A01_-_PWS_2017rev_16R0039Attach_1.docx

Emergency Performance Work Statement

Preventive Maintenance and Remedial Repair of UPS, Generator, Batteries and Automatic Transformer Switches located at Tobyhanna Army Depot Monroe County Tobyhanna, PA

SYNOPSIS

Furnish all supervision, labor, equipment and parts to provide preventive maintenance services, inspections, remedial repairs and on-call emergency remedial maintenance for a one year period with four (4) option years for the following:

Emergency Battery Systems Telephone Central Office building #11, 24 each Absolute GNB Type 100A 99 4800AH, 8HR, 1.75VPC.

UPS Building 11 Wing “C” DOIM Eaton UPS (200 Sealed Batteries) (2 Units).

Building 11 Wing “D” Telephone Room Northern Tel (Rectifier and batteries) Building 1B bay 3, Missile Eaton UPS system, (160 Batteries, 4 strings of 40) Building 1B bay 1, Night Vision Eaton UPS system (80 batteries, 2 strings of 40) Building 1C bay 1, Eaton UPS system (80 batteries, 2 strings of 40) Building ASRS Liebert Nfinity UPS unit. (7 batteries) Building 17 Emerson 9170+ UPS unit. (8 batteries, 4 strings of 2) Building 20 Liebert Nfinity UPS unit. (6 batteries) Building 72 Raised Floor Liebert/Emerson UPS unit 610 (40 Sealed Batteries) Building 72 Raised Floor Eaton UPS unit. (160 Sealed Batteries) Building 72C Eaton 9395 UPS unit (80 batteries, 2 strings of 40) Building 72D Eaton UPS unit 9390 (3 units) (Unit not in use) (120 batteries) Building 73, Emerson UPS system. (40 cells) (Unit presently not in use) Building 63, Mesa Tech (Rectifier and batteries) (92 batteries) Building 16, Eaton 9355-30 UPS unit.

Building 12, Eaton 9355-20 UPS unit.

Building 50 Tower Powerware Ferrups 12.5K UPS unit.

Generators: The generators served by this contract are in service at various locations throughout the Depot. Their function is to supply back-up power to critical loads when normal power has been lost. A list of generators is provided in Attachment A.

Uninterruptible Power Systems (UPS): This PWS includes two methods of preventive maintenance. The first conducted with the UPS operational which includes an infrared scan of key UPS components. The other requires taking the UPS off-line for a thorough non-powered inspection service and cleaning. A list of UPS units is provided in Attachment B.

Automatic Transfer switches: This contract will cover testing and general maintenance for all Automatic transfer switches listed in section 2.6.1.

2. SCOPE OF WORK

2.1 Emergency Battery Systems

2.1.1 Inspections: Perform semi-annual , IEEE-450 preventive maintenance inspection on the above listed battery systems in the locations specified. Perform the following checks for all applicable locations. Report any major adverse condition discovered to the Contracting Officer’s Representative (COR) or the designated alternate immediately for corrective actions to be initiated.

2.1.1.1 Sealed-Cell Batteries

Battery String Voltage Individual Cell Voltage Individual Cell Impedance Intercell Resistance Ambient Temperature Post Temperature Jar Bulging Corrosion on Terminals, Connectors, and Posts Cell Cracks or Leaks Battery Cleanliness

2.1.1.2 Wet-Cell Batteries

Battery String Voltage Individual Cell Voltage Individual Cell Specific Gravity Intercell Resistance Ambient Temperature Post Temperature Sedimentation on bottom of cell Corrosion on Terminals, Connectors, and Posts Cell Cracks, Crazing, or Leaks Positive Plate GrowthWh Battery Cleanliness

2.1.1.3 Abnormalities Recorded And/or Corrected

Room Cleanliness-free from obstructions Ventilation Rack Integrity Cable Integrity-insulation and safety

2.1.2 General System Maintenance/Cleaning

2.1.2.1 Remove dust, dirt and oxidation from the battery system. Check terminals for proper torque value and tighten as required. Note corrective actions on the report. Clean the battery storage area and mounting racks, also neutralize as required. Abate corrosion by using suitable coatings and techniques. Report any damage noted to the system on or within the rooms to the COR immediately.

2.2 Power Systems

Inspect the following items of the power systems and make corrections if necessary on listed battery systems:

2.2.1 CHARGER--Correct DC Float Voltage and Current Capacitors, Relays and Fuses.

2.2.2 INVERTER--Correct AC Voltage and Current Capacitors, Relays and Fuses.

2.2.3 PANEL METERS—Calibrate Ammeters and Voltmeters to Manufacturers Specifications.

2.2.4 TIMERS, ALARMS, AND INDICATING LIGHTS--Set to Manufacturers Specifications.

2.2.5 All Associated Equipment for Each UPS unit. - Set to Manufactures Specifications.

2.3 Unserviceable Batteries

In the event excess or unserviceable batteries require disposal, the Contractor shall prepare these items in the following manner

2.3.1 Damaged/cracked batteries: Drain remaining contents of these batteries into a suitable container, replace the battery caps, secure with masking tape, and place the batteries on their sides onto suitable pallet and banded in place. The contractor will recycle/dispose of the battery and provide the government with the shipping documents.

2.4 Generators

2.4.1 Data Collection

The contractor shall inspect all the generator sites listed in Attachment A and develop a database of information. The database shall include system manufacturer’s information as listed on the actual equipment and a description of the site and control equipment associated with the generator. A sample data sheet is provided in Sample 1 and 2 (Pages 23 and 24).

Fill out these samples for each unit in their entirety and provided to the COR within one week after the first service.

Provide two copies of the database to the Contracting Officer in report form. Also provide the database in digital form using a Microsoft Excel or other approved electronic format.

Break down this report by unit and transmit to the COR within two weeks after the inspection/service. Email is an approved method of delivering this report.

Prepare and maintain a logbook of all inspections, tests and repairs performed at each site. An electric plant operation log is provided as a sample in sample 2. A similar format may be used for data reporting as long as the required information shown in the sample is recorded.

2.4.2 Preventive Maintenance Checks and Services (PMCS)

2.4.2.1 Semi-Annual

Perform the preventive maintenance checks and services listed below on a semi-annual basis unless otherwise indicated. Specific tests and inspections are shown in sample 2. The contractor shall schedule each visit at least five working days in advance. Perform PMCS Monday through Friday between the hours of 0800 and 1500. Make the semi-annual visits during the months of October and April. Report defects or abnormal conditions found during the semi-annual PMCS to the COR. Perform repairs as described in the remedial repair section of this statement of work.

Report the first annual service to the COR on generator exercise time/day of the week and duration. Also, indicate if the exercise is run loaded or unloaded. This report can be sent electronically to the COR.

2.4.2.1.1 Services and Inspections:

Check and service all fluid levels: This includes any additives the coolant may require to include adding fluid or replacing the existing fluid if deemed necessary to maintain proper operation of the cooling system.

Service and load test starting batteries.

Check and adjust battery charging system.

Inspect and adjust drive belts.

Check air-cleaner element and inspect air induction system.

Inspect main generator and rotor assemblies.

Clean and polish DC commutator and slip ring assembly.

Inspect all controls for visual defects.

Inspect for and correct minor leaks in the fuel, oil, and engine coolant systems. Repair leaks prior to leaving the unit or if parts are to be procured as soon as possible with the approval of the POC or Depot representative.

Inspect and torque fasteners.

Test unit under no-load condition.

Inspect exhaust system.

Inspect and adjust generator voltage and frequency.

Test main generator and controller operation.

Inspect pressures, gauges, and instruments.

Inspect ignition, fuel injectors, and alternator output.

Inspect all safety controls and engine monitors.

Perform a visual inspection on the automatic transfer switch and clean contacts.

Lubricate as recommended by the equipment manufacturer.

Inspect all space heaters, exhaust fans, lights, and enclosures for proper operating condition.

Inspect cooling and test water jacket heater.

Test and calibrate meters and alarms as required.

Inspect fuel system.

** NOTE **

During the inspection process if ANYTHING is detected that will prevent the proper operation of the generator and associated equipment in an emergency it is to be attended to immediately along with a complete report to the COR as soon as possible. No generator is to be left in a non-operational state unless authorized by the COR or an authorized representative of the government.

List of authorized government representatives for generator PM contract:

2.4.2.2 Semi-Annual Services:

Perform the tests and services listed below on a Semi-annual basis unless otherwise noted. Report deficiencies found as a result of these tests to the Contracting Officer. Perform repairs as described in the remedial repair section of this Statement of Work. The annual service date may coincide with the quarterly maintenance visit.

2.4.2.2.1 Services and Tests: To be performed during the Fall PM on even Fiscal Year and not Calendar year. Fiscal year starts October 1st.

Oil Analysis: Test oil for engine wear rate, cleanliness, contamination, and condition. Use oil analysis reports to develop a service history and predictive maintenance report. Replenish oil as necessary. Perform recommended more frequent replacement in accordance with the Remedial Repair paragraph.

Coolant Analysis: Test coolant for effectiveness and cleanliness. Incorporate coolant analysis reports into the maintenance history database. Recommend coolant replacement and purging and execute in accordance with the Remedial Repair paragraph of this document.

Load Testing: To be performed during the spring (April) PM on odd Fiscal years. A Fiscal year starts October 1st. Test each unit under a simulated load. Apply load at 25% of the generator’s KVA rating for 1/4 hour (15 min), 50% for 1/4 hour (15 min), and 100% for 1.5 hour. (Total testing time = 2 hours).

Below Listed generator units have load banks attached. No temporary units will be necessary for these units when performing load testing.

Unit #5, #17, #20, #23 Individual pricing is to be provided for each unit for load bank testing.

Automatic Transfer Switch: Clean, lubricate and operationally test automatic transfer switches. Check connections for proper torque or thermally test under load and tighten as required in accordance with the manufacturer’s specifications.

Coolant System: Pressure test the coolant system in accordance with the equipment manufacturer’s specification and maintain fluid levels whenever the unit is serviced.

Corrosion Abatement: The contractor shall abate all corrosion on the generator, or generator housing and associated equipment, then prepare, prime, and apply a suitable top coat to match the surrounding finish. Do not use paints containing zinc chromate pigments, strontium chromate pigments, or lead in excess of 0.06 percent by weight of the total nonvolatile content (calculated as lead metal). Submit Material Safety Data Sheets (MSDS) for all paints, primers, and other hazardous materials proposed for use.

Housekeeping: All equipment enclosures or rooms shall be cleaned and cleared of debris.

Emissions: Inspect generator exhaust emissions during start-up and while under load to ensure capacity does not reach 60% or exceed 20% more than three minutes in an hour.

Insulation Test: Test and record the insulation resistance on the main stator, main rotor, exciter stator, and exciter rotor. Measure insulation resistance before the equipment is operated. Record measurements and graph in the equipment maintenance log.

2.4.3 Remedial Repair

If the repair discovered during scheduled maintenance takes less than ½ an hour and the materials cost is less than $50.00 then it is to be considered a minimal repair and thus not billable. This requirement is not to exceed 2 instances per day. Upon the occurrence of the 3rd instance, all 3 regardless of amount become billable.

Submit a summary of all recommended remedial repair actions for all other actions and for repairs/services that for some reason cannot be performed at the time of the visit when the problem is identified, within 5 workdays of each service date. (If the condition will render any unit in operational report to the COR immediately and initiate corrective actions.) Some possible reasons for extended remedial repair required:

Parts/materials not on truck. (special order/non-truck stock items) Non-standard Equipment/tools required not available at this time.

2.5 Uninterruptible Power Systems (UPS)

2.5.1 Equipment

2.5.1.1 UPS Specifications:

· MFR: EATON

· MDL: 9395-275

· SN: ED043BAA05

· RATING : 225 KVA/Modules

· VOLTAGE: 480 Volt - 3 Phase Input--480/277 Volt - 3 Phase Output

· LOCATION: Bldg. 11 Computer Room

· MFR: EATON

· MDL: 9395-275

· SN:ED043BAA06

· RATING: 225 KVA/Modules

· VOLTAGE: 480 Volt - 3 Phase Input--480/277 Volt - 3 Phase Output

· LOCATION: Bldg. 11 Computer Room

· MFR: EATON

· MDL: 9395-550

· SN: ED043BAA04

· RATING: KVA

· Voltage: 480 Volt- 3 Phase Input— 480/277 Volt-3 Phase Output

· LOCATION: Bldg. 1B Bay 3

· MFR: Liebert

· MDL: Nfinity

· SN: N204C0712600

· RATING: 8 KVA

· Voltage: single phase 120V Output.

· LOCATION: Bldg. ASRS

· MFR: EATON 9355 - 30

· MDL: 20

· SN: BF362KXX19

· RATING:

· Voltage: 208

· LOCATION: Bldg. 16

· MFR: Liebert

· MDL: Nfinity N

· SN: N10850312600

· RATING: 8 KVA

· Voltage: single Phase 120 V Output.

· LOCATION: Bldg. 17

· MFR: Liebert

· MDL: Nfinity

· SN:

· RATING: 8 KVA

· Voltage: single Phase 120 V Output.

· LOCATION: Bldg. 20

· MFR:EMERSON

· MDL: U395A154ACCB778

· SN: D08L5A0023

· RATING: 150 KVA

· VOLTAGE: 480 Volt - 3 Phase Input--208/120 Volt - 3 Phase Output

· LOCATION: Bldg. 72, Tobyhanna Army Depot (Raised Floor area NW)

· MFR:EATON

· MDL: 9395-550

· SN: ED064BAA08

· RATING: 450 KVA

· VOLTAGE: 480 Volt - 3 Phase Input—480/277 Volt - 3 Phase Output

· LOCATION: Bldg. 72, Tobyhanna Army Depot (Raised Floor area N)

· MFR:EATON

· MDL: 9395-80

· SN: ED492CAB03

· RATING: 80 KVA

· VOLTAGE: 480 Volt - 3 Phase Input—480/277 Volt - 3 Phase Output

· LOCATION: Bldg. 72, Tobyhanna Army Depot (Antenna Pad Area)

MFR: EATON

MDL: 9355-30

SN: BF362KXX19

RATING: 20 KVA

VOLTAGE: 208/120 Volt - 3 Phase Input--208/120 Volt - 3 Phase Output LOCATION: Bldg. 16, Tobyhanna Army Depot

2.5.2 Preventive Maintenance Inspections: Follow the manufacturer’s maintenance guidelines which include but are not limited to:

Inspect all connections, components and wiring for overheating, wear, and unusual signs.

Check all power connections for proper torque.

Check and verify all systems level controls.

Check and verify all inverter module controls.

Check frequency synchronization of all power inverter modules to available bypass power.

Repair and correct any fault, damage, discolored, and worn components.

Check and verify system auto transfers when available.

Check and verify manual transfer from UPS system to normal bypass and from normal bypass to UPS mode.

Check and verify UPS system output voltage adjustments.

Complete all logic adjustments, including input voltage/frequency parameters, output voltage/frequency parameters, float voltage setting, frequency setting, etc.

2.5.3 Response and Scheduling

Security: Building 73 is a secure facility and does not allow the possession of cellular phone, radios and other portable electronic devices. Cameras are not permitted on the depot without an authorized camera pass from the security division.

Respond by phone within 1 hour of an emergency call and report to the facility if directed by the Depot POC within 4 hours, 24 hours/day, 7days/week, and emergency service labor and travel coverage.

Note on an emergency call in who called for the service and provide a report within 48 hours of performing the service to a government representative listed.

Semi-annual preventive maintenance and on-call remedial maintenance shall be scheduled between 0730 and 1600 hours, Monday thru Friday, excluding holidays. Notify the COR three business days prior to the scheduling of maintenance. Remedial service shall be provided within three business days of notification. Accept requests for remedial service, 24 hours a day, and seven (7) days per week.

Camera phones are not permitted on Tobyhanna Army Depot without a camera pass.

2.6 Automatic Transfer Switches.

2.6.1 List of Automatic transfer switches: that are to be maintained under this contract MFR: Russel Electric (11C-139-ATS001)

SN: 35251-3 A/B

MDL: RTBDNB-4004CEF

RATING: 400 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 11 (UPS) computer rooms

MFR: ASCO (11C-139-TS002)

MDL: 962 Automatic Transfer Switch

RATING:

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 11 (UPS) computer rooms

MFR: EMERSON

MDL: TRANSFER SWITCH

RATING: 400 AMP

VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 16

MFR: Russel Electric

SN: 35251-1 A/B

MDL: RTBDNB-8004CEF

RATING:

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 11 (Battery) computer rooms.

MFR: CYBEREX DIGITAL STATIC TRANSFER SWITCH

MDL: DSR04003264806N065

RATING: 400 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 11 (Battery)computer room

MFR: CYBEREX DIGITAL STATIC TRANSFER SWITCH

MDL: DSR04003264806N065

RATING: 400 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 11 (Battery) computer room

MFR: Kohler (11D-127A-TS001)

SN: K54522

MDL: K-568341-800

RATING: 800 AMPS

VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 11 Telephone Room (Wing D)

MFR: CYBEREX DIGITAL STATIC TRANSFER SWITCH

MDL: DSR06003264806N065

RATING: 600 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 1B bay 3 UPS room

MFR: ASCO

SN: 128654-2

MDL: 940 ATS

RATING: 2000 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 1B bay 3 Substation

MFR: ASCO

SN: 614833

MDL: E00300030400CIOC

RATING: 400 AMP rating VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 17

MFR: ASCO

RATING: 400 AMP

VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 20

MFR: ASCO 7000 Series

SN:

RATING: 800 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 242

MFR: Cutler Hammer Cat. No. ATVMKDA30225BSU

SN: KU90611

RATING: 225 AMPS

VOLTAGE: 208 Volt - 3 Phase LOCATION: Bldg. 601 Lift Station

MFR: ASCO

SN: 200136-3 RE

MDL: 300 Series

RATING: 104 AMPS

VOLTAGE: 208 Volt - 3 Phase LOCATION: Housing Lift Station

MFR: ASCO

MDL: 300 Series

RATING: 104 AMPS

VOLTAGE: 208 Volt - 3 Phase LOCATION: Bldg. 1B bay 1 Lift Station

MFR: ASCO

SN: 178508-7 RE

MDL: 300 Series

RATING: 104 AMPS

VOLTAGE: 208 Volt - 3 Phase LOCATION: Bldg. 4 bay 6Lift Station

MFR: ASCO

SN: 178168-4 RE

MDL: 300 Series

RATING: 104 AMPS

VOLTAGE: 208 Volt - 3 Phase LOCATION: Bldg. 4 bay 2 Lift Station

MFR: ASCO

SN: D182943

MDL: 4045DF150

RATING: 104 Amps VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 7 Environmental

MFR: ASCO

MDL: 300 Series

RATING: 104 AMP

VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 215 Well Station

MFR: ASCO

MDL: 300 Series

RATING: 104 AMP

VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 1027 Well Station

MFR: ASCO

MDL: 300 Series

RATING: 104 AMP

VOLTAGE: 208 Volt - 3 Phase LOCATION: Building 50

MFR: ASCO

SN: 494152

MDL: 7000 Series RATING: 800 Amps VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 72

MFR: ASCO

SN: 584141 RE

MDL: 7000 Series

RATING: 1200

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 72

MFR: ASCO

SN: 382581FP

MDL: 7000

RATING: 800 AMP

VOLTAGE: 480 Volt - 3 Phase LOCATION: Building 73

MFR: ASCO

S/N: 315190FP

RATING: 400

VOLTAGE: 208 Volt - 3 Phase LOCATION: Post 8 Gate

MFR: ASCO

MDL: 7000 Series

RATING: 200 AMP

VOLTAGE: 208 Volt - 3 Phase LOCATION: Truck Gate Bldg. #61

2.6.2 Preventive Maintenance Inspections: Follow the manufacturer’s maintenance guidelines which include but are not limited to:

Perform a visual inspection on the automatic transfer switch.

Test the transfer switch yearly, with prior approval. (Request 2 weeks in advance during the July PM)

2.6.3 Response and Scheduling

Security: Building 73 is a secure facility and does not allow the possession of cellular phone, radios and other portable electronic devices. Cameras are not permitted on the depot without an authorized camera pass from the security division. This building must be scheduled at least 1 day in advance as an escort will be required. (UPS - System is presently out of service) 4 hour response, 24 hours/day, 7days/week, emergency service labor and travel coverage.

Preventive maintenance and on-call remedial maintenance shall be scheduled between 0730 and 1600 hours, Monday thru Friday, excluding holidays. Notify the COR three business days prior to the scheduling of maintenance. Remedial service shall be provided within three business days of notification. Accept requests for remedial service, 24 hours a day, and seven (7) days per week.

2.6.4 Remedial Repair

If the repair discovered during scheduled maintenance takes less than ½ an hour and the materials cost is less than $50.00 then it is to be considered a minimal repair and thus not billable). This requirement is not to exceed 2 instances per day. Upon the occurrence of the 3rd instance, all 3 regardless of amount become billable.

Submit a summary of all recommended remedial repair actions for all other actions within 5 workdays of each service date. (If the condition will render any unit inoperable report to the COR immediately and initiate corrective actions.) The report shall include a quotation for the recommended actions along with an explanation of the defect discovered. Include a complete cost breakdown with labor cost and material in cost proposals, clearly detailed for evaluation. After review, the Government may elect to have the repairs performed. If the proposal is not acceptable, the Government may elect to have the repairs performed under a separate contract. The Contracting Officer or his representative must approve all remedial repairs. This is for repairs/services that for some reason cannot be performed at the time of the visit when the problem is identified. Some possible reasons for extended remedial repair required:

Parts/materials not on truck. (special order/non-truck stock items) Non-standard Equipment/tools required not available at this time.

2.6.5 Response Maintenance: Maintain a telephone or pager number for twenty-four hour emergency response maintenance. Have personnel on site at Tobyhanna within three hours of an emergency call made by the Contracting Officer or COR. Submit a quotation for emergency response maintenance within four hours of onsite arrival. Authorization to perform repairs may then be given by the Contracting Officer in accordance with the remedial repair provisions of this contract.

3. PRICE PROPOSAL

3.1 Generators: Break proposals down per service performed and unit being serviced. Tally a total at the end of the worksheet. Also, break out the load bank testing and oil sampling separately. Emergency services will be addressed on a case by case basis.

4. TASKS

4.1 A pre-work conference will be scheduled on-site at Tobyhanna Army Depot no later than 15 days after date of award at a time convenient to the Government. Attendees shall include, in addition to representatives of the Government, entities concerned with or involved in planning, coordination, or performance of the work. The following will be reviewed at a minimum:

Summary of the project SOW and project approach.

Government and contractor responsibilities Personnel assignments Preliminary work schedule Submittal procedures Use of the premises Parking Working hours Safety procedures Security

4.2 Record significant discussions. Promptly distribute the record of the meeting to each party present and to parties who should have been present.

4.3 Site Survey: Perform a survey of the existing controls and verify as-built conditions. Coordinate with DPW to establish operational requirements.

5. PERIOD OF PERFORMANCE: Services will be provided for a one-year period commencing from date of award. The option to extend the services for an additional four years will be included in the solicitation.

6. DELIVERABLES

6.1 Government Review

The time required by the Government to review submissions under this contract will vary with the workload. The review periods will generally begin within 1 week of receipt of the submittal and submittals will subsequently be reviewed within 1-2 weeks. Within 10 calendar days of receipt of the submittal, the Government will inform in writing as to whether or not the received submittal is considered sufficiently complete to be reviewed. There is no established maximum anticipated review period; however, should review period require more than six weeks, the Contracting Officer will make a determination as to whether or not the contract should be modified. Every effort will be made to accomplish reviews within shorter periods.

All submittals to each organization shall be sent by two-day delivery service.

6.2 Remedial Repair Report: Submit a summary of all recommended remedial repair actions for recommended remedial repair actions within 5 workdays of each service date. (If the condition will render any unit inoperable report to the COR immediately and initiate corrective actions.) Include a quotation for the recommended actions along with an explanation of the defect discovered. Include a complete cost breakdown with labor cost and material in cost proposals, clearly detailed for evaluation. After review, the Government may elect to have the repairs performed. If the proposal is not acceptable, the Government may elect to have the repairs performed under a separate contract. The Contracting Officer must approve all remedial repairs.

6.3 Spare Parts: Submit a recommended spare parts list to the Contracting Officer within six months of the initial inspection. Include parts that are most likely to fail or parts with long lead times. The Government may elect to have the contractor procure the recommended spare parts.

6.4 Emergency Battery Inspection Report: At the completion of servicing submit a report on the performed checks for all applicable locations. Also report any major adverse condition discovered and their corresponding initiated actions.

6.5 Generator Data Collection Database

Fill out samples for each unit in their entirety and provide to the POC within one week after the first service.

Provide two copies of the database to the Contracting Officer in report form. Also provide the database in digital form using a Microsoft Excel or other approved electronic format.

Break down this report by unit and transmit to the POC within two weeks after the inspection/service. Email is an approved method of delivering this report.

Provide and maintain one set of commercial operation and maintenance manuals at the equipment site. Bind the manuals and place in a suitable protective container for storage at the generator site.

Prepare and maintain a logbook of all inspections, tests and repairs performed at each site. An electric plant operation log is provided as a sample in sample 2. A similar format may be used for data reporting as long as the required information shown in the samples is recorded.

7. DISTRIBUTION AND COPIES

7.1 Transmit required submittals to:

7.1.1 Directorate of Installation Services Tobyhanna Army Depot ISD Engineering Division ATTN: Mr. Joseph Merli

ATTN: ELTY-ELE

11 Hap Arnold Blvd.

Tobyhanna, PA 18466-5078 joseph.d.merli.civ@mail.mil

7.1.2 Directorate of Installation Services at Tobyhanna Army Depot ISD Engineering Division ATTN: Mr. George Rittenhouse 11 Hap Arnold Blvd Tobyhanna, PA 18466-5078 george.b.rittenhouse.civ@mail.mil

7.1.3 Directorate of Contracting at Tobyhanna Army Depot

ATTN: (David Kern) 11 Hap Arnold Blvd Tobyhanna, PA 18466-5002 David.k.kern2.civ@mail.mil

7.2 Number of Copies:

8. OFFEROR QUALIFICATIONS:

Interested offerors must show proof that they have been regularly engaged in the repair and maintenance of equipment listed above. Prospective offerors shall provide at a minimum three references with phone numbers of points of contact for same or similar projects. The offeror shall have a minimum of five years experience and must have successfully managed at least one project comparable in complexity and magnitude as this project.

9. PAYMENTS: Payment for scheduled services will be made semi-annually upon certification of invoices by the COR. A service summary report is required after the services have been performed before payment will be authorized. This report can be part of the payment certificate within WAWF. Payment for PM services are to be broken down by Generator units (individual costs for each unit) the total can be entered in WAWF for payment but a breakdown is required. The same goes for all UPS units. Payments for emergency services authorized by the COR will be made within 30 days of performing the service and invoicing verified by COR. Invoicing shall be done via email to the project manager or project engineer. All payments to be made through WAWF.

10. ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s Contractor Manpower Reporting website.

11. POINTS OF CONTACT

Phone: 570-615-7533 E-mail: George.b.Rittenhouse.civ@mail.mil

Phone: 570-615-5353 E-mail: joseph.d.merli.civ@mail.mil

Phone: 570-615-8733 E-mail: david.k.kern2.civ@mail.mil

Phone: 570-615-7870 E-mail: matthew.a.chase.civ.civ@mail.mil

ENCLOSURE 1

SUPPLEMENTAL CONDITIONS

1. GENERAL: Final report is to be a complete and useable document, prepared by professionals within the disciplines involved and who are fully competent in regard to the technical aspects of each work task.

2. CONTRACTOR IDENTIFICATION BADGES: Employee identification and visitor identification badges will be provided to the contractor at no cost; however, proper check-in, check-out, and specific procedures will be adhered to by the contractor employees and any other persons or subcontractors who will perform any work task as part of this contract.

3. VEHICLE PARKING: The Government requires that all vehicles on-site be properly registered. The contractor will be provided requested vehicle parking permits at no cost; however, proper check-in, check-out, and specific procedures will be adhered to by the contractor and any subcontractors who will perform any work task as part of this contract.

4. INFORMATION SUPPORT AND DOCUMENTATION

All required technical data and computer software shall be delivered in accordance with the requirements, quantities, and schedules. The requirements for contents and detail of operation and maintenance manuals, testing documentation (including level and detail) shall be described.

Make notes and prepare reports for all meetings, trips, or other communications by the contractor or his representative on matters relative to this contract. Submit these reports to the Government within five working days of the event.

5. PROSECUTIONS AND COMPLETION OF WORK

Prosecute the work under the direction of the COR. The company officer or representative shall be designated as Contractor's Project Manager and shall be responsible for complete coordination of all work under this task order. Accomplish all work with adequate internal controls and review procedures put in place to eliminate conflicts, errors and omissions, and ensure technical accuracy. The Government may elect to provide third party technical inspection.

The Project Manager shall have a minimum of five years’ experience, and must have successfully managed at least one project comparable in complexity and magnitude to the project described in this task order. Other key positions must be staffed with qualified personnel who have at least five years’ experience in the functional areas for which they are proposed.

6. COMPLIANCE WITH ENCLOSURES; Comply with the requirements of the Statement of Work and exhibits and documents attached or referenced.

7. SAFETY COMPLIANCE REQUIREMENTS

Perform all work in accordance with Safety Manual EM 385-1-1. Coordinate with the COR on first aid, emergency phone numbers, response plans, site evacuation plans, evacuation drills, etc. Department of Defense (DoD), Department of Army (DA), Occupational Safety and Health Administration (OSHA) and local Tobyhanna Army Depot (TYAD) rules and regulations shall govern contractors, sub-contractors, suppliers and their employees. Tobyhanna Army Depot Safety Regulation 385, Safety Manual, may be made available by contacting the TYAD Safety Division at 570-615-7027.

NOTE: Review of the JHAs does not constitute approval of the adequacy of the safety measures identified for the job or compliance with OSHA rules and regulations.

7.6. FALL PROTECTION – Particular attention is directed to the OSHA Fall Protection Requirements. Personnel performing any work on elevated surfaces, six (6) feet or more above a lower level, shall comply with 29CFR 1926.500 through 1926.503. There are no certified anchorage points nor permanent guardrail systems on any Tobyhanna Army Depot roof.

a. Statement of safety and health policy.

b. Administrative responsibilities for implementing the safety plan; identification and accountability of personnel responsible for safety and accident prevention.

c. Means for coordinating and controlling work activities of contractors, subcontractors, and suppliers; responsibility of subcontractors to comply with the safety plan.

d. Plans for initial safety indoctrination and follow up safety training.

e. Provisions for frequent safety inspections of work sites, material, equipment, and employees to ensure compliance with the Plan; means for recording inspections and deficiencies and the means, timetable, and individual responsible for their correction.

f. Responsibilities for investigating and reporting accidents, reporting occupational health exposure, maintaining accident and exposure data, reports, and logs.

g. Emergency response capability to minimize the consequences of accidents.

h. Contingency plans for severe weather such as windstorms, lightning, tornados, etc.

i. Plans for maintaining job site cleanup and safe access.

j. Public safety requirements such as signs and barricades.

k. Local requirements that must be addressed.

l. Prevention of alcohol and drug abuse on the job.

m. Details of hazard communication program.

n. Provisions for updating the plan.

An updated copy of the Safety Plan will be available on the job site at all times. The Safety Plan will be made available to the COR for his review should it be requested.

Review of the Safety Plan does not connote approval of the adequacy of the safety measures outlined for the job or of compliance with OSHA requirements.

In any conflict between this attachment and other standards, rules or regulations, the stricter of the two shall apply.

The Contractor is at all times responsible for job-site safety.

ENCLOSURE 2

REPORT REQUIREMENTS

GENERAL: Include summary, overview or general description of the work along with any qualifying statements required to ensure any limitations, constraints or other clarifying remarks are clear to the reader.

FORMAT: Prepare the report in accordance with the format as described in Enclosure 3·Electronic Media Requirements. Select the printed font to ensure legibility and a professional appearance. The report shall be well organized, indexed, tabbed and bound in 8-1/2," x 11" format. Provide multiple volumes as needed. Cross-reference and cross index each volume and provide common indexes (where applicable) for each volume. Utilize appendices, tables, charts, graphs or sketches to illustrate or supplement written descriptions and to properly illustrate technical issues. Provide labels, titles and references for all charts, tables, appendices or graphs included. Sketches or drawings larger than 8-1/2" x 11" should not be bound in the report unless a legible reduced copy or 11" x 17" fold out can be included. Provide a hard cover three ring binder or spiral bound (GBC) flexible binder with heavy stock front and rear cover. Provide clearly legible field notes or type if not clear. Double side printing is encouraged to save paper and printing costs. Where double side documents are used, format each side of the page to accommodate appropriate binding margins. Select the report forms to represent the required information in an organized and logical format. Digitize forms used for fieldwork and reports in a database and provide a print in the report. The forms shall indicate all collected data, notes, and shall be clearly identified as to the equipment, building, floor, and location, person collecting the data, date and other pertinent information.

ENCLOSURE 3

ELECTRONIC MEDIA REQUIREMENTS

GENERAL: Electronic media requirements are intended to ensure compatibility with the existing Tobyhanna Army Depot computer systems within the respective Tobyhanna departments that will be required to work with this document(s). It is not intended to require the use of proprietary products; however, in some instances (only to ensure compatibility and to eliminate the need for translation between programs) specific computer hardware and software requirements may be mandatory.

WORD PROCESSING: Utilize Microsoft 97 or later.

PHOTOGRAPHS: Generate photographs with a digital camera. Verify file format and resolution with the Project Manager. (Camera pass is required prior to bringing a camera on Tobyhanna Army Depot) MEDIA: Provide write-able compact disc electronic media for submittals, compatible with Tobyhanna Army Depot hardware. Label each disc according to its contents and include dates.

FILE NAMING: Select file names to closely represent the file content.

COMPATIBILITY: The contractor is fully responsible for ensuring compatibility of the electronic media utilized.

SAMPLE 1 JOB-SITE_________________________________________________

Address _________________________________________________ Unit # ________________ City/Town_________________________________________________ Contract ______________________ Phone ____________________

SYSTEM EQUIPMENT DATA SHEET

Unit MFR ____________________ Model _______________________ S/N ____________________ Spec.______________________________

Voltage ______________________ Additional Data___________________________________________________________________________

Engine MFG __________________ Model ______________________ S/N ____________________ Spec_______________________________

Additional Data ________________________________________________________________________________________________________

ATS MFR ____________________ Model ______________________ S/N ____________________ Spec _______________________________

Voltage ______________________ Additional Data___________________________________________________________________________

Battery Charger ________________ Model ______________________ S/N ____________________ DC Volts ___________________________

Battery _______________________ Additional Data __________________________________________________________________________

Additional System Data

Filter, Oil _____________________ Fuel ___________________ Air _____________________ Water _________________________________

Sump Capacity ____________________ Type Oil ____________________________________________________________________________

Cooling System Capacity ____________________________________ Type_______________________________________________________

Misc. System Data (Include date and time, frequency and duration generator exercises) ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

SAMPLE 2.

ELECTRIC PLANT OPERATION LOG:

DATE

OPERATOR INITIALS

LUBE OIL LEVEL

COOLANT LEVEL

BATTERY

GENERATOR VOLTS

GENERATOR AMPS

OIL PRESSURE

WATER TEMP.

D.C. AMMETER

RUN TIME

UNIT TEST

LOAD TEST

ATS OPERATION

(On load Test)

NOTE

OPERATION NOTES:

Exercise day & Time:

Duration: