Attachment_3_-_Proposal_Subsmission_Instructions_and_Evaluation_Criteria.pdf

W25G1V-19-R-0012 Attachment 3

SUBMISSION INSTRUCTIONS & EVALUATION CRITERIA

1. INTRODUCTION.

1.1 The offeror’s proposal shall be submitted in electronic copy to FBO.gov. , the offeror's proposal must be submitted through the FBO.gov Electronic Response, Document Upload feature. Instructions on this feature can be found in the Vendor User Guide under the Getting Started tab on the FBO.gov website. Email, faxes and hard copy proposals WILL NOT BE ACCEPTED. FBO.gov removes the option to submit a proposal once the deadline established has been reached and any proposal uploaded can no longer be edited. It is highly advisable that offerors do not wait until the final moment before the deadline to submit their proposal.

1.2 Potential offerors not familiar with the use and navigation of FBO.gov are encouraged to review the “FBO Vendor Guide” available for download on the fbo.gov home page.

1.2 Failure to follow these instructions may render your proposal non-responsive.

Offerors are cautioned that there are page limits to each of the volumes submitted. The offeror’s proposal SHALL NOT contain classified information. The use of hyperlinks in submittals is prohibited.

1.5 An offeror must be found to be responsible in accordance with (IAW) FAR Part 9.1 to receive an award. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine responsibility IAW FAR 9.104-1. If apparent successful offeror is deemed to be NOT responsible by the Contracting Officer, award will be made to the next highest overall ranked offeror deemed responsible.

1.6 Evaluation. Offeror proposal submissions will be evaluated IAW FAR 52.212-2 contained in the solicitation.

2. FORMAT

2.1 The submission shall contain four volumes:

Volume I Technical (Management Plan, Schedule, Sample Reports) Volume II Past Performance Confidence Assessment Volume III SF1449

Attachment 1- Price Table Response Volume IV Certification/Representations, Exceptions, & Amendments.

2.2 The submission shall be clearly indexed and logically assembled IAW this document. Each volume shall be clearly identified and shall begin at the top of a page.

All pages of each volume shall be appropriately numbered. MS Word (.doc).

2.3 Each paragraph shall be separated by at least one blank line. A standard, 12 point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8 point and may be landscape.

Those pages that exceed the page counts in content below will not be evaluated.

2.4 All information shall be confined to the appropriate volume. Information not contained in the appropriate volume, or beyond the specified page count for that particular volume, will be redacted and not considered during evaluation. The offeror shall limit submissions to that essential documentation which is sufficient to define the offer and provide an adequate basis for evaluation. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the offer.

3. OFFER SUBMISSION

All of the proposal files shall be submitted (uploaded) through FBO.gov in the electronic format specified for that volume in this document.

4. REQUIRED SUBMITTAL VOLUMES

4.1 VOLUME I – TECHNICAL

The Technical volume shall clearly reflect how the offeror proposes to comply with the performance required in the Performance Work Statement. Your technical submittal is to be clear and concise and shall be comprised of the offerors response to the following elements.

(a) Management Plan/Planning.

Offeror shall provide a brief introduction and outline of how the effort required by the solicitation will be managed and accomplished. Offeror must state that the Government may accept their offer for a minimum of ninety (90) Days from the date specified on page 1 of the (SF) 1449. Offeror must also state whether they possess an active registration in the System For Award Database (SAM) at https://www.sam.gov (required to be considered for award under). Additionally the following information must be provided for the prime and each proposed subcontractor; entire company name, company address, CAGE Code, DUNS Number, and type of work to be performed via citation to the applicable Government statement of work (PWS) subparagraph number(s).

(b) Schedule. Offerors must submit a proposed schedule outlining a tentative timeline for completing the inspection and testing requirement as outlined in PWS paragraph 4.

(c) Sample Reports. Offerors must submit a sample annual inspection report with their Technical Volume (Reference PWS paragraph 2).

4.1.1 EVALUATION & RATING

All sub-factors of the Technical Volume will be evaluated IAW this document and the PWS with a rating from the following table applied;

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

4.1.2 REQUIRED VOLUME FORMAT

(a-e) MS Word or PDF.

4.1.3 PAGE COUNT

(a) The submission for Cover Letter shall not exceed 2 pages total.

(b) The submission for Management Plan shall not to exceed 5 pages total.

(c) The submission for Schedule shall not to exceed 3 pages total.

(d) The submission for Sample Reports shall not exceed 10 pages total

4.2 VOLUME II– PERFORMANCE CONFIDENCE ASSESSMENT

Offerors shall submit a list of the most relevant Government and commercial contracts (prime and major subcontracts) during the past 5 years only, which are relevant to the efforts required by this solicitation. The minimum required citations is 1, the maximum citations is 3.

4.2.1 EVALUATION & RATING

(a) The performance confidence assessment is an assessment of the offeror’s past performance and probability of meeting the minimum solicitation requirements based upon relevant examples of past performance. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

(b) There are two aspects to the performance confidence assessment. The first is to evaluate whether the offeror’s present/past performance is relevant to the effort to be acquired. The second aspect is to determine how well the contractor performed on the contracts. These two aspects are evaluated and used to determine the Offerors rating.

(c) Nothing in this solicitation prohibits the Government from obtaining and considering past performance from any source available.

(d) To receive consideration for this award, a minimum performance confidence assessment rating of ‘Satisfactory Confidence’ must be received.

(e) The Performance Risk Volume will be evaluated IAW this document and the PWS with a rating from the following table applied;

Performance Confidence Assessment Ratings Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

Unknown Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4.2.2 REQUIRED VOLUME FORMAT

MS Word submitted IAW this document.

4.2.3 PAGE COUNT

Total page count for entire Performance Risk Volume shall not exceed 2 pages per cited example, up to a maximum of 6 pages.

4.2.4 RELEVANCY

Relevant efforts are defined as those pertaining to providing comparable services to Government entities or other businesses with similar requirements (scope, complexity, breadth, depth, contract duration) as required by this solicitation. Cited examples will be further ranked in relevancy dependent upon recency.

4.2.4 ADDITIONAL VOLUME REQUIREMENTS

(a) If offeror is a large business with multiple business units, contract references shall be limited to those performed by the business unit of the firm (e.g., division, group, and unit) that is submitting the proposal.

(b) Data concerning the prime offeror shall be provided first, followed in alphabetical order by proposed major subcontractor. While contractors may submit past performance information on relevant efforts under subcontracts, the Contracting Officer may be unable to obtain any qualitative information due to the Government’s lack of privity with subcontractors. In other words, since the Government deals directly with prime contractors, the POCs may be unaware of the offeror’s performance under a subcontract.

4.2.5 VOLUME ORGANIZATION

This volume shall be organized into the following sections:

(a) Section 1 – Contract Descriptions. This section shall include past performance information in the following format:

1. Contractor/Sub-Contractor Place(s) of Performance, CAGE Code, and DUNS Number for the contractor and each subcontractor. If the proposing contractor’s work was performed as a subcontractor, provide the following information regarding the prime contractor(s): company name, point of contact (POC), current mailing address, e-mail address, telephone, and fax number(s).

2. Government or commercial contracting activity, current address, Procuring Contracting Officer (PCO) name, e-mail address, telephone and fax number(s).

3. Government’s technical representative/COR, or commercial POC current e-mail address, telephone and fax number(s).

4. Government contract administration activity and the Administrative Contracting Officer (ACO) name, or commercial contracting POC current e-mail address, telephone and fax number(s).

5. Contract Number(s) and, if applicable, Delivery Order Number(s) of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements or commercial contract number .

6. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

7. Awarded price/cost.

8. Final or projected final price/cost.

9. Original delivery schedule, including dates of start and completion of work.

10. Final, or projected final, delivery schedule, including start and completion of the work.

(b) Section 2 – Performance. Offerors shall provide a specific narrative explanation regarding each contract listed in Section 1. The narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The offeror shall provide data on all instances where re-performance of the services was required.

4.3 VOLUME III –SF1449 & ATTACHMENT 1-PRICE TABLE RESPONSE.

(a) SF1449 RESPONSE Offeror shall fill in attached form (SF) 1449 contained within the LATEST Amendment Conformed Solicitation document posted to FBO.gov. On the SF1449 offeror shall complete blocks 17a, 17b, signed by a company official authorized to contractually bind the company in block 30, and enter proposed prices only on EVERY page of the Supplies or Services and Prices/Costs section of the SF1449, IAW the Contract Line Item (CLIN) Descriptions, Attachment 1-Pricing Table and this document.

(b) ATTACHMENT 1-PRICING TABLE RESPONSE The offeror shall insert a firm-fixed, LOT price for the inspection and testing of ALL Fire Suppression Systems at TYAD. Additionally, the offeror shall insert a SINGLE, fully burdened hourly rate for minor repairs (to be performed on a T&M basis IAW the PWS), which will remain in effect for the duration of the period of performance. These prices and rates shall be provided in the Attachment 1-Pricing Table and included with SF1449/Price Volume III. Specific guidance for completion is contained in Attachment 1- Pricing Table.

4.3.1 EVALUATION & RATING

The Pricing Volume will be evaluated IAW the SF 1449 and Attachment 1-Pricing Table;

(a) Pricing will be evaluated IAW with Attachment 1-Pricing Table, Attachment 3 and the PWS. This solicitation is for a contract with a period of performance of a base year and a six month option, exercisable at the discretion of the Government. Offerors shall not include the six month option when submitting their pricing. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) Please note, As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror's final base period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period and one-half of the base period. Offerors are required only to price the base year. Offerors shall not submit a price for the potential six month extension of services period.

(c) The Government may, at its discretion, conduct a Price Realism Analysis while determining acceptability of the apparent successful offeror whose offer appears to be unrealistically low in relation to the majority of offers received. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine that the proposed price is realistic. If apparent successful offerors original proposal is deemed to contain unrealistic pricing by the Contracting Officer, they may be further deemed unacceptable and excluded from further consideration, or at the Contracting Officers discretion, award may be made to the next highest rated offeror.

4.3.2 REQUIRED FORMAT

NA, the offeror shall insert required pricing and a single fully loaded hourly rate for in Attachment 1-Pricing Table then enter the appropriate Contract Line Item (CLIN) totals into the matching SF1449 CLIN.

4.3.3 PAGE COUNT

NA, the Price Volume submittal shall consist of only the offerors response to Attachment 1-Pricing Table and the SF1449 line items.

4.4 VOLUME IV – CERTIFICATIONS/REPRESENTATIONS, EXCEPTIONS AND

AMENDMENTS.

(a) Offeror shall fully complete the Certifications/Representations, Exceptions and Amendments.

i. Unless offeror has already included the certifications/representations in System For Award Management (SAM.GOV) and offeror indicates such in this Volume of their proposal, parties interested in responding to this Request For Proposal (RFP) shall complete the following Representations & Certifications if required in the applicable FAR clause;

FAR 52.209-5

FAR 52.212-3 Alt 1 (Dev) FAR 52.219-1 Alt 1

FAR 52.222-26

FAR 52.222-35

(b) Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with offers. All concerns shall be addressed and resolved by submitting questions by the date and time specified above. No assumptions, terms, conditions, caveats or exceptions submitted in response to this RFQ will be accepted or incorporated into any resultant award.

(c) Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised they must acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the first page of each amendment ONLY with their proposal.

4.4.1 EVALUATION & RATINGS

The Exception and Amendments Volume will be evaluated IAW this document, the PWS and FAR 52.212-2 and a rating from the following table applied;

Solicitation Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

4.4.2 REQUIRED FORMAT

(a) MS Word or PDF.

(b) NA, Offeror shall fully complete any amendment as required.

4.4.3 PAGE COUNT

(a) NA, Offeror shall fully complete any representations/certifications as required.

(b) Submission shall not exceed 1 page.

(b) NA, Offeror shall fully complete any amendments as required.

(End of Document)