Amendment_0001_Solicitation_W25G1V19R0002.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Second Page for Description

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Oct-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W25G1V19R0002

X 9B. DATED (SEE ITEM 11)

04-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Oct-2018

CODE

ACC-APG DIVISION E

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

W25G1V 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W25G1V19R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

THE PURPOSE OF AMENDMENT 0001 TO SOLICITATION W25G1V-19-R-0002 IS TO:

1.CORRECT LANGUAGE AT CLIN 0007, SECTION B – SUPPLIES OR SERVICES AND PRICES:

DELETE: CDRL B002- TEST INSPECTION REPORT- DI-NDTI-80809B, IAW PWS PARAGRAPH

6.1, 6.4 & 6.5. THIS CLIN IS NOT SEPERATELY PRICED, PRICING SHOULD NOT BE PROPOSED.

ADD: CDRL B001- TEST INSPECTION REPORT- DI-NDTI-80809B, IAW PWS PARAGRAPH 6.1,

6.3, 6.4 & 6.5. THIS CLIN IS NOT SEPERATELY PRICED, PRICING SHOULD NOT BE PROPOSED.

2. ADD ITEM NO 0009 TO SECTION B – SUPPLIES OR SERVICES AND PRICES:

ADD: CLIN 0009 FOR DATA REPORTING, CDRL B002- QUALITY ASSURANCE PROGRAM

PLAN- DI-QCIC-81794, IAW PWS PARAGRAPH 7.1. THIS CLIN IS NOT SEPERATELY PRICED,

PRICING SHOULD NOT BE PROPOSED.

3. UPDATE PWS LANGUAGE PARAGRAPH 7.1 QUALITY CONTROL:

ADD: CDRL B002 – QUALITY ASSURANCE PROGRAM PLAN

4. UPDATE SECTION J: ATTACHENTS:

ADD: EXHIBIT B: CONTRACT DATA REQUIREMENTS LIST (CDRL) B002 QUALITY

ASSURANCE PROGRAM PLAN & DATA ITEM DESCRIPTION (DID) DI-QCIC-81794. (6 PAGES)

5. UPDATE SECTION L: PROPOSAL SUBMISSION, PARAGRAPH 3.1 VOLUME I – TECHNICAL

PROPOSAL:

ADD: (6) MATERIAL MANAGEMENT RECORD KEEPING

(7) PRE-SHOP ANALYSIS

(8) PROJECT MANAGEMENT

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0007

The CLIN extended description has changed from:

CDRL B002 Test Inspection Report - DI-NDTI-80809B, IAW PWS Paragraph 6.1, 6.4, & 6.5.

This CLIN is not separately priced, pricing should not be proposed.

To:

CDRL B001 Test Inspection Report - DI-NDTI-80809B, IAW PWS Paragraph 6.1, 6.3, 6.4, &

6.5. This CLIN is not separately priced, pricing should not be proposed.

CLIN 0009 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 1 Lot

DATA REPORTING

FFP

CDRL B002 Quality Assurance Program Plan - DI-QCIC-81794, IAW PWS Paragraph 7.1. This CLIN is not separately priced, pricing should not be proposed.

FOB: Destination

NET AMT

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

For Aircraft Situation Indicator Overhaul.

1. General:

This requirements is for a firm fixed price service contract to test, evaluate, and overhaul 90 each Horizontal Situation Indicators ID-2278B/A and 100 each Vertical Situation indicators ID- 2277A/A. Instruments will be provided to the contractor in an unserviceable condition, within 30 days of contract award, as returned from Army Field Level Maintenance. All unserviceable indicators will be provided by Tobyhanna Army Depot.

2. Scope:

The contractor shall provide services, equipment and materials to test, evaluate, report condition and overhaul government furnished equipment. The contract requirements are for a firm fixed price for test and evaluation and a fixed price for overhaul or condemnation of the asset based on the initial evaluation report. Assets that are determined beyond economical repair (BER) after evaluation shall be appropriately labeled and returned to Tobyhanna Army Depot, in accordance with (IAW) Paragraph 10 below, with a copy of the pre-shop analysis attached. Assets with obvious physical damage beyond a cracked glass are candidates for condemnation under the BER clause if the overhaul value exceeds the maximum overhaul cost set below in Paragraph

6.2. Assets sent for overhaul have been determined unserviceable by Army Organizational Maintenance. Their condition ranges from no Evidence of Failure (NEOF) to failure of internal components from normal use. After overhaul is complete, the contractor shall return all instruments to the government, IAW Paragraph 10 below, in a serviceable condition.

3. Contractor FAA Certifications and Ratings:

The contractor shall show that the facilities in which the work will be performed has a current Federal Aviation Administration (FAA) Certification to Part 145 Repair Station Rating as defined in Title 14 of the Code of Federal Regulations (14 CFR) part 145, section 145.59 for Instrument Repair. The Instrument Class Rating under 145.59 shall be IAW 145.59 Section E - Instrument, 2 - Instrument Class Rating: Class 1 Mechanical, Class 2 Electrical, Class 3 Gyroscopic and Class 4 Electronic. Current Certification of 145.59 Instrument Class Ratings shall be provided to the COR as updated.

4. Facilities and Personnel:

The contractor shall maintain a controlled environment, for the entirety of the contract, for the work being performed. A controlled environment is defined as a work space requiring better than normal housekeeping and segregated from excessive dirt generating conditions. The contractor shall maintain daily records of airborne particle counts. The particle count in the controlled environment shall not exceed equivalent ISO 14644-1 ISO 8) requirements. No contaminating materials or operations shall be performed in the instrument controlled environment. Air monitoring records shall be provided to the COR on a monthly basis. Contractor personnel performing overhaul on the ID-2278B/A and ID-2277A/A shall have a minimum of 5 years of experience performing repairs on this type of instrument. Repair experience shall be specific to Instrument Class Rating under 145.59 as specified in Paragraph 3 above.

5. Inspection and Test Equipment, Special Tools and Fixtures:

The contractor shall certify that all necessary tooling, fixtures, test and inspection equipment is available for overhaul of the ID-2278B/A and the ID-2277A/A. No test equipment, special tools and fixtures will be provided by the government. The contractor is responsible for purchasing and maintaining all equipment, tools and materials necessary to execute the requirements of this

PWS.

6. Overhaul Requirements:

The contractor shall strictly adhere to the overhaul requirements specified in the Depot Maintenance Work Repair (DMWR) 11-6610-402 for the ID-2278B/A and DMWR 11-6610-401 for the ID-2277A/A. The processes and materials specified in these publications shall be strictly adhered to. No variances will be allowed without an approved Request for Variance (RFV) DD 1694 form. The Tobyhanna Contracting Officer Representative (COR) is the only authorized approving official for all requests. Copies of publications will be provided. All known changes to the publications will be provided as part of the contract documentation package.

6.1 Pre-shop Analysis:

The contractor shall perform a pre-shop analysis on all assets within 30 working days of receipt of Government Furnished Equipment (GFE) as specified in the publications. The pre-shop analysis shall be performed IAW the DMWR requirements with all measurements and observations recorded on a Test Data Sheet. Contractor format test data sheet is authorized as long as the tests and measurements made are traceable to the DMWR requirements and steps.

Each pre-shop analysis report shall include the test results and list of probable materials required for overhaul IAW the DMWR Troubleshooting Chart. The pre-shop analysis data shall be delivered to the Tobyhanna COR within 40 days after receipt of GFE. (CDRL B001, Test/Inspection Report) The contractor shall report the “estimated time” for each overhaul by serial number.

6.2 Assets Beyond Economical Repair (BER):

Assets that exceed the maximum economical overhaul cost of $9,634 for the ID-2277A/A and $7,606 for the ID-2278B/A shall be classified as BER. All BER assets shall be returned with their respective pre-shop analysis report as described in paragraph 6.1 above.

6.3 Disassembly, Repair, Cleaning and Lubrication:

The contractor shall disassemble, clean, repair/align and lubricate all repairable instruments, including no evidence of failure (NEOF) assets, IAW the DMWR requirements. ID-2277A/A shall be disassembled to the level necessary to clean, inspect and lubricate all bearings. All corrective actions, actual overhaul times and alignments made shall be recorded for each serial number, compiled in a spreadsheet and provided via e-mail to the Tobyhanna COR (CDRL B001, Test/Inspection Report). The spreadsheet shall be updated at least monthly with overhaul data for assets repaired. Contractor format is acceptable. Chemicals specified in the DMWR for cleaning, lubrication or other requirements can be replaced with suitable substitutes pending approval of form (RFV) DD 1694 from the contractor.

6.4 Test requirements:

The contractor shall test each completed assembly IAW the DMWR and/or Final Performance Test requirements (CDRL B001, Test/Inspection Report). Alternate test equipment is allowed as long as the contractor shows that each test requirement is performed and measured using the alternate equipment. Any alternate test equipment and procedure proposed shall have a one-to-one correlation to the test measurement described in the government procedure (DMWR for the ID-2277A/A and TPI-077 Test Procedures for the ID-2278B/A). (CDRL B001, Test/Inspection Report).

6.5 Final Test and Certification Ready for Use:

Each repaired asset shall be accompanied by a certificate of airworthiness, FAA Form 8130-3 Title: Authorized Release Certificate, Airworthiness Approval Tag. A pdf copy of the Final Acceptance Test results shall be provided to the Tobyhanna COR (CDRL B001, Test/Inspection Report) concurrent with equipment delivery and invoicing.

6.6 Material Certification of Origin:

All parts and material used in overhaul of an instrument shall be traceable to the source of supply and manufacture. Contractor shall maintain the proper controls for stored material and maintain a recordkeeping system that has document traceability back to place of purchase. Records shall be made available for government review if requested. Records shall include the nomenclature and serial number of the instrument repaired, parts used in the repair with reference to the illustrated parts breakdown item number and location from the applicable publication.

6.7 Final Finish:

All instrument coatings and finishes shall be repaired IAW the applicable requirements in the DMWR. Finish repair requires that no bare metal show after the repair is completed. All uncoated Aluminum surfaces shall be treated with Iridite (Alodine) prior to paint application.

6.8 Coated Lenses:

All coated lenses showing any scratches, abrasions or other damage shall be recoated or replaced.

7. Quality Assurance/Quality Control Requirements:

The contractor shall show evidence that a Quality Management System has been established and maintained. The contractor will maintain the Quality Management System over the life of the contract. Refer to Chapter 5 of the applicable DMWR for guidance replacing “government” with “contractor” for inspection requirements.

7.1 Quality Control:

The contractor shall have an established quality control program and shall use it to ensure contract performance is in accordance with this PWS. The contractor’s quality control program is the means by which the contractor assures that the quality of work performed complies with the requirement of the contract. The contractor shall provide a copy of the Quality Control Plan to the Contracting Officer’s Representative (COR) within 10 days after date of award (CDRL B002, Quality Assurance Program Plan).

7.2 Quality Assurance:

All products shall be inspected by the contractor’s quality representative(s) for conformance to the applicable government specifications. Once first article inspection is complete, the contractor shall coordinate with their local cognizant Defense Contract Management Agency (DCMA) office to witness the final testing on one (1) out of every ten (10) assets in order to ensure that the units are tested to final acceptance procedures IAW the applicable DMWRs.

7.2.1 First Article Inspection Units:

The government reserves the right to witness performance of pre-shop analysis, overhaul and final performance test at the contractor’s facility. Within 30 days of receipt of GFE, the contractor shall prepare five (5) First Article Exhibits of both the ID-2278B/A and ID-2277A/A for government inspection. The contractor shall perform pre-shop analysis, disassemble, clean, align and overhaul the first article units and make the units available for mechanical inspection prior to assembly. The government has the option to witness the overhaul process and mechanical inspection. Within 3 days of overhaul and mechanical inspection, the units shall be fully assembled and inspected for electrical operation witnessed by the government quality representative. The TYAD QA representative will witness the final inspection and review the documents for first article test and material source of supply and verify conformance to the government specifications. Government approval of first article units will be issued within 3 days of successful testing. A lot sample (2 of each type) of the first article test units will be sent to Tobyhanna Army Depot, IAW Paragraph 10 below, for functional testing on government equipment immediately after first article inspection. The lot sample units will be returned to the contractor within 20 days with the government test data sheet. The contractor is responsible for certifying the returned first article units ready for issue (RFI) status with a new or updated FAA Form 8130-3. At least one of each type of instrument tested by the contractor and government shall remain at the contractor’s facility until the end of production on the contract. These units shall be maintained by the contractor as standards to be used for test set verification during production. Production shall commence only after written approval of the first article exhibits is received from the TYAD QA representative.

8. Project Management:

The contractor shall designate a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily execution of this contract. The contract manager shall provide a schedule of performance that includes equipment return dates and major milestones that affect this date. The contract manager shall keep the schedule current and present monthly updates on changing conditions.

8.1 Delivery Schedule:

As stated in paragraph 6.1, the contractor shall perform pre-shop analysis on the lot 30 days after receipt of GFE. The first article process shall be run concurrent with the pre-shop analysis to avoid delay in commencement of production. The pre-shop analysis shall be used as the basis for developing the performance schedule. Performance schedule shall be provided 30 days after completion of the pre-shop analysis. First article units shall be made available for government inspection 30 days after GFE. The final assembly and government inspection is not expected to last more than 30 days.

The contractor is expected to begin the material acquisition process immediately after or during the performance of the pre-shop analysis. Assets that only require basic preventative maintenance, cleaning and calibration shall be overhauled and returned to the government 30 days after approval of first article units at a rate of 20 per month of each asset, minimum. The 20 per month does not include the BER units. Assets that require major parts shall be returned IAW the contractor’s schedule. All assets must be returned to the government within the contract performance period. Early return of assets is acceptable and encouraged.

9. Performance Objectives:

Performance Rating Definitions In evaluating the quality of contractor’s performance, the following performance ratings may be used.

Performance Rating

Criteria

Excellent / Outstanding

Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Good Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Appendix 1 - Surveillance Matrix

Required Service Performance

Standards Acceptable Quality Levels

Method of Surveillance

Ratings

Preshop Analysis Material Requirements Reporting PWS Paragraph 6.1

100% compliance IAW PWS for recording data and determining material requirements

95% accuracy when measuring predicted material requirements against actual requirements reported IAW PWS Paragraph 6.3

100% Inspection, Review of submitted CDRLs

First Article Exhibits presented for government inspection PWS Paragraph 7.2.1

100% compliance

IAW PWS

100% Compliance for Mechanical Inspection

100% compliance for Operational Testing

100% Inspection

Acceptance Testing for Overhauled Indicators

PWS paragraph 6.4

100% compliance required in accordance with PWS Paragraph

100% compliance with requirements, any deficiencies corrected prior to final acceptance

100% Inspection, Review of

Provide data deliverables in accordance with Contract Data Requirements List (CDRL) in the

PWS all attached CDRLs

100% compliance required in accordance with

PWS

95% accuracy and completeness with first draft.

100% accuracy with one correction/rewrite.

Random Inspection, Review of

Delivery Schedule

PWS Paragraph 8.1

Preshop analysis, First article and Production delivery IAW with PWS

100% compliance with Preshop Analysis Schedule

100% compliance with first Article Schedule

100% compliance with Basic Preventative maintenance Assets

100% Monitoring of Deliveries

10. Documentation:

The government is providing a PDF copy of the DMWR for each instrument and a PDF copy of the ID-2278B/A TPI-077 Title: Test Procedure for Horizontal Situation Indicator ID-2278.

11. Shipping and Packaging:

The government will ship all assets to the contractor’s facility, within 30 days after contract award, as received from stock. The contractor is responsible for packaging and shipping all materials IAW the requirements of the applicable DMWR Chapter 6. All shipping is FOB Destination. The contractor is responsible for all packaging, shipping and handling costs.

- BER Assets and First Article Units shall be shipped to Tobyhanna Army Depot:

Tobyhanna Army Depot 11 Hap Arnold Blvd Tobyhanna, PA 18466

ELTY-MRA-AF, 1C-6

W90CGG ATTN: Michael Gerrity

- Overhauled assets shall be shipped to Defense Distribution Depot – Tobyhanna (DDTP):

DODAAC W25G1W

W1A8 DLA DIST-Tobyhanna 11 Hap Arnold Blvd.

Bldg. 11 Tobyhanna, PA 18466-5059

All packages shall be marked appropriately IAW MIL-STD-129. Each shipment shall be accompanied by a DD 1149 with one copy submitted with the invoice. The contractor shall use best commercial practices to package and handle material. Packaging of the shipping containers shall be sufficient to protect the product from damage resulting from shipping and handling.

12. Warranty:

Repairs made by the contractor shall be warranted for a period of one year after the date of the acceptance. Warranty is limited to the labor performed to overhaul. Parts warranty shall be as provided from the manufacturer.

13. Contractor Manpower Reporting Application (CMRA):

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Army's objective is to collect as much significant Contractor Man-Year Equivalents (CME) data as possible to allow accurate reporting to Congress and for effective Army planning. Detailed instructions can be found on the Contractor Manpower Reporting Application (CMRA) website in the CMRA “Contractor User Guide” or “Subcontractor User Guide”. The contractor shall create an account upon entering the site and is required to completely fill in the required information at the CMRA website: https://cmra.army.mil.

The required information includes:

(1) Unit Identification Code (UIC) of the Army Requiring Activity that would be performing the mission if not for the contractor: __________ (Enter the Army Requiring Activity’s UIC here).

(2) Command of the Requiring Activity that would be performing the mission if not for the contractor: __________ [Enter the Major Command (MACOM) of the Requiring Activity here].

(3) Contracting Officer (KO) and contact information:

(Enter KO’s name, phone number, and email address).

(4) Contracting Officer’s Representative (COR) and contact information:

___________________________________________________________ (Enter COR’s name, phone number, and email address).

(5) Federal Service Code (FSC) reflecting services provided by contractor (and separate FSC for each subcontractor if different). If there are multiple FSCs for an Order number, enter a separate data record for each FSC.

(6) Location where contractor and subcontractor(s) perform the service, including the city, state, zip code, and country. When service is performed at an overseas location, state only the city and country. If there are multiple Locations for an Order number, enter a separate data record for each Location. (Note: If there are many location records that need to be entered, the Bulk Loader function is available which allows the transfer of information from a contractor’s system to the secure web site. The Bulk Loader Template and Bulk Loader Instructions may be downloaded from the web site.)

(7) Contractor Type (prime or subcontractor).

(8) Direct labor hours (including subcontractors) for each FSC.

(9) Direct labor dollars paid this reporting period (including subcontractors) for each

FSC.

(10) Weapons system support indication: __________ (Enter yes or no).

If subcontractors are used in the performance of this contract, several factors shall be considered.

Contractor shall include, and require inclusion of, this term in all subcontracts at any tier under the contract in which services are being procured. Contractor shall also enter their data in a timely manner, as subcontractors cannot input any information into the CMRA system until the Prime Contractor has entered their data. The Prime Contractor has overall responsibility for ensuring subcontractors enter their respective data. Subcontractors are only responsible for entering Location Data.

Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and shall be reported by 31 October of each calendar year.

14. Depot Access For The Contractor:

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site.

This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved.

Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0009:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENTS

Title Pages

ATTACHMENT 1: PAST PERFORMANCE QUESTIONNAIRE (PRAQ) 5

ATTACHMENT 2: FINANCIAL INFORMATION DOCUMENT 1

ATTACHMENT 3: DEPOT MAINTENANCE WORK REQUIREMENT 189

(DMWR) 11-6610-401 FOR VERTICAL SITUATION INDICATORS

ATTACHMENT 4: DEPOT MAINTENANCE WORK REQUIREMENT 271

(DMWR) 11-6610-402 FOR HORIZONTAL SITUATION INDICATORS

ATTACHMENT 5: TPI-077, TEST PROCEDURES FOR HORIZONTAL 46

SITUATION INDICATOR

ATTACHMENT 6: GOVERNMENT FURNISHED PROPERTY LIST 1

EXHIBIT A: CONTRACT DATA REQUIREMENTS LIST (CDRL) 7

B001 TEST INSPECTION REPORT & DATA ITEM DESCRIPTION

(DID) DI-NDTI-80809B.

EXHIBIT B: CONTRACT DATA REQUIREMENTS LIST (CDRL) 6

B002 QUALITY ASSURANCE PROGRAM PLAN & DATA ITEM

DESCRIPTION (DID) DI-QCIC-81794.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROPOSAL SUBMISSION

PROPOSAL SUBMISSION INSTRUCTIONS:

1. The offeror’s proposal shall be submitted in electronic copy only. The offeror’s proposal must be submitted through the FBO.gov Electronic Response, Document Upload feature. Instructions on this feature can be found in the Vendor User Guide (paragraph 4.3) under the Getting Started tab on the FBO.gov website.

Email, faxes, or hard copy proposals WILL NOT BE ACCEPTED.

1.1 Proposals must be submitted in distinct and severable parts and labeled as Non-Price and Price. The Non-Price proposal shall be further broken down into severable parts and labeled as Technical and Past Performance. Failure to follow these instructions may render your proposal non-responsive. The offeror’s proposal SHALL NOT contain classified information. The use of hyperlinks in proposals is prohibited.

1.2 The Government intends to evaluate proposals and award a contract without conducting discussions with offerors. However, in the event the Contracting Officer concludes conducting discussions is in the best interests of the Government, the Contracting Officer will establish a competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offerors initial proposal should contain the offeror’s best terms from a price and technical standpoint.

1.3 File Packaging: All of the proposal files shall be uploaded in the electronic format specified for that Volume, labeled with the RFP number and Volume number (and element number if applicable) listed in the subject line. Each Volume and file must be uploaded to FBO.gov. Filenames must not contain single quotes, spaces, pound, or percent signs. Your computer must also be running updated virus protection. If your computer is not protected, please do not upload files. Uploading files with viruses may jeopardize your electronic bid submission.

2. FORMAT

2.1 The Proposal submission shall contain five Volumes:

Volume I Technical Volume II Past Performance Volume III Cost/Price Volume IV SF 33 Solicitation Response, signed and dated, with Reps/Certs completely filled out.

Volume V Financial Capability

2.2 The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each Volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

2.2.1 The following additional restrictions apply: Each paragraph shall be separated by at least one blank line. A standard, 12 point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8 point and may be landscape. Those pages that exceed the page counts in Content below will not be evaluated.

2.3 CONTENT REQUIREMENTS

All information shall be confined to the appropriate Volume. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the proposal.

3. REQUIRED PROPOSAL VOLUMES

3.1 VOLUME I - TECHNICAL PROPOSAL

Contractor shall include a Technical Proposal which demonstrates the ability to provide the full requirement of the Performance Work Statement (PWS). Offeror’s Technical Proposals shall be clear, concise, and include all the information required by this PWS in sufficient detail for effective evaluation. The Technical Proposal should not simply rephrase or restate the Government’s requirements and specifications; but, rather shall provide convincing rationale to address how the offeror intends to meet these requirements and specifications. Phrases such as “will comply” or “standard techniques will be employed” in response to the Government’s specifications and requirements found in the PWS should be avoided. Technical Proposals shall include but not be limited to the following:

(1) Federal Aviation Administration (FAA) Certification to Part 145 Repair Station Rating.

(2) Describe Controlled Environment for Overhaul process.

(3) Personnel with minimum of 5 years of experience performing repairs on this type of instrument.

(4) List of Support Tools and Equipment

(5) Quality Management Plan

(6) Material Management Record Keeping

(7) Pre-shop Anaylsis

(8) Project Management

A detailed explanation of what the offeror’s technical proposal should contain for each of the above technical elements is listed below:

1. Federal Aviation Administration (FAA) Certification to Part 145 Repair Station Rating

The contractor shall provide evidence (in the form of a copy of contractor current certification) that the facilities in which the work will be performed has Federal Aviation Administration (FAA) Certification to Part 145 Repair Station Rating as defined in Title 14 of the Code of Federal Regulations (14 CFR) part 145, section

145.59 for Instrument Repair. The Instrument Class Rating under 145.59 shall be IAW 145.59 Section E - Instrument, 2 - Instrument Class Rating: Class 1 Mechanical, Class 2 Electrical, Class 3 Gyroscopic and Class 4 Electronic.

2. Describe Controlled Environment for Overhaul process.

The contractor shall describe the condition of its controlled environment for overhaul and methods of maintaining and monitoring air quality and how it meets the definition in the PWS paragraph 4- Facilities and Personnel.

3. Personnel with minimum of 5 years of experience performing repairs on this type of instrument.

The contractor shall provide evidence of having qualified personnel performing overhauls on the ID- 2278B/A and ID-2277A/A. Personnel shall have a minimum of 5 years of experience performing overhauls on this type of instrument. Contractor shall describe their experience in following Depot Maintenance Work Requirements or similar documents for overhaul of equipment. Overhaul experience shall be specific to Instrument Class Rating under 145.59.

4. List of Support Tools and Equipment.

The contractor shall describe all necessary tooling, fixtures, test and inspection equipment available for overhaul of the ID-2278B/A and the ID-2277A/A. Contractor shall describe in detail the method used to perform the final inspection electrical/functional test and how the procedure is equivalent to the DMWR/TPI requirements. No test equipment, special tools and fixtures will be provided by the government. The contractor is responsible for purchasing and maintaining all equipment, tools and materials necessary to execute the requirements of this

PWS.

5. Quality Management Plan.

The contractor shall show evidence of having a quality management plan and shall discuss how they will ensure that the work will be performed IAW the PWS requirements.

6. Material Management Record Keeping.

The contractor shall provide a description of the controls used for stored material and the method of maintaining a recordkeeping system that has document traceability back to place of purchase as required in PWS paragraph 6.6.

7. Pre-shop Analysis.

The contractor shall describe the method by which the preshop analysis is performed on all assets in the prescribed time IAW PWS paragraph 6.1. This description shall include the process to determine cause of failure, identification or parts required and how the parts are requisitioned in order to meet the schedule requirements of the contract. The contractor shall also discuss his experience with obtaining parts that have long lead times defined as in excess of 200 days.

8. Project Management.

The contractor shall describe the method by which projects are managed, how schedules are developed and adhered

to. This description shall be related directly to the PWS requirements for first article and production delivery to include mitigation strategies to ensure all work is performed within the performance period of the contract.

Offerors are cautioned that “parroting” of the Technical requirements of the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

3.2 VOLUME II PAST PERFORMANCE

Past Performance will be a valid discriminator among the proposals received. Past performance will be approximately equal to cost or price. In the case of equal past performance ratings, price will be the determining factor for award.

Offerors must submit three (3) examples of past performance in providing services on requirements similar to or the same as the requirements in the PWS for the test, evaluation and overhaul of the Aircraft Horizontal and Vertical Situation Indicators. The examples shall have been performed within the past three (3) years for the same or similar scope of work required in this solicitation. Past performance examples will be evaluated for recency, relevance, quality of performance.

a. Recency of the offeror's past performance. Recency is generally expressed as being within the past three (3) years during which past performance references are considered relevant, and is critical to establishing the relevancy of past performance information.

b. Relevance is defined as fulfilling the same or similar requirement for the same or similar quantities under the same or similar circumstances. An example which is considered to be ideally on-point is one which satisfied the same technical requirement for the same quantity, provided to a Government customer, and within the same delivery timeframe as required under this solicitation. It is not required to submit examples which are ideally on-point;

however, offerors should strive to provide those examples which are as relevant as possible.

c. Quality is evaluated as overall customer satisfaction, including but not limited to: performance of the equipment and services provided; timeliness of delivery; willingness to negotiate and accommodate changes; cost control;

processing of warranty claims; performance of maintenance agreements; availability of general customer support.

d. In the case of an offeror without a record of relevant past performance, or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be assigned, the offeror may not be evaluated favorably or unfavorably on past performance. In such case, the offeror’s past performance will be considered Neutral Confidence.

e. Negative information obtained using past performance evaluations will be provided to the offeror to be addressed unless such negative information or circumstances have already been addressed by the offeror.

Each example of past performance shall have the following information:

Data concerning the offeror shall be provided in the most recent efforts listed first. This Volume shall be organized as stated below:

(i) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

a) Contract Number or Sales Number, Date of Sale, Place(s) of Performance, CAGE Code, and DUNS Number for the contractor. If the proposing contractor’s work was performed as a subcontractor, provide the following information regarding the prime contractor(s): company name, point of contact (POC), current mailing address, e-mail address, telephone, and fax number(s).

b) Description of Services Provided.

c) Awarded price/cost, Final or projected final price/cost.

d) Delivery schedule, including dates of start and final completion of work.

e) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

f) Customer/Agency Name

g) Contact Information to include name, position, phone and e-mail.

It is the offeror’s responsibility to ensure all contact information provided is current. The Offeror is advised to notify the POC that a Past Performance Reference will be requested by the Government. The Government will determine a Past Performance rating on the information that was able to be obtained.

(ii) Section 2 – Performance. Offerors shall provide a specific narrative explanation regarding each contract listed in Section 1. The narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. This section should not exceed 5 pages.

a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(iii) Section 3 –New Corporate Entities: New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(iv) Section 4 - Past Performance Questionnaire (SOLICITATION ATTACHMENT 1). For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to stephanie.m.coleman17.civ@mail.mil. The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields:

Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name;

POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

Offerors are discouraged from providing POCs with another Contractor’s facility, i.e., in case an offeror (or one of his/her team members) is in a sub-contract with another Contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental/Commercial agency POCs in lieu of sub-contract numbers or prime contract POCs in situations as described above.

Should the offeror provide more than three (3) examples of past performance, the Government is not obligated to contact more than the first three. Offerors should confirm that the POC telephone numbers are accurate and in service; failure to provide valid telephone numbers does not obligate the Government to further pursue those examples of past performance.

Nothing in this solicitation prohibits the Government from obtaining and considering past performance from any source available.

The Offeror’s overall Past Performance will be rated using a past performance confidence assessment. Offerors must have confidence rating of Satisfactory Confidence to be determined to have acceptable past performance.

3.3 VOLUME III COST/PRICE

Pricing must be proposed for all CLINs in order for proposal to be considered.

In addition to the total CLIN pricing, offerors shall provide the unit price per asset for CLIN 0001 and CLIN 0004 Preshop Analysis (Horizontal and Vertical), CLIN 0002 and CLIN 0005 First Article (Horizontal and Vertical) and CLIN 0003 and CLIN 0006 Overhaul (Horizontal and Vertical).

**For example: 90 units at the uniti price $1.00 each equals the Lot price of $90.00 and Total Amount of $90.00.

Reference FAR 52.215-20 IV - Requirements for certified cost or pricing data or information other than certified cost or pricing data (Oct 2010) - Alternate I. Upon the contracting officer’s request, other pricing information described in FAR 52.215-20 IV will be required to evaluate price.

Offerors are advised to provide the most competitive pricing they can with the initial proposal submission.

3.4 VOLUME IV SF 33 SOLICITATION RESPONSE, SIGNED AND DATED, WITH REPS/CERTS

COMPLETELY FILLED OUT.

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission or hand sign and scan. No type signatures.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award Section B – Schedule, Pricing filled in for all CLINs (to include Unit Price, Lot Price, and Total Amount) Section K – Representations/Certification, Other Statements of Offerors

Offerors are advised to provide their most competitive pricing with the initial proposal submitted.

All Amendments to the solicitation must be signed, dated and submitted with Proposal.

Solicitations, Offer and Award Documents, and Certifications and Representations shall not be addressed separately from that submitted in Volume IV – Solicitations, Offer, and Award Documents and Certifications and Representations.

The Certifications/Representations, Amendments Volume will be evaluated IAW Basis for Award (section M) and a rating of Acceptable must be received to be eligible for award.

3.5 VOLUME V FINANCIAL CAPABILITY

The offeror must show that they have adequate financial resources to perform the contract or the ability to obtain them. The offeror must read the SOLICITATION ATTACHMENT 2: FINANCIAL INFORMATION and choose to submit either of the three forms of financial information with their proposal.