TAB_6_-_PWS_DRFTA_Grounds_Keeping_Svc_REV.pdf

USAG Fort Devens (DRFTA)

Grounds Maintenance Services Contract

PERFORMANCE WORK STATEMENT

U.S. ARMY GARRISON FORT DEVENS

30 QUEBEC STREET, BOX 10

DEVENS, MA 01434

Specification No. PWE-######-## 24 April 2019

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Management and Supervision

2.0 DESCRIPTION OF SERVICES

2.1 Scope

2.2 Service High Visibility Areas. Improved grounds

2.2.1 Mowing

2.2.2 Edging

2.2.3 Trimming

2.2.4 Fertilizing and Liming

2.2.5 Seeding, Sodding, and Aeration

2.2.6 Pest Control

2.3 Service Common Areas

2.3.1 Mowing

2.3.2 Trimming

2.4 Spring/Fall Clean-up

2.5 Perimeter Fence Lines

2.6 Contractor Manpower Data Reporting

2.7 Other Special Services

3.0 REQUIREMENTS

3.1 Equipment Requirements

3.2 Pesticide Use Requirements

3.3 Other Environmental Requirements

3.4 Safety Requirements

3.5 Anti-Terrorism and Operations Security

4.0 WORK CAPABILITY LEVELS

5.0 TECHNICAL EXHIBITS

TE 1 - Perimeter Fence Standard

TE 2 - Installation Grounds Maps

1.0 General Information.

1.1 Overview. The Contractor shall inspect, service, maintain, and landscape grounds of USAG Fort Devens Reserve Forces Training Area (DRFTA). The work shall include the services described below. Additional clarification/directed may be provided by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all labor, equipment, materials, management, coordination, and supervision necessary to maintain the grounds to the standards specified herein.

1.2 Management and Supervision. The Government and the Contractor understand and agree that the services to be delivered are non-personal services, and both parties recognize and agree that no employer-employee relationships exist between the Government and the Contractor and/or between the Government and the Contractors employees. Contactor personnel performing under this contract shall not be placed in a position where they are employed by a Federal Officer or are under the supervision, direction, or evaluation of a Federal Officer, military or civilian. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against actions that are of the nature of personal services, or give the perception of personal services. If particular actions constitute, or are perceived by the contractor to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.0 Description of Services.

2.1 Scope. The Contractor shall provide Grounds Maintenance for all High Visibility Areas (Improved Grounds) and Common Areas (Semi-Improved Grounds). The Contractor shall ensure that all work covered by this contract is accomplished in a manner that results in a healthy, clean, neat, and professional appearance of grounds. The Contractor shall mow grass only when the maximum height is reached or exceeded as indicated in the Work Capability Levels table in paragraph 4.0. The Contractor shall set the mower height to three (3) inches for all areas, and shall alternate mowing direction when feasible. Grass areas that can’t be accessed with a mower, e.g., around dumpsters, poles, signs, trees, and HVAC units, shall be trimmed mechanically to the same height.

All work shall be performed by qualified personnel in accordance with (IAW) applicable laws, regulations, and TEs 1 - 2.

2.2 Service High Visibility Areas. Improved grounds that require an intensive level of maintenance. High Visibility Areas, approximately 63 acres, including a 3.5-acre cemetery, are shown in the Installation Grounds Maps referenced in TE 2. The work performed in these areas by the Contractor shall include mowing, edging, and trimming grass; removing grass trimmings from paved areas; removing grass from cracks in sidewalks and pavements; aerating, applying fertilizer / lime, and applying pesticide to fields; removing litter, leaves, and debris: and clearing fence lines. Each subtask applies to the entire 63 acres unless otherwise specified.

2.2.1 Mowing. The Contractor shall mow the High Visibility Areas IAW the Work Capability Levels table. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. The Contractor shall remove lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.2 Edging. The Contractor shall, in conjunction with mowing, edge in and around flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other impervious surfaces in the High Visibility Areas to present a neat appearance. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The Contractor shall not use any post-emergent herbicides for edging purposes. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

2.2.3 Trimming. The Contractor shall, in conjunction with mowing, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, headstones, and all other fixed objects in the High Visibility Areas that project above the ground so grass height is maintained consistent with adjacent grass.

The Contractor shall remove all trimming debris from sidewalks, driveways, and headstones on the same day trimming is performed.

2.2.4 Fertilizing and Liming. The Contractor shall apply commercial, N-P-K granular fertilizer and pulverized agricultural lime to the parade and athletic fields (approximately

15.2 acres) and the cemetery (approximately 3.5 acres) IAW the Work Capability Levels table and IAW the product manufacturer’s recommendation.

2.2.5 Seeding, Sodding, and Aeration.

2.2.5.1 Seeding/Sodding. The Contractor shall repair damaged lawn areas by excavating unsuitable material, backfilling with topsoil, leveling, seeding/sodding, and maintaining adjacent turf areas IAW with the Work Capability Levels table. The areas to be repaired and seeded are approximately 1 acre or less annually. Unless hydroseeding, all seeded areas must be covered with straw or an appropriate alternative immediately after the seed has been applied.

2.2.5.2 Aerating and Overseeding. The Contractor shall perform core aeration, or an alternative method approved by the COR, of the parade and athletic fields (approximately

15.2 acres) and the cemetery (approximately 3.5 acres) IAW the Work Capability Levels table. If applicable, the cores shall remain on site.

2.2.6 Pest Control. The Contractor shall control pests (weeds, grubs, etc.) using COR-approved pesticides, or an alternative method approved by the COR, on the parade and athletic fields (approximately 15.2 acres) and the cemetery (approximately 3.5 acres) IAW the Work Capability Levels table and pesticide use requirements described in paragraph 3.2.

2.3 Service Common Areas. Semi-Improved grounds that are used for operational and maintenance purposes. Common Areas, approximately 37 acres, are shown in the Installation Grounds Maps referenced in TE 2. The work performed in these areas by the Contractor shall include mowing; removing grass from cracks in sidewalks and pavements; removing litter, leaves, and debris; and clearing fence lines. Each subtask applies to the entire 37 acres unless otherwise specified.

2.3.1 Mowing. The Contractor shall mow the Common Areas IAW the Work Capability Levels table. The Contractor shall remove trash, litter, tree limbs, rocks, debris, etc., prior to mowing. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.3.2 Trimming. The Contractor shall, in conjunction with mowing, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects in the Common Areas that project above the ground so grass height is maintained consistent with adjacent grass.

2.4 Spring/Fall Clean-up. The Contractor shall conduct spring and fall clean-up activities IAW the Work Capability Levels table. The area subject to the spring and fall clean-up, approximately 130 acres, includes the High Visibility Areas (63 acres), Common Areas (37 acres), and an additional 30 acres of impervious surfaces (e.g., roads, driveways, parking lots). The indicated areas are shown on the Installation Grounds Maps referenced in TE 2. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (e.g., tree limbs, rodent habitats, etc.), leaves, and litter/trash. Organic debris shall be disposed of off-site and IAW State regulations for organics disposal.

2.5 Perimeter Fence Lines. The Contractor shall keep all areas (vertical and horizontal) within six (6) feet of perimeter fences lines clear of vegetation including tree limbs, shrubs, vines, etc. as shown in TE 1. This includes grass penetrating impervious surfaces, e.g, where fence lines cross parking lots. Only lawn grass maintained IAW paragraph 2.2.1 is permitted within 6 feet of a perimeter fence.

2.6 Contractor Manpower Data Reporting. The Contractor shall report manpower information (including subcontractor manpower information) required for performance of this contract. The contractor shall submit all the information required in the format specified at the following web address: https://ecmra.mil. The required data is reported for each federal fiscal year (1 October to 30 September) and must be reported by 15 October of each calendar year. If the period of performance of the contract crosses fiscal years, one entry shall be made for each fiscal year.

2.7 Other Special Services. A contingency amount of funds has been included in the contract for unscheduled services. The COR will provide the Contractor a scope of work for any unscheduled services required, and the Contractor shall furnish a written cost estimate to include material and labor costs to the COR for approval. Any work required under this section of the contract that does not exceed the micro-purchase threshold as defined in the Federal Acquisition Regulation, can be approved by the COR. If the estimated cost of the unscheduled services exceeds the micro-purchase threshold, the requirement shall be referred to the KO for approval. Special services that may be requested by the COR include:

a. Services necessary due to unforeseen circumstances, including but not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses.

b. Maintenance of flower/ornamental planting beds, including but not limited to, removing annuals, fertilizing, weeding, mulching, watering, adding compost, and tilling.

c. Maintenance of hedges and shrubs, including but not limited to, inspecting, pruning/trimming, planting or transplanting, enhancing mulch rings, replacing dead/diseased plants.

d. Servicing and maintaining trees, including but not limited to, inspecting, pruning/trimming, planting or transplanting, enhancing mulch rings, replacing dead/diseased plants, and fertilizing.

3.0 Requirements.

3.1 Equipment Requirements.

3.1.1 All rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have discharges blocked.

3.1.2 All equipment used to perform grass mowing and leaf removal operations on High Visibility Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

3.1.3 A rotary mower capable of negotiating steep slopes and cutting heavy clumps and brushy vegetation may be required to service certain Common Areas.

3.1.4 All power equipment shall be in good operating condition to ensure clean and even mowing. All equipment shall be of appropriate design (including safety features) and sufficient power to perform the mowing requirements; prevent scalping and rutting of the grounds; and damage to trees, shrubs, or any other Government property. If the

Contractor causes damage to grounds or buildings (e.g., breaks a window), the incident shall be reported to the COR immediately.

3.1.5 The Contractor shall not use any equipment with an active hazardous material leak. If a leak or spill occurs, follow the requirements in paragraph 3.2 Environmental Protection.

3.2 Pesticide Use Requirements.

3.2.1 Contractor personnel that apply pesticide shall have a Massachusetts Commercial Pesticide Applicator License or Certification. The Contractor shall ensure training and licenses and/or certificates of Contractor personnel are kept current. The Contractor shall provide copies of these licenses or certifications to the COR not later than (NLT) ten (10) calendar days following contract award, and again within ten (10) calendar days upon a change in personnel.

3.2.2 The Contractor shall use pesticides only as approved by the COR. The contractor shall submit a brief written work plan NLT ten (10) calendar days following contract award identifying what, if any, pesticides that the Contractor intends to use and the quantities and locations at which they intend to use them. The Contractor is not to use any pesticide without prior written approval from the COR. Following COR-approved pesticide use, the Contractor shall provide a written monthly report to the COR verifying what pesticides were used and the quantities and locations at which they were used. Any changes that the Contractor wishes to make to the approved work plan must be requested in writing and approved by the COR prior to pesticide application.

3.2.3 All mixing and storage of pesticide shall be performed off the installation. Spills of any pesticide will be reported in accordance with the specifications identified in paragraph

3.3.3 of this PWS.

3.3 Other Environmental Requirements.

3.3.1 Under no circumstances is hazardous waste to be transported onto DRFTA property.

3.3.2 Where hazardous materials are needed, the Contractor will adhere to all applicable federal and State regulations regarding the management and handling of hazardous materials.

3.3.3 Any release of oil (including leaks from hydraulic hoses and equipment), hazardous waste, or hazardous material on DRFTA shall be immediately reported to the Devens Fire Department at 978-772-2117 and the DPW Environmental Division at 978- 615-6086/6096. This clause does not relieve the Contractor of any federal or State reporting requirements.

3.3.4 Oil, fuel, or hazardous material/waste released to the environment (including leaks from hydraulic hoses and equipment) by the Contractor in the performance of this work shall be the sole responsibility of the Contractor and shall be cleaned up at no expense to the Army. Any release shall be cleaned up without delay to the standards set forth in 40 CFR 260 and 310 CMR 30.00. Any vehicle found to be releasing oil or hazardous substance shall be immobilized and spill contained immediately upon discovery of the leak.

3.4 Safety Requirements. All power equipment used in the performance of this contract shall have safety design features to prevent injury to the operator and damage to persons or property. The Contractor shall ensure all workers are properly trained and understand how to safely operate the power equipment. All Personal Protective Equipment (PPE) shall conform to the applicable OSHA standards. PPE shall be worn at all times during the operation of power equipment.

3.5 Anti-Terrorism and Operations Security. Contractor and all associated sub-contractor employees requiring access to the installation shall (1) provide all information required for background checks to meet installation access requirements to be accomplished by the Director of Emergency Services or Security Office, and (2) comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.0 Work Capability Levels.

BASE YEAR OPTION YEAR 1

Mowing, edging, and trimming IAW PWS Grass height maximum 5" Grass height maximum 5" Fertilizing and liming IAW PWS 1Y 1Y Seeding, sodding, and aerating IAW PWS 1Y 1Y Pest control IAW PWS 2Y 2Y

Semi-Improved Grounds (paragraph 2.3)

Mowing and trimming IAW PWS 3Y 3Y

Spring/Fall Clean Up (paragraph 2.4)

Debris, leaves, and litter removal IAW PWS 2Y 2Y

Perimeter Fence Lines (paragraph 2.5)

Clearing fence lines IAW PWS 5Y 7Y

Manpower Reporting (paragraph 2.6)

Contractor manpower data reporting IAW PWS 1Y 1Y

TASK

Minimum Frequency Standard Minimum Frequency Standard

Improved Grounds (paragraph 2.2)

Description of Service Performed

5.0 Technical Exhibits.

TE 1 - Perimeter Fence Standard

TE 2 - Installation Grounds Maps

TE 1 - Perimeter Fence Standard nm

FE

NC

E

NO VEGETATION

6 FEET

NO

VE

GE

TA

TIO

N nm

TE 2 - Installation Grounds Maps

601673

637658

678623

617638

616679

687 683

669688

671 667

2017640

ANT01

0688B

QUEENSTOWN STREET

QUEBEC STREET

QUEBEC STREET

CONCORD ROAD

LOOP

ROAD

LAFAYETTE STREET

LEXINGTON STREET

SARATOGA

STREET

FEINBURG STREET

LOOP ROAD

MACARTHUR AVENUE

10th MOUNTAIN DIVISION ROAD

LOOP

ROAD

LOOP

ROAD

0 500 1,000250 Feet

Prepared by R. Spencer, April 2018

Fort Devens Main Cantonment Grounds Maintenance Plan

Directorate of Public Works Devens Reserve Forces Training Area

30 Quebec Street Box 10 Devens, MA 01434-4479

Legend Grounds Maintenance Type

Concrete Slab Baseball Diamond/Running Track Basketball Court Fence Gate Wall Installation Boundary

Canopy/Covered Slab

Special Seeding (PWS Sections

2.2.4 to 2.2.6), Improved (PWS

Sections 2.2.1 to 2.2.3), and

Spring and Fall Clean Up (PWS

Section 2.4).

Improved (PWS Sections 2.2.1 to

2.2.3), and Spring and Fall Clean

Up (PWS Section 2.4).

Semi-Improved (PWS Sections

2.3.1 and 2.3.2) and Spring and

Fall Clean Up (PWS Section 2.4).

Spring and Fall Cleanup (PWS

Section 2.4).

Storm Sewer Catch Basin

NA

SH

UA

S

TR

EE

T

LIB

ER

TY

S

TR

EE

T

GORGAS STREET

LOVELL STREET

CA

RR

OL

L S

TR

EE

T

HO

FF

ST

RE

ET

34143423

0 300 600150 Feet

Prepared by R. Spencer, April 2018

Fort Devens 3400 Area Grounds Maintenance Plan

Directorate of Public Works Devens Reserve Forces Training Area

30 Quebec Street Box 10 Devens, MA 01434-4479

Legend Grounds Maintenance Type

Concrete Slab

Gate Wall Installation Boundary

Storm Sewer Catch Basin

Fence

Improved (PWS Sections 2.2.1 to

2.2.3), and Spring and Fall Clean

Up (PWS Section 2.4).

Semi-Improved (PWS Sections

2.3.1 and 2.3.2) and Spring and

Fall Clean Up (PWS Section 2.4).

SIG01

Prepared by R. Spencer, April 2018

Fort Devens Post Cemetery Grounds Maintenance Plan

PAT T O N R O A DPAT T O N R O A D

Legend Grounds Maintenance Type

Grave Site Available Grave Site

Sprinkler Head Location

Canopy/Covered Slab

Driveway Sidewalk Gate Wall Installation Boundary

0 50 10025 Feet

Directorate of Public Works Devens Reserve Forces Training Area

30 Quebec Street Box 10 Devens, MA 01434-4479

Improved (PWS Sections 2.2.1 to

2.2.3), Special Seeding (PWS

Sections 2.2.4 to 2.2.6) and Spring and Fall Clean Up (PWS Section

2.4).