LSJ_under-SAT_19-Q-1175_Fort_Devens_Dispatch_FY19-Redacted.pdf

Control No:

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition

Threshold

1. Contracting Activity: ACC-NJ-WS

2. Description of Action: Fort Devens, MA Dispatch Services

Nature: New Requirement X Follow-on Requirement

Contract Vehicle: X Purchase Order Number: W15QKN-19-Q-1175 Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # Order # against Multiple Award IDIQ Contract Name or

Order # against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: X Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: X Operations & Maintenance, Army (OMA) Other Funds:

Name of Proposed Contractor(s) and Address:

Nashoba Vallet Regional Dispatch 270 Barnum Rd.

Devens, MA 01434

Brand Name Buy: Yes X No

3. Description of Services or Supplies:.

The Nashoba Valley Regional Dispatch Center will provide the following services to the Fort Devens Police Department, all emergency 911 services, to include monitoring all incoming 911 phone calls from the installation, dispatchpatrol cars to the recorded address of these calls and dispatch ambulance and fire service to these calls if needed. Dispatch service will also inform police department by radio of all activefire and burglar alarms that are received from the addresses located on the installation property. The dispatch service will also provide any information needed on vehicle registrations whether the vehicle has an active or inactive registration with the state of origin as well as verification individual driver's license status.

For Actions without Options:N/A

For Actions with Options*:

Base Period: 09/30/2019 to 09/29/2020 Value: $33,849.89 Option Period 1: 09/30/2020 to 09/29/2021 Value: $34,865.39 Option Period 2: 09/30/2021 to 09/29/2022 Value: $35,911.35

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

This service is a unique service. Emergency dispatch service can only be provided by a local dispatch center that has a switch board that is tied into the local telephone service to the area. The Nashoba Valley Regional Dispatch Center is the only agency that is presently linked to the local switch board for phone. To change this would require a separate contract to move the switch, at a substantially higher cost than this

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 X do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

X Action is NOT a brand name restriction and is under $150K, no posting required Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research was conducted by the Army Contracting Command – New Jersey (ACC-NJ), Ft. Dix Contract Specialist, Timothy McCleary on 19 June 2019. In accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 8.002, a review of mandatory sources was accomplished and it was determined that Religious Services required for this acquisition are unable to be obtained utilizing agency inventories, excess from other agencies, Federal Prison Industries, General Service Administration (GSA) solutions or the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled. Nashoba Valley Disptach is the only source available on Fort Devens to provide emergency dispatch services. Nashoba Valley Disptach is tied in directly to 911 and the Fire Department on Fort Devens. Nashoba Valley Disptach is not a small business, they are a municipal organization. Contract should be awarded to the only available provider to continue safe operation on Fort Devens.

8. Other Facts: Market research revealed that Nashoba Valley Dispatch has been performing these services for the last six (6) years.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon a comparison of proposed prices and with the Independent Government Cost Estimate and historical pricing of similar requirements.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: