Attachment_3-Submission_Instructions__Evaluation_Criteria.pdf

W25G1V-18-R-0031 Attachment 3

SUBMISSION INSTRUCTIONS & EVALUATION CRITERIA

1. INTRODUCTION.

1.1 The offeror’s proposal shall be submitted in electronic copy to FBO.gov. , the offeror's proposal must be submitted through the FBO.gov Electronic Response, Document Upload feature. Instructions on this feature can be found in the Vendor User Guide under the Getting Started tab on the FBO.gov website. Email, faxes, and hard copy proposals WILL NOT BE ACCEPTED.

1.2 Failure to follow these instructions may render your proposal non-responsive. Offerors are cautioned that there are page limits to each of the proposals submitted. The offeror’s proposal SHALL NOT contain classified information. The use of hyperlinks in proposals is prohibited.

1.3 The Government intends to immediately evaluate proposals and award a contract without conducting discussions with offerors. However, in the event the Contracting Officer concludes conducting discussions is in the best interests of the Government, the Contracting Officer may do so at their discretion.

1.4 Offeror must be found to be responsible In Accordance With (IAW) FAR Part 9.1 to receive an award. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine responsibility IAW FAR 9.104-1. If apparent successful offeror is deemed to be NOT responsible by the Contracting Officer, award will be made to the next highest overall ranked offeror deemed responsible.

2. FORMAT

2.1 The submission shall contain four volumes:

Volume I Technical Volume II Performance Confidence Assessment Volume III SF1449 & Attachment 1- Price Table Response

Volume IV Certifications/Representation, Exceptions & Amendments.

2.2 The submission shall be clearly indexed and logically assembled IAW this document. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered. MS Word (.doc) files shall use the following page setup parameters:

2.2.1 Margins – Top, Bottom, Left, Right 1”

2.2.2 Gutter – 0”

2.2.3 From Edge – Header, Footer 0.5”

2.2.4 Page Size, Width – 8.5”

2.2.5 Page Size, Height – 11”

2.2.6 Each paragraph shall be separated by at least one blank line. A standard, 12 point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8 point and may be landscape. Those pages that exceed the page counts in content below will not be evaluated.

2.3 CONTENT REQUIREMENTS

All information shall be confined to the appropriate volume. Information not contained in the appropriate volume, or beyond the specified page count for that particular volume, will be redacted and not considered during evaluation. The offeror shall limit submissions to that essential documentation which is sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the proposal.

3. PROPOSAL SUBMISSION

3.1 Each volume shall be submitted electronically through FBO.gov. Any pages that are changed (as a result of negotiations or proposal revisions) should have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each Volume shall be clearly labeled with its Title and revision number.

3.2 FILE PACKAGING

All of the proposal files shall be submitted through FBO.gov in the electronic format specified for that volume in this document.

4. REQUIRED SUBMITTAL VOLUMES

4.1 VOLUME I – TECHNICAL

The Technical volume shall clearly reflect how the offeror proposes to comply with the performance required as identified in the Performance Work Statement. Your technical submittal is to be clear and concise and shall be comprised of the offerors response to the following element.

(a) Cover Letter: Offerors shall provide a brief introduction and outline of how the effort required by the solicitation will be assigned for performance within the company’s corporate structure and among any proposed subcontractors. Offeror must state that the Government may accept their offer for a minimum of ninety (90) Days from the date specified on page 1 of the (SF) 1449. Offeror must state whether they are registered at registered in the System For Award Database (SAM) at https://www.sam.gov (required to be considered for award). Additionally the following information must be provided for the prime and each proposed subcontractor; entire company name, company address, CAGE Code, DUNS Number.

https://www.sam.gov/

(b) Supply Chain Management Plan. Offerors must submit a supply chain management plan for the Broadband Local Area Network (BBLAN) dual coax cable system located on Tobyhanna Army Depot. The offerors plan must cite, in detail, how the offeror will obtain fully compatible replacement material and components in manner that allows them to meet the Governments performance requirements. This plan must thoroughly address the offerors approach to rapidly acquire and provide an adequate and consistent supply chain for the entirety of the BBLAN.

The BBLAN consists of the entire cable system, all of its components. The BBLAN is comprised of, but not limited to, the following types of components: Coax Cable (inside and out) approximately 31 miles, C-COR model ASM-2909 Head-End Equipment, Amplifiers, Line Extenders, Power Supplies including backup, Remote Pilot Generators, Equalizers, Node Taps, Filters, Drops, Splitters, Couplers, Connectors, Pole Line Equipment, and Miscellaneous minor components.

(c) Technical Approach: Offeror shall provide a description of demonstrated ability to meet the contract requirements for the overall project and how they intend to fulfill the contract PWS requirements by clearly describing and explaining how they will satisfy each requirement. A single statement of Contractor compliance will not be accepted in lieu of an explanatory description and shall disqualify the Contractor from contract award consideration

(d) Employee Qualifications. Offerors shall provide a list of all employees that will perform the duties described in the PWS along with a summary detailing their experience working on the repair, installation, operation and maintenance of all the Broadband LAN equipment at TYAD.

This experience must include the use of schematic diagrams, a variety of test equipment, troubleshooting, installing, maintaining, repairing or instructing on coaxial cable plants or similar functions.

4.1.1 EVALUATION & RATING

All sub-factors of the Technical Volume will be evaluated IAW this document, the PWS and FAR 52.212-2 and a rating from the following table applied;

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

4.1.2 REQUIRED VOLUME FORMAT

(a-e) MS Word or PDF.

4.1.3 PAGE COUNT

(a) The submission for Cover Letter shall not exceed 2 pages total.

(b) The submission for Supply Chain Management Plan shall not to exceed 5 pages total.

(c) The submission for Technical Approach shall not to exceed 5 pages total.

(d) The submission for Employee Qualifications shall not exceed 5 pages total

4.2 VOLUME II– PERFORMANCE CONFIDENCE ASSESSMENT

Offerors shall submit a list of the most relevant Government and commercial contracts (prime and major subcontracts) during the past 5 years only, which are relevant to the efforts required by this solicitation. The minimum required citations is 1, the maximum citations is 3.

4.2.1 EVALUATION & RATING

(a) The performance confidence assessment is an assessment of the offeror’s probability of meeting the minimum solicitation requirements based upon relevant examples of past performance. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

(b) There are two (2) aspects to the past performance evaluation. The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. These two (2) aspects are evaluated and used to determine the Performance Confidence Assessment.

(c) To receive consideration for this award, a minimum performance confidence assessment rating of ‘Satisfactory Confidence’ must be received.

(d) The Performance Risk Volume will be evaluated IAW this document, the PWS and FAR 52.212-2 and a rating from the following table applied;

Performance Confidence Assessment Ratings Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

Unknown Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4.2.2 REQUIRED VOLUME FORMAT

MS Word submitted IAW this document.

4.2.3 PAGE COUNT

Total page count for entire Performance Risk Volume shall not exceed 2 pages per cited example, up to a maximum of 6 pages.

4.2.4 RELEVANCY

Relevant efforts are defined as those pertaining to providing comparable services to Government entities or other Businesses with similar requirements (scope, complexity, breadth, depth, contract duration and similar dollar thresholds) as required by this solicitation. Cited examples will be further ranked in relevancy dependent upon recency.

4.2.4 ADDITIONAL VOLUME REQUIREMENTS

When citing past performance examples, offerors shall indicate their contribution to the overall effort referenced. For example, whether the offeror was the prime or a sub on the contract, their contribution to the overall effort in a large contract involving multiple contractors, and the period of performance during which the offeror was actively engaged in the effort.

4.2.5 VOLUME ORGANIZATION

This volume shall be organized into the following sections:

(a) Section 1 – Contract Descriptions. This section shall include past performance information in the following format:

1. Contractor/Sub-Contractor Place(s) of Performance, CAGE Code, and DUNS Number for the contractor and each subcontractor. If the proposing contractor’s work was performed as a subcontractor, provide the following information regarding the prime contractor(s): company name, point of contact (POC), current mailing address, e-mail address, telephone, and fax number(s).

2. Government or commercial contracting activity, current address, Procuring Contracting Officer (PCO) name, e-mail address, telephone and fax number(s).

3. Government’s technical representative/COR, or commercial POC current e-mail address, telephone and fax number(s).

4. Government contract administration activity and the Administrative Contracting Officer (ACO) name, or commercial contracting POC current e-mail address, telephone and fax number(s).

5. Contract Number(s) and, if applicable, Delivery Order Number(s) of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements or commercial contract number .

6. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

7. Awarded price/cost.

8. Final or projected final price/cost.

9. Original delivery schedule, including dates of start and completion of work.

10. Final, or projected final, delivery schedule, including start and completion of the work.

(b) Section 2 – Performance. Offerors shall provide a specific narrative explanation regarding each contract listed in Section 1. The narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The offeror shall provide data on all instances where re-performance of the services was required.

4.3 VOLUME III –SF1449 & ATTACHMENT 1-PRICE TABLE RESPONSE.

(a) SF1449 RESPONSE Offeror shall fill in attached form (SF) 1449 contained within the LATEST Amendment Conformed Solicitation document posted to FBO.gov. On the SF1449 offeror shall complete blocks 17a, 17b, signed by a company official authorized to contractually bind the company in block 30, and enter proposed prices only on EVERY page of the Supplies or Services and Prices/Costs section of the SF1449, IAW the Contract Line Item (CLIN) Descriptions, Attachment 1-Pricing Table and this document.

(b) ATTACHMENT 1-PRICING TABLE RESPONSE The offeror shall insert FFP unit prices for each LAN drop and insert fully loaded hourly rates for each Remedial Maintenance (On-site Maintenance & Telephonic Response) throughout every Period of Performance on Attachment 1-Pricing Table except CLIN 0007.

4.3.1 EVALUATION & RATING

The Pricing Volume will be evaluated IAW the Pricing Table, the PWS, FAR 52.212-2 and the following;

(a) The Government may determine that an offer is unacceptable if the base and option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) Please note, As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror's final option period price to the offeror's total price IAW FAR 52.212-2. Thus, the offeror's total price for the purpose of evaluation will include the base period, first option, second option, and one-half of the second option. Offerors are required only to price the base and two options. Offerors shall not submit a price for the potential six month extension of services period.

(c) The Government may, at its discretion, conduct a Cost Realism Analysis while determining responsibility of the apparent successful offeror whose offer appears to be unrealistically low in relation to the majority of offers received.

4.3.2 REQUIRED FORMAT

NA, the offeror shall insert unit prices and fully loaded hourly rates for each labor category and every Period of Performance on Attachment 1-Pricing Table then enter the appropriate Contract Line Item (CLIN) totals into the matching SF1449 CLIN.

4.3.3 PAGE COUNT

NA, the Price Volume submittal shall consist of only the offerors response to Attachment 1- Pricing Table and the SF1449 line items.

4.4 VOLUME IV –CERTIFICATIONS/REPRESENTATIONS, EXCEPTIONS AND

AMENDMENTS.

(a) Offeror shall fully complete the Certifications/Representations, Exceptions and Amendments.

Unless offeror has already included the certifications/representations in System For Award Management (SAM.GOV) and offeror indicates such in this Volume of their proposal, parties interested in responding to this Request For Proposal (RFP) shall complete the following Representations & Certifications if required in the applicable FAR clause;

FAR 52.209-5

FAR 52.212-3

FAR 52.219-1 Alt 1

FAR 52.222-26

FAR 52.222-35

(b) Any offeror exceptions must be clearly stated with reference to the specific solicitation document, page number and PARA on a continuation page which shall be contained in this volume of the proposal.

(c) Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised they must acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the first page of each amendment ONLY with their proposal.

(d) Offeror must state that the Government may accept their offer for a minimum of ninety

(90) Days from the date specified on page 1 of the (SF) 1449. Offeror must state whether they possess an active registration in the System For Award Database (SAM) at https://www.sam.gov (required to be considered for award under). Additionally the following information must be provided for the prime and each proposed subcontractor;

entire company name, company address, CAGE Code, DUNS Number, and type of work to be performed via citation to the applicable Government statement of work

(PWS) subparagraph number(s).

4.4.1 EVALUATION & RATINGS

The Exception and Amendments Volume will be evaluated IAW this document, the PWS and FAR 52.212-2 and a rating from the following table applied;

Solicitation Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

4.4.2 REQUIRED FORMAT

(a) MS Word or PDF.

(b) NA, Offeror shall fully complete any amendment as required.

4.4.3 PAGE COUNT

(a) Submission shall not exceed 1 page.

(b) NA, Offeror shall fully complete any amendments as required.

(End of Document)