W25G1V-21-R-0011 Attachment 3 - Draft Solicitation Language (Section L and M).docx

SUBMISSION INSTRUCTIONS AND EVALUATION CRITERIA (SECTION L)

1. INTRODUCTION

1.1 If you choose to submit a proposal, it shall be submitted via e-mail in accordance with the terms of the Request for Proposal (RFP). Failure to follow these instructions may render your proposal non-responsive. Offerors are cautioned that there are page limits contained in the proposal submission. The use of hyperlinks is prohibited. The Offeror’s proposal SHALL NOT contain classified information.

1.2 The Government intends to immediately compare proposals and award an order without conducting exchanges with Offerors. Therefore, the Offeror’s initial submission should contain the Offeror’s best terms from a cost or price (including discounts) and technical standpoint. However, in the event the Contracting Officer concludes conducting exchanges is in the best interests of the Government, the Contracting Officer may do so at their discretion.

1.3 If the Contracting Officer determines that the number of proposals received exceed the number at which an efficient comparison can be conducted, the Contracting Officer may limit, or otherwise downselect, the number of proposals to be compared to the greatest number that will permit an efficient and timely comparison among the lowest priced proposals. Therefore, the Offerors initial proposal should contain the Offeror’s best terms from a price and technical standpoint.

1.4 Offeror must be found to be responsible IAW FAR Part 9.1 to receive an award. The Government may, at its discretion, require the apparent successful Offeror to submit additional information in order to determine responsibility IAW FAR 9.104-1. If apparent successful Offeror is deemed to be NOT responsible by the Contracting Officer, award will be made to the next highest overall ranked Offeror deemed responsible.

1.5 Any Offeror with active exclusion records will not be evaluated and will not be considered for Contract award.

1.6. All questions shall be submitted via e-mail, to mark.a.buonomo.civ@mail.mil, NLT COB 7 calendar days prior to the required solicitation response date. A copy of all questions and answers will then be provided to Offerors on a non-attribution basis and incorporated into the RFP and any resultant award as an attachment.

1.7 Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with offers. All concerns shall be addressed and resolved by submitting questions by the date and time specified above. No assumptions, terms, conditions, caveats or exceptions submitted in response to this RFP will be accepted or incorporated into any resultant award.

2. FORMAT

2.1 Each volume shall be submitted electronically via e-mail. Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy number, as necessary.

2.2 Each paragraph should be single spaced, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

2.3 The following volumes of material shall be submitted:

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2.4 The submissions shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Font – Times New Roman/Arial, Size 12 Margins – Top, Bottom, Left, Right – 1”

The following additional restrictions apply:

a. File Naming. All of the proposal files shall be compressed (zipped) into one file titled “Company Name Proposal”, using WinZip version 6.2 or later. Individual files shall be appropriately named (i.e. Volume 2 – Technical).

b. Content Requirement. All information shall be confined to the appropriate volume. Information not contained in the appropriate volume, or beyond the specified page count for that particular volume, will be redacted and not considered during evaluation. The Offeror shall limit submissions to that essential documentation which is sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the proposal.

3. Submission Instructions and Evaluation Factors

3.1 Evaluation Factor 1/Volume 1 – Cost/Price (SF1449). The resulting award will be a Firm-Fixed Price (FFP) type contract. Price reasonableness will be utilized in the evaluation of the Firm-Fixed Price effort.

3.1.1 SF1449 Response.

Offeror shall fill in attached standard form (SF) 1449 contained within the LATEST Amendment, Conformed Solicitation document posted to beta.sam. On the SF1449, the Offeror shall complete blocks 17a, 17b, signed by a company official authorized to contractually bind the company in block 30. Offerors shall also input their proposed CLIN pricing and a total cost/price.

Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All Offerors are advised that to be considered for award they must acknowledge all amendments issued to the solicitation. Any offer failing to acknowledge all solicitation amendments may be deemed inadequate by the Contracting Officer. Offers deemed inadequate may not be evaluated or further considered by the Government.

3.1.2 The Government may, at its discretion, conduct a Cost Realism Analysis while determining responsibility of the apparent successful Offeror whose offer appears to be unrealistically low in relation to the majority of offers received.

3.2 Evaluation Factor 2/Volume 2 – Technical. The Technical Volume shall be comprised of the following subfactors, and shall clearly reflect how the Offeror proposes to meet the Government’s specification. This proposal must be clear and concise and shall be comprised of the Offeror’s response to the following elements only.

3.2.1 Evaluation Subfactor 1: This subfactor evaluates the Offeror’s proposed Technical Approach. Marginal levels/ratings of Technical Approach could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range. This subfactor focuses on:

(1) The Offeror’s proposed plan to meet requirements of the SOW. Offerors shall detail a proposed solution and technical approach to satisfy the Government’s requirement.

(2) The Offeror’s proposed execution schedule. The Offeror shall provide a detailed schedule and phasing plan that demonstrates the execution of their proposed approach and how this execution will have minimal impact on TYAD mission.

(3) The Offeror’s proposed Equipment. Offerors shall provide brand name, part numbers, and other documentation, including equipment brochures, catalogs, or other published data, that describes the equipment being offered for the purpose of determining whether or not it meets the Government’s requirement.

3.2.2 Evaluation Subfactor 2: This subfactor evaluates the Offeror’s Technical Experience. An acceptable or better rating of Technical Experience indicates that the Offeror has the minimum technical experience required to successfully execute the Government’s requirement. Major emphasis will be placed on the following:

(1) SAP/LMP Experience. Offeror shall provide information indicating successful execution in one or more projects that include the implementation of a SAP or LMP based system within the past 3 years.

(2) Automated Crane Experience. Offeror shall provide information indicating successful implementation of three or more projects that include mini-load/automated crane replacements within the past 3 years, with at least $1M in total project costs.

(3) AGV/AMR Experience. Offeror shall provide information indicating successful implementation of three or more projects that includes Pallet AGV or Pallet AMR System replacement within the past 3 years, with at least $1M in total project costs.

(4) WMS/WCS Experience. Offeror shall provide information indicating success in three or more projects that include an integrated WMS and WCS implementation or conversion within the past 3 years, with at least $250k in total project costs.

(5) Automated Project Experience. Offeror shall provide information indicating successful implementation of five or more projects that includes Integrated Automation over the past 3 years, with at least $8M in total project costs.

(6) Operation and Support Experience. Offeror shall provide information indicating successful contractor support associated with the operation, maintenance, training, and support of an Integrated Automated Storage and Retrieval System on projects within the past 10 years.

3.2.3 Evaluation Subfactor 3: Offerors shall submit a completed Attachment 2 – ASRS Compliance Checklist. This subfactor evaluates the Offerors’ responses to Attachment 2 – ASRS Compliance Checklist to determine acceptability.

ACCEPTABLE: The Offeror annotated “COMPLY” at the end of each and every paragraph or the Offeror’s brief description associated with the “NON-COMPLY” provided sufficient detail for the USG to change it to “COMPLY’.

UNACCEPTABLE: The Offeror annotated “NON-COMPLY” and did not provided sufficient detail for the USG to change the response to “COMPLY”.

3.3 Evaluation Factor 3/Volume 3 – Past Performance

3.3.1 Offerors shall submit a list of recent Government and commercial contracts (prime and major subcontracts), which are recent (within the past three years) and relevant to the efforts required by this solicitation. The minimum required citations is one (1); the maximum number of citations is three (3).

Relevant efforts are defined as those providing comparable efforts (specifically providing ASRS Modernization efforts involving equipment of a similar nature to the effort required by this solicitation, and as compared to North American Industry Classification System (NAICS) code 333924) to Government entities or other Businesses with similar requirements (scope, complexity, breadth, depth, contract duration and similar dollar thresholds) as required by this solicitation. Cited examples will be further ranked in relevancy dependent upon recency.

3.3.2 Volume 3 Organization. This Volume shall be organized in the following sections:

3.3.2.1 Section 1 - Contract Descriptions. This section shall include past performance information in the following format:

a. Contractor/Subcontractor Place(s) of Performance, CAGE Code, and DUNS Number for the contractor and each subcontractor. If the Offeror’s work was performed as a subcontractor, provide the following information regarding the prime contractor(s): company name, point of contact (POC), current mailing address, e-mail address, telephone, and fax number(s).

b. Government or commercial contracting activity, current address, Procuring Contracting Officer (PCO) name, e-mail address, telephone and fax number(s).

c. Government’s technical representative/COR, or commercial POC current e-mail address, telephone and fax number(s).

d. Government contract administration activity and the Administrative Contracting Officer (ACO) name, or commercial contracting POC current e-mail address, telephone and fax number(s).

e. Contract Number(s) and, if applicable, Delivery Order Number(s) of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements or commercial contract number.

f. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.)).

g. Awarded price/cost.

h. Final or projected final price/cost.

i. Original delivery schedule, including dates of start and completion of work.

j. Final, or projected final, delivery schedule, including start and completion of the work.

3.3.2.2 Section 2 – Performance. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

For all contracts listed in Section 1, the Offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the Offeror’s delivered product.

3.3.2.3 Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the Offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable reference to the Government’s specification. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors

3.3.2.4 Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its offices and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

3.3.2.5 Section 5 – Past Performance Questionnaire. For all contracts identified in Section 1, a Past Performance Questionnaire must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to mark.a.buonomo.civ@mail.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Microsoft Word using Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date of E-Mail to POC.

3.3.2.6 Section 6 – Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an Offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

3.4 Evaluation Factor 4/Volume 4 – Small Business Subcontracting Plan

The apparent awardee must submit a Small Business Subcontracting Plan, which will be evaluated to determine its acceptability. The Small Business Subcontracting Plan will be evaluated and rated in accordance with the following criteria. A rating of “Acceptable” is required in order to be considered for award.

Acceptable The offeror’s proposal indicates an adequate understanding of, and meets, the small business objectives.

Unacceptable The offeror’s proposal does not indicate an understanding of, nor does it meet, the small business objectives.

BASIS OF AWARD (SECTION M)

The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four evaluation factors: Factor 1.) Cost/Price/SF1449; Factor 2.) Technical;

Factor 3.) Past Performance; Factor 4.) Small Business Subcontracting Plan. The Technical and Past Performance factors combined are more important than the Cost/Price/SF1449 factor, which is more important than the Small Business Participation factor. The degree of importance allocated to the Cost/Price factor will increase as the Offerors’ proposals become more equal in the other evaluation areas. Offerors must achieve a rating of “Acceptable” or higher in all rated factors and subfactors in order to be considered for award. Additionally, any other than small business Offeror must have an acceptable Small Business Subcontracting Plan to receive an award in accordance with FAR 19.702(a). Offerors will be cautioned that the award may not necessarily be made to the lowest cost/price offered.