Protection Association (NFPA 96) cleaning standards.

2.2.2 Duct Work Cleaning Scope. The contractor shall furnish all supervision, labor, equipment and materials in performing all operations in connection with the cleaning of duct work and associated air handling equipment at various locations throughout the TYAD. The cleaning services will be performed on an as needed basis. The COR will contact the Contractor when an air duct needs cleaning; the Contractor will review the job and provide a cost proposal to complete the work to the COR. As the cleaning of each duct work and associated air handler equipment system is completed a description of the each systems condition along with a description of any corrective measures taken, shall be annotated on an inspection form (for each system). The forms will be signed by the service technician. Reports must be submitted to the COR electronically.

2.2.3 Key Elements. The acceptable minimum requirement for services to be provided include but are not limited to the following;

a. High Pressure wash and chemically clean coils, fans and housing of air handling units, exhaust fans and re-heat coils.

b. Clean supply, return, fresh-air and exhaust ductwork by brushing and vacuuming with HEPA filtered vacuums (99.9%) efficient at particles of .3 microns or larger.

c. Install necessary openings in existing ductwork to facilitate the cleanings. Openings to be resealed to prevent air leakage after cleaning.

d. Remove all diffusers and grills wash and re-install.

e. Upon completion of cleaning, defog the entire system with dust encapsulant and disinfectant.

f. Include mobilization in the hourly rate.

3.0 Period of Performance.

The period of performance for this base award is twelve (12) months with 2 Option Years. The Government retains the discretion and right to unilaterally exercise the 2 Option Years contained in this contract.

Base Year - Option Year I - Option Year II

4.0 Deliverables

Reporting. The cleaning will take place for exhaust hoods annually one (1) time per year, semiannually two (2) times per year at six (6) month intervals and tri-annually three (3) times per year at four (4) month intervals and for duct work on an on-call basis. As the cleaning of each system is completed, a description of the system condition, description of corrective measures, and any other special notes maintenance work performed) are annotated on an inspection form (for each system). The form will be signed by the service technician. Semi-annual and on-call reports are submitted to the COR, NLT 10 days the month following completion.to the COR. The inspection report will also indicate the probable continuance of the condition of each system until the next cleaning.

5.0 Quality Assurance.

5.1 Performance Requirements Summary/Quality Assurance Surveillance Plan (QASP):

See Attachment 2 QASP

5.2. Methods of Surveillance. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

5.2.1. 100% inspection. This includes reviewing inspection reports and on-site visits.

5.2.2. Customer feedback.

5.2.3 Ratings. Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

Acceptable / Unacceptable

5.2.4 Documenting Performance. The following are the documented ratings that will be used to ensure contract compliance: Acceptable/Unacceptable

5.2.4.1 Acceptable Performance. The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

5.2.4.2 Unacceptable Performance. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

5.2.4.3 Corrective action. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer.

6.0 Contractor Responsibilities and Qualifications.

6.1 Management. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees (Reference FAR 37.101). The contractor shall provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, transportation and other services necessary for the kitchen exhaust hood cleaning and duct work cleaning at TYAD. The contractor shall, without additional expense to the government, be responsible for obtaining any and all necessary licenses and permits and shall comply with any applicable safety and health requirements by Federal, State and Local laws, codes or ordinances in connection with performance of this contract.

6.2 Schedule. The Contractor shall submit a schedule in their proposal to complete the needed cleaning sited in paragraph 2.1.5 in this PWS which shall serve as the standard for completing the effort outlined in this PWS.

6.3 Contractor Manpower Reporting (CMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Kitchen Exhaust Hood and Ductwork cleaning via a secure data collection site. The contractor is required to fill in all required data fields completely using the following web address:

http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website".

7.0 Special Requirements.

7.1.1 AT OPSEC requirements

DEPOT ACCESS:

A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD.

This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

Please submit the completed ELTY Forms 648-C form(s) to the COR or POC.

ANTITERRORISM (AT) / OPERATIONS SECURITY (OPSEC) REQUIREMENTS

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

7.1.2 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders. Non- CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes.

TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

7.1.3 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented.

TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

7.1.4 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training. The training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

7.1.5 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.1.6 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.0 Environmental Requirements

Standard Specifications for Projects Under the National Environmental Policy Act in Accordance with 32 CFR 651 Proponent ELTY-ISR-E

****Spill Response Procedures 1-2- 3****

1. Stop work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos?********* Call Environmental Branch (EB) at

615-7098

*******Environmental Questions?******

Call EB 615-7098

1. Air Pollution Control The contractor must control fugitive emissions, including dust, during the course of their contract. The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer Representative (COR).

2. Asbestos The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos-Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement.

The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

3. Backflow The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depot’s (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract. Water use will be reported monthly to the Environmental Branch.

4. Burning The contractor must not burn refuse and debris anywhere on TYAD.

5. Buy Recycled-Content Materials The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section 6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next Decade; March 19, 2015. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification). Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223- 9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

6. Cultural Resources The contractor must not adversely affect any property listed on the National Register of Historic Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of National Historic Preservation Act, as amended, have been met. All archaeological artifacts found at TYAD or TYAD-controlled properties are U. S. Government property until a determination is made otherwise.

7. Demolition Notification If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, 25 days prior to the demolition, the Commonwealth of Pennsylvania Asbestos Abatement and Demolition/Renovation Notification Form 2700-FM-BAQ0021 must be submitted to EB as specified in the Unified Facilities Guide Specification 02 82 13.00 10. The contractor may obtain a copy of the form from the EB.

8. Drinking Water The contractor must not perform any work on the TYAD potable water system prior to obtaining approval from the EB and the Installation Planning and Maintenance Division certified operator through the COR.

If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project. Permit applications will first be reviewed and approved by the Environmental Branch before being submitted to regulatory authorities. Any piping or additions added to the TYAD water system must be disinfected following American Water Works Association circular C651-14 "Disinfecting Water Mains." Construction will be kept outside of drinking water wellhead protection zones when feasible. All new buildings and remodeled buildings will be equipped with a water meter that can easily be read from the exterior of the building.

9. Endangered Species The contractor is responsible for meeting requirements of the Endangered Species Act of 1973. The contractor must not disturb any endangered species, their habitat or offspring during the implementation of this contract.

10. Emergency/Spills All emergencies and spills must be reported to the TYAD Fire Department by calling 911 from a TYAD phone or (570) 615-7300. If a 911 call is placed on a cell phone, the call will go to the Monroe County Emergency Office. Notify the Monroe County Emergency Office that you are at TYAD and the call will be forwarded to TYADs Fire Department. The contractor must ensure all personnel working on site are trained in the proper procedure according to 29 CFR 1910.120 (if applicable) to initiate a spill response to handle the hazardous substances they are working with. The contractor will take the necessary actions to prevent and contain spills of hazardous materials.

11. Energy Efficiency The Energy Policy Act of 2005 section 109 and the Energy Independence and Security Act of 2007 require all new construction at federal facilities to be 30% better than ASHRAE 90.1. Energy Policy Act of 2005 section 104 and the Energy Independence and Security Act of 2007 require all new equipment to be Energy Star qualified when available. This is applicable to heating, ventilation and air conditioning equipment, plumbing, building materials, lighting, commercial food service equipment and appliances.

12. Environmental Automation and Control Systems The contractor will not alter, modify, remove or tamper with any environmental automation or control system unless previous arrangement have been made with EB. This includes sensors, programmable logic controllers, equipment housing, power supplies, meters or other hardware/sensor technology.

13. Erosion and Sedimentation Control The contractor shall protect streams, lakes and wetlands from sediment discharges caused by the contractor's activities. The contractor shall also provide (where applicable) an erosion and sedimentation control plan in compliance with state and local laws and regulations, to the COR for approval prior to executing any soil-disturbing activities. The contractor must submit a National Pollutant Discharge Elimination System Permit to the Pennsylvania Department of Environmental Protection (PADEP) prior to any construction activity that encompasses more than one acre. All permits must be reviewed and approved by the EB prior to being sent to any regulatory authority. The contractor shall not disturb any wetlands. Contractor will remove all silt fencing and other temporary control measures once the site is stabilized. Contractor will remove all spoils from TYAD unless a previously approved disposal site has been established. The contract COR will be responsible for management and control of the spoils disposal site.

14. Fluorescent and Mercury-Bearing Lamps The contractor is to collect, containerize, manage and recycle fluorescent and mercury-bearing lamps in accordance with 40 CFR 273, Standards for Universal Waste Management. A copy of the manifest/Bill of Lading must be given to the EB through the COR five days in advance of shipment by the contractor so that it can be reviewed for accuracy and completeness. The contractor must install low mercury bulbs when available.

15. Hazardous Materials Stored and Labeled The contractor must ensure all hazardous materials (HM) at the work site are properly stored and labeled.

The contractor must not leave any HM behind at the completion of the job for any reason. HM must not be stored outside without adequate secondary containment and shelter.

16. Hazardous Waste The contractor must ensure that all hazardous wastes (HW) at the work site are properly stored and labeled in a pre-approved location designated by the EB. The contractor must provide copies of any shipping documents for HW/Universal Waste/Toxic Substances Control Act waste. If the TYAD EPA number is being used for shipping purposes, only EB is authorized to sign a manifest and the manifest (or copy) must be supplied prior to the day of shipment for review. The EB will keep originals. If HW or waste requiring special handling (e.g., asbestos) is being turned over to the government for disposal, the contactor must notify the EB through the COR when the waste is ready to be moved.

17. ISO 14001

TYAD is an ISO 14001 certified facility. All contractor and subcontractor employees on site must comply with TYAD Regulation 200-5, “Environmental Management System (EMS).” The contractor may obtain these regulations through the project COR.

18. Limit of Disturbance The contractor must confine the limit of disturbance of the project to the smallest area possible.

19. Mercury-Bearing Equipment The contractor must not install any equipment, switches, or devices (including thermostats) that contain mercury or lead.

20. Safety Data Sheets (SDSs) The contractor must submit SDSs for all hazardous materials proposed for use, including paints, solvents, adhesives, etc., to the EB through the COR five working days prior to material being brought on post.

The contractor must keep a copy of all SDSs required for the project at the jobsite.

21. Migratory Bird Protection The contractor is responsible for meeting requirements of the Migratory Bird Treaty Act of 1918 (as amended). The contractor must not disturb any migratory bird, their nesting area or offspring during the implementation of this contract.

22. National Pollutant Discharge Elimination System (NPDES) Permits The contractor must not perform any work on existing NPDES structures or treatment units unless previously approved in writing by the Installation Planning and Maintenance Division certified operators and the Environmental Branch. This includes work within the sewage treatment plant, sewage lift stations, sewage conveyance pipes, Industrial Operations Facility pretreatment plant, and storm water sewer systems. If a permit is required, it will be the responsibility of the contractor to obtain all permits prior to work being performed. All permit application packages must first be reviewed by the Environmental Branch prior to being sent to any regulatory authority.

23. Net Zero Water The contractor will minimize the use of potable water during the construction project. Water used during the construction project will be monitored and measured using portable water meters if possible. Installed restroom equipment will consist of high-efficiency fixtures that use reduced volumes of water. Employ strategies that in aggregate use 20% less water than the water use baseline calculated for the building after meeting the Energy Policy Act of 1992 fixture performance requirements. Automatic hands-free flushometers will not be used. Water-free urinals will not be used. Flushometers will be the piston variety that fail in the closed position. New building construction and renovations will include installation of a water meter that is capable of being read from the outside of the building.

24. Noise The contractor must not allow the noise level to exceed 65 decibels at any point outside TYAD property.

If noise levels exceed 65 decibels, a plan must be prepared by the contractor to mitigate the noise levels and submit to the EB for approval through the COR. The contractor will monitor the fence line to confirm this limit.

25. Ozone Depleting Substances (ODS) The contractor must be responsible for ensuring that all personnel who perform maintenance and repair activities on refrigeration equipment have been trained and certified by an EPA-approved Section 608 program. The contractor must not use Class I or Class II ODS or install equipment that contains Class I or II ODS.

25. Paints The contractor must not use paints containing zinc chromate or strontium chromate pigments and paints containing lead in excess of 0.06 percent by weight of the total nonvolatile content (calculated as lead metal).

26. Pest Management At no time during the execution of this contract must the contractor provide a food source or harborage for any pests. The contractor must coordinate through the COR to the EB prior to application any pesticide usage. Pesticides are required to be approved by the EB. The contractor must report all usage of pesticides through the COR to the EB. After completion of the contract, the contractor must ensure there is no passage for pests to enter facilities or structures related to work performed by the contractor.

27. Polychlorinated Biphenyls (PCBs) The contractor must not bring items containing PCBs onto TYAD. Light ballasts that are clearly marked "Contains no PCBs," or that are marked with a manufacture date after 1978 must be disposed of by the contractor as construction demolition debris. Any light ballast that is not marked as containing no PCBs that has a manufacture date prior to 1978, or that cannot be determined whether it contains PCBs, must be disposed of by the contractor at an approved and licensed facility for PCBs. The contractor must submit a shipping manifest and certificate of disposal of the PCB-containing items to the EB through the

COR.

28. Recycling The contractor must comply with TYADs general recycling plan for recyclable materials such as aluminum, steel, cardboard, paper, plastic and wood. The contractor should contact the EB for additional information on the recycling of materials through the COR. The COR will coordinate with EB to have the contractor recycle metals, cardboard, etc., through TYADs recycling program. All Construction and Demolition (C&D) material transferred from a construction project into the TYAD recycling program must be segregated and material type and weights submitted to the project COR for consolidation. Any material entering the TYAD recycling program that is not documented and properly reported will be absorbed into the TYAD recycling program and not count towards the C&D requirement of the project.

Clean wood shall be recycled by the contractor off TYAD property.

29. Refuse and Construction Demolition Debris Removal and Disposal During the performance of all construction, renovation and demolition projects, a minimum of 60 percent of all non-hazardous construction demolition debris shall be diverted from the landfill for reuse or recycling. The contractor shall provide written certification to the COR of the type and tonnage of debris reused or recycled from the contract. All refuse and the construction demolition debris not recovered for reuse or recycling shall be disposed of at a PADEP permitted and Monroe County Municipal Waste Management Authority authorized facility. The contractor shall comply with the Monroe County Solid Waste Management Plan and PA Act 90, including all licensing requirements. Monroe County has specific landfills that is must be transported to per Monroe County guidance which is available on the county website (http://www.thewasteauthority.com) and any contractors can call the Monroe County Municipal Waste Management Authority at (570) 643-6100. The contractor shall provide a disposal certificate or landfill weight slip to the COR for all solid waste disposed of during the performance of this contract. The COR will then provide copies of the disposal certificate or landfill weight slips with the quarterly consolidated C&D report from The Installation Planning and Maintenance Division to EB.

30. Removal Materials The contractor must remove from the site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints,…