Questions and Answers.docx

Question 1. Are there specific snow pile locations for each property?

Answer 1: Yes, they will be identified by AFOS to vendor post award – PWS - 5.1.7 SNOW PLOW OPERATIONS. Snow plowing shall include the clearing of snow from the driveways and parking areas by pushing and piling the snow into adjacent areas. Snow shall be cleared from all walkways, doorways and gates to provide full opening and safe access for personnel and equipment. No snow piles shall be left in the plowed areas. The parking lot shall not have a reduction of more than 10% of parking spaces at the end of the storm as were there before the snow season began. At the parking lot entrances and exits, the snow shall be plowed back four (4) feet from the curb line/edge of pavement for traffic visibility. The snow banks shall not exceed three (3) feet high in this areas. The contractor is responsible for relocation of excessive accumulation as necessary off site

Question 2. Are we responsible for snow removal on the town sidewalk out front of 700 South Quaker Lane along the fence line?

Answer 2: Yes, see updated map.

Question 3. How many sand barrels are required at each site?

Answer 3: West Hartford - 1 East Windsor - 0

Question 4. Are the sand barrels for roadways or walkways?

Answer 4: Walkways – PWS - . 5.1.12 SAND BARRELS. The Contractor shall provide, maintain, and place sand barrels with weather protective lids. The Contractor shall be responsible for all tools, equipment, and sand required. The COR/RFOS shall approve the sand barrels shall approve prior to placement. The Contractor shall keep the barrels ¾ full of sand throughout the winter season. The Contractor shall replace or repair any damaged barrels or lids within one (1) day after notification by the COR/RFOS. The Contractor shall keep the area in and around the sand barrels clean. The Contractor will dispose of all trash and debris found in those areas. Sand barrels shall not be placed prior to 1 November and shall be removed within 5 days after winter season. Sand barrels shall contain a tool or scoop of adequate size for the individual application of sand. The size of the barrels shall not be less than 30 gallon containers for the season.

Question 5. Are we responsible for snow removal around the fire hydrant on Phelps Rd outside of the gate on the left side?

Answer 5: Yes

Question 6. What are the keys for? Gate access?

Answer 6: Yes, gate access.

Question 7. Snow relocation: is there a place on site or does it need to be trucked off site?

Answer 7: PWS - 5.1.7 SNOW PLOW OPERATIONS. Snow plowing shall include the clearing of snow from the driveways and parking areas by pushing and piling the snow into adjacent areas. Snow shall be cleared from all walkways, doorways and gates to provide full opening and safe access for personnel and equipment. No snow piles shall be left in the plowed areas. The parking lot shall not have a reduction of more than 10% of parking spaces at the end of the storm as were there before the snow season began. At the parking lot entrances and exits, the snow shall be plowed back four (4) feet from the curb line/edge of pavement for traffic visibility. The snow banks shall not exceed three (3) feet high in this areas. The contractor is responsible for relocation of excessive accumulation as necessary off site

Question 8. Are there any additional means and methods to be used for ice removal besides chemicals in the event of any frozen precipitation?

Answer 8: PWS - 5.1.10 SAND and/or SALT. The use of sand, salt or a mixture of the two will be used in accordance with local regulations, local policy, or any other procedures applicable to the local area. It will be the contractor’s responsibility to ensure that any material used in compliance with local procedures and is acceptable to the COR/RFOS. No change to the material shall be used without the COR/RFOS authorization. Sand shall consist of clean inert, hard, durable grains of quartz or other hard durable rock, free from loam or clay surface coatings and deleterious materials. The allowable amount of material passing a No. 200 sieve as determined by AASHTO-T11 shall not exceed 10% by weight. The maximum particle size for sand borrow shall be M1.04.0 Type a, ¼ inch. At the end of the Snow Removal Season, the contractor shall remove all excess sand from sidewalks and parking lots.

Question 9. Is the customer providing snow and ice removal for storms ranging for 0.0in-2.11in?

Answer 9: PWS - 1.5.3. HOURS OF OPERATION. The Contractor shall NOT perform any services or work elements under this contract UNLESS NOTIFIED AND INSTRUCTED TO DO SO by the COR/RFOS. Failure to receive prior approval from the COR/RFOS may result in NON-PAYMENT and/or consideration will be requested by the government. The Contractor shall arrive on site and begin performing the services ordered within TWO (2) HOURS OF NOTIFICATION. The Contractor shall maintain contact with the COR/RFOS during snow plowing/sanding/ice removal operations. At the conclusion of the work element the Contractor shall contact the COR/RFOS and state that the job has been completed at which time the COR/RFOS may inspect. The contractor is not to leave the site prior to contacting the COR/RFOS. It shall be presumed that the center will remain open for business during all weather conditions, and that there will be pedestrian and vehicle traffic, truck deliveries, cars parked in the parking lots, and other normal business day activities.

1.5.3.1 After initial notification from the COR, the Contractor shall begin snow plow/sanding/ salting/ice removal procedures. Parking lots and entrances shall be plowed. It shall be plowed to the bare pavement with no trailing windrows left in the areas. The parking lot curbs shall be visible and catch basins exposed. All parking spaces shall be cleared of snow and available for parking. The contractor will be required to take ‘before and after’ time-stamped pictures to be e-mailed to the COR/RFOS, if the COR/RFOS cannot be present to verify the work performed.

Question 10. Should we be pricing by lump sum for intervals or per service for snow removal?

Answer 10: Line items/Clins on the contract are broken into inches per storm.

Question 11. Are there any areas to place hourly rates in the case that there are services needed not covered in the scope?

Answer 11: No.

Question 12. In the pricing specs it refers to OY1, OY2, OY3, OY4. What is this?

Answer 12: "OY" stands for Option Year. The solicitation on page 1 states the period of performance is for a base period of 12 months with four 12 month option periods.

Question 13. If awarded the contract are we allowed to leave equipment on site?

Answer 13: No, due to limited space at site and liability issues.

Question 14. Can we place a Conex storage container on site to keep ice melt/shovels/snow blowers?

Answer 14: No, due to limited space at site and liability issues.