W15QKN-19-Q-1142_Solicitation_Released.pdf

SEE ADDENDUM

(No Collect Calls)

W15QKN19Q1142 15-Apr-2019

b. TELEPHONE NUMBER

609-562-2122

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 03 May 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W15QKN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GHEDI KAMBUI, MAJ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011303564

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF96

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Directorate of Plans, Training, Mobilization and Security (DPTMS) Performance Work Statement (PWS)

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERS

1. This is a 100% Small Business Set-Aside.

2. A site visit will be conducted on 19 April 2019 at 0900 EST. Offerors are urged and expected to inspect the site where the items will be attached and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Offerors must contact Mr. Eduardo Flagg to arrange a specific time (prior to the site visit days and time stated above) for their site visit in order to gain access to each location by calling; 609.562.2089. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please note, delays should be expected at the entry processing center due to increased security measures. Offerors who plan to attend should email a list of attendees to include company name, visitor names, full social security number, visitor drivers’ license number and state of issue, and vehicle information (make/model/license number, if known), to Major Kambui at Ghedi.Kambui.mil@mail.mil no later than 17 April 2019 at 12:00 pm EST for (site visit date) for security processing. Visitors must have driver’s license or state issued ID and proof of auto insurance for entry. Failure to respond in a timely manner may result in delay or denial of access to the installation. If problems accessing the installation are encountered or directions to the location are required on the day of the site visit, contact Mr.

Eduardo Flagg at Eduardo.d.flagg.civ@mail.mil, phone 609.562.2089. All questions from site visit must to be submitted by email to either Torrence Trappier at torrence.trappier.civ@mail.mil or Jeffrey Zeichner at Jeffrey.l.zeichner.civ@mail.mil no later than 22 April at 1500, so that they may be answered and published.

3. All proposals are due no later than the date and time specified in Block 8 of the SF1449. No offer will be accepted if received after this date and time. Contractor proposals shall be submitted via the Federal Business Opportunity (FBO) website at https://www.fbo.gov/ using the document upload option. Instructions are available, if needed, in the FBO Vendor Guide on the FBO website.

4. Prior to award, awardee must be registered in SAM (System for Award Management) database. Registration can be accomplished at https://www.sam.gov.

5. If not uploaded to SAM, offerors must submit with their offer their Representations and Certifications that are included in this Solicitation.

6. Anywhere in this solicitation where the term offer is used, it is hereby changed to read quote.

7. Anywhere in this solicitation where the term offeror is used, it is hereby changed to read quoter.

8. The Government intends to award a single contract resulting from this Solicitation. Quotations shall include pricing for all items listed in the Solicitation. Failure to do so shall be cause for rejection of the entire quote.

9. The U.S. Government maintains a tax-exempt status.

10. Invoice and Payment for this contract will be Wide Area Workflow (WAWF). Contractors must self-register for WAWF at https://wawf.eb.mil.

11. All offers shall remain valid for 120 calendar days.

12. Multiple offers will not be accepted.

13. BASIS FOR AWARD - The Government intends to award a firm fixed-price (FFP) contract resulting from this solicitation. Award will be made on all or none basis. Award shall be made to a single contractor. Quotes must include prices for each item listed in order that quotes may be properly evaluated. Line Items pricing should include all applicable taxes, fees, gratuities, commissions, service charges, etc. The federal government is tax exempt.

Failure to do so shall be cause for the offeror to be considered non-responsive. The Government will award a contract resulting from this solicitation to the responsive, responsible offeror whose offer conforms to the solicitation and is found to be lowest in price.

14. QUOTE SUBMITTAL:

a. Quotes shall be submitted on the Standard Form (SF) 1449.

b. Pricing shall be submitted in the proper format. The proper format consists of QUANTITY x UNIT PRICE = TOTAL AMOUNT. In the event there is a difference between a unit price and the extended total, the unit price will be held to be the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

c. Quote should include FOB DESTINATION PRICING; freight should not be listed separately. Line Item pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The Federal Government is tax exempt.

d. All Representations and Certifications (see 4 above) to include provision, Cage, TIN, and Dun and Bradstreet number are to be returned with the quote. Dun and Bradstreet information can be found by calling (800) 333-0505.

Dun and Bradstreet Number: __________________

CAGE (Commercial and Government Entity) code: _____________

TIN (Federal Tax Identification Number): _________________

PERFORMANCE WORK STATEMENT

1.1 GENERAL SCOPE

1.1.1 Purpose

PURPOSE

The purpose of this contract is to provide support in executing Billeting/COL operations in of the US Army Reserve transient training mission population at Joint Base McGuire-Dix-Lakehurst, NJ. The period of performance is 1June, 2019 through 31 May, 2020 for the base period, with four (4), one-year options. The Government anticipates a transition period to be 1June 2019, or date of award if subsequent thereto, to 30 June 2019. Full performance shall begin 1 July 2019. Circumstances may arise which may shorten the transition period. During the transition period, contractor management personnel shall conduct required inventories and complete all other on-site preparations so that the contractor is fully operational on 1July 2019. During the transition period, the contractor shall be permitted to observe incumbent personnel in operation. This will allow for an orderly turnover of equipment and records and will ensure continuity of services. The contractor will be provided with space and local telephone service.

1.1.2 Intent

This contract will be managed by USASA, Fort Dix Directorate of Plans, Training, Mobilization and Security (DPTMS) personnel who operate the Training Billeting support function. The US Army Reserve has validated this COLHeater /HVAC Support requirement as necessary for executing the USAR training mission to ensure progressive readiness of the Force. USASA, Fort Dix currently manages a transient COL operation in support of training consisting of 84 Sleeping tents to house 1,344 warriors during training in colder months. The Col currently has 50 portable heaters to accomplish this mission. 34 Universal 160,000 BTU model number 160-1F and 16 Heat Stars 204,873 BTU model number HS200001D are currently being used to supply heat to the tents. They are utilized October 15th –April 5th the following year.

The COL also has 3 Whiskey Tents that are utilized as a Gymnasium and 2 TOC/S. 2 Airpac HVAC units (Model:

VU120 A3D-PP-S) and 4 Trane HVAC Units (Model 300B/300HB heat and cool these 3 Whiskey tents on a yearly basis starting in April.

In accordance with the JBMDL MOA, Army mission functions, such as management of these 50 heaters and Airpac HVAC units are the responsibility of the Army. Activities includes servicing, cleaning, and minor maintenance and work as needed. Major deficiencies shall be reported to the appropriate Govt. personnel on site or contractors that re-fuel the items. The term Government used in this task order represents the Contracting Officer, Contracting Officer Representative (COR), Accountable Officer, Property Administrator, Installation Property Book Officer (IPBO) and Department of the Army (DA) civilian employees at the installation and its satellite activities.

The Government intention is that all facilities, equipment, and tools will be provided by the Government and is identified as Government Furnished Property on individual delivery order(s). The Contractor is expected to provide all general administrative supplies.

1.1.3 Support Services

The major task areas to be performed under this contract, are included in the Performance Work Statement (PWS) are support services to help manage, facilities and the COL. In addition, the Contractor shall provide support services to other Contractors as required by this contract.

1.1.4 Other Independent Contracts

The Government may award other contracts independent of this contract. Initial coordination required between Contractors performing other contracts and this contract will be made by the Government. The Contractor shall fully cooperate with the other Contractors and with government personnel and shall adapt scheduling and performance of the work under this contract to accommodate the additional work. The Contracting Officer will provide any additional direction.

1.2 REGULATIONS, MANUALS, AND TECHNICAL DOCUMENTS

Regulations, manuals, and technical documents applicable to this contract are available at http://www.usapa.army.mil. Fort Dix specific regulations, manuals, and technical documents will be provided to the contractor by the Contracting Officer, COR, or functional representative. It is anticipated that changes in regulations, manuals, and technical documents will occur during the performance of this contract. Prior to implementing revisions, supplements, amendments, or changes that will result in an increase or decrease in the cost of performance, the Contractor shall submit to the Contracting Officer a proposal covering the increase or decrease work anticipated. Revisions, supplements, amendments, or changes that will result in an increase or decrease will be considered under the “changes” clause of the contract. Implementation by the Contractor of revised procedures to meet the intended effect or product contemplated by the revision, supplement, amendment, or changed regulation or directives that result in an increase or decrease in the cost of performance without direction of the Contracting Officer and subsequent contract modification will be at the Contractors own risk. By implementation the Contractor is certifying that the revision, supplement, amendment, or changed regulation or directives do not affect the estimated cost of the contract and the Contractor is expected to control cost within the estimated cost of the contract without further adjustment.

1.3 GENERAL REQUIREMENTS

1.3.1 Hours of Operation

The Contractor shall provide facility support services 16 hours a day, seven days a week, to include weekends and all US Government sanctioned holidays. Typically in a 16 hour period the normal operating hours consist of a manned shift or on call 0745 -2400, 7 days a week. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The contractor shall provide fully qualified personnel to perform services and respond to emergencies in accordance with the PWS. Support may require services 24-hours at various times during the year due to mission requirements. The contractor shall provide the Contracting Officer with emergency telephone numbers for those individuals determined by the contractor to be notified after normal duty hours.

1.3.2 Federal Holidays

The Contractor is expected to provide services on Federal holidays if necessary to support mission requirements.

Federal holidays are established by Federal Law and are currently as follows.

New Year’s Day 1 January Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.3.3 Reserved

1.3.4 Un-programmed Requirements

Contractor shall provide management and technical information upon Government request to include, but not limited to: technical evaluation of suggestions; input for staff studies; fact sheets; one-time reports; listings;

densities; equipment maintenance records and quality control data and records; recommendations for amending, revising or originating Government regulations or policies within the scope of this contract; information requested by government personnel performing official duties, to include monitoring task order compliance.

1.3.5 Attendance at Meetings

The Contractor Program Manager shall attend and participate in scheduled and unscheduled meetings as required by the Government to provide effective communication and impart necessary information. The Contractor shall participate in meetings with Federal, State, and Local agencies and their representatives and other Contractors as required by the Government. These meetings include both on-site and off-site meetings.

1.3.6 Correspondence

The Contractor shall prepare all correspondence required in the execution of the services required on Contractor letterhead in accordance with AR 25-50 Preparing and Managing Correspondence. Correspondence required to be signed by a Government representative shall be prepared on Government letterhead and submitted for review, approval, and signature to the appropriate Government agent. The Contractor shall not submit any Contractor correspondence directly to the Command Group or higher headquarters directly. All correspondence shall be submitted to the functional representative for review, approval, and processing. Any correspondence generated via email shall clearly identify the sender as a Contractor employee, including company name, and employee title.

1.3.7 Access to Data and Information

All records, files, documents, and working papers provided by the Government and/or generated by the Contractor during performance of this task order become and remain Government property. All records shall be maintained IAW AR 25-400-2, Army Record Management Information System (ARIMS) and all other pertinent directives as supplemented. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974. All reports, records, files, documents, Contractor policies/operating instructions, and working papers shall be made available to the Contracting Officer, COR, Defense Investigative Service (DIS) staff, and other authorized Government representatives during the performance of this contract. The Contractor shall obtain Contracting Officer approval before releasing any information input or stored, generated, or archived related to this task order to the Contractor’s corporate or other off-site offices, to other Government activities, agencies, or to other Contractors or private parties. The Contractor shall provide technical advice, attend Government meetings, and provide access to data generated by the Contractor at the request of the Government.

1.3.8 Marking Proprietary Information

All records, files, reports and data deemed proprietary by the Contractor shall be clearly marked accordingly. The Contracting Officer makes final determination of the appropriateness of proprietary claims by the Contractor.

1.3.9 Media Information

The Contractor shall not, in the performance of this contract, provide any information for media release without the approval of the Installation Public Affairs Officer. The Contracting Officer shall also be copied into all communications with the Installation Public Affairs Officer.

1.3.10 Operation of Standard Army Management Information Systems (STAMIS) and Proponent Agency Systems The Contractor shall sustain, operate, and administer a number of standard and non-standard, local unique, and proponent agency installation management information systems and associated installation and administrative support automated information systems IAW requirements specified in Section 5. The Contractor shall coordinate with the Government unless specifically or otherwise stated in this contract to ensure the latest available software versions are installed on Contractor operated systems. The Contractor shall provide recommendations to the Government on ways to improve or streamline data communications and mission effectiveness.

1.3.11 Wireless Communication Items

The Contractor shall provide any pagers and cellular phones they deem necessary for internal operations. The Contractor shall coordinate use of all wireless communication items (pagers, radios, cellular telephones, PDAs, etc.)

with the Network Enterprise Center (NEC). Only Government provided computer and laptops will be used in the performance of this contract. Use of Contractor-owned hardware or software at the work site is prohibited.

Contractor-owned equipment is prohibited from being installed on any Army network. Use of a Contractor-owned information system for ad hoc (one-time or infrequent) processing of unclassified information is only permitted with Government approval. The Contractor shall be restricted to certain frequencies compatible with Installation operations established by Network Enterprise Center (NEC).

1.3.12 Enterprise Contractor Manpower Reporting Application (ECMRA) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil. The required information includes: (1) Contract Number; (2) Fiscal Year (FY that the work was performed; (3) Order Number (Delivery Order, Task Order or Purchase Order Number); (4) Requiring Activity Unit Identification Code; (5) Command (Command of the Requiring Activity that would be performing the mission if not for the contractor); (6) Contractor Name; (7) Total Invoiced Amount (the total dollar amount invoiced during the fiscal year, at the Delivery Order and/or Task Order level. This is the responsibility of the contractor); (8) Questions about Contract Performance (Contractors: Indicate if the contract/order includes the above services); (9) Government Supervision (Are the contractor personnel subject to relatively continuous supervision and control by a Government employee or officer);

(10) Government’s Tools and Equipment (Does the Government furnish the principal tools and equipment needed for contract performance); (11) Government Facility (Are some or all of the contractor employees provided with a workspace in a Government facility for use on a regular basis?); (12) Contracting Officer( First Name, Last Name, Phone Number, and Email); (13) COR/COTR (First Name, Last Name, Phone Number, and Email); (14) Contractor (First Name, Last Name, Phone Number and Email); (15) Location Information (Federal Supply Code (FSC), City of Installation or Services, State, Zip, and Country): (16) Direct Labor Hours; (17) Direct Labor Dollars; (18) Fund Cite. As part of this submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the field on the website. The XML direct transfer is a format for transferring filed from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

1.3.13 CONTRACT DATA REQUIREMENTS LIST (CDRL)

The Contractor shall provide all periodic and intermittent documentation, reports and statistics as required by the Government accountable officer/COR and established guidelines.

1.4 PERSONNEL

1.4.1 Contractor Personnel

For the purpose of this contract, the term “Contractor employees” applies to all contractor employees and subcontractor employees performing work in support of this contract.

1.4.2 Designation of Managers and Supervisors

The Contractor shall provide sufficient supervisory personnel, consistent with the supervisory requirements of each particular operation, to be on duty during all operating hours for each major functional area. A list of all managers and supervisors shall be provided to the Contracting Officer and designated representative within 30 calendar days of award and updated as changes occur within the contract period of performance.

1.4.2.1 Program Manager (PM) and Alternate Program Manager (APM) The contractor shall designate an individual, hereafter referred to as the Program Manager (PM) to serve as the central contractor point of contact with the Government. The PM shall be on site. The contractor shall also designate an alternate PM (APM), to serve in the PM’s absence. The PM and the APM, shall be authorized to act on behalf of the contractor for all matters relating to this contract to include the authority to bind the contractor for matters pertaining to this contract. The contractor shall confirm, in writing to the Contracting Officer within five calendar days after contract award, the designated PM and APM, their respective authorities and documentation to substantiate their qualifications (e.g., graduation certificates, transcripts and other materials to support the qualification requirements stated herein). The PM and APM shall be the individuals designated in the offer’s proposal unless written approval is obtained from the Contracting Officer. Successor PM and APMs shall meet or exceed the qualifications of the original designees. The PM shall return all Government calls within thirty to sixty minutes, during regular duty and non-duty hours, respectively. The PM or designated representative shall also be available, at the discretion of the Government, during non-duty hours. The Program Manager may be required to attend briefings, conferences, and other meetings as designated by the Government.

1.4.2.2 Quality Control Manager

The Contractor shall identify an individual within the Contractor’s organization who shall be responsible, as the QCM, for overall management of the QCP and have the authority to act in all Contractor Quality Control (CQC) matters for the Contractor or as required and funded. The QC Manager shall be independent of the contractor production and supervisory staff and reports directly to top management. An alternate for the QCM will be identified to serve in the event the QCM is absence. The requirements for the alternate will be the same as for the QCM. The Contractor shall designate in writing to the Contracting Officer within 30 calendar days of award the QCM and alternate QCM.

1.4.2.3 Safety Manager

The Contractor shall designate an individual as the Program Safety Manager. The Safety Manager shall be independent of the contractor production and supervisory staff and report directly to top management. The Safety Manager shall be trained and qualified.

1.4.2.4 Security Manager

The Contractor shall appoint a primary and alternate Security Manager IAW AR 380-5.

1.4.3 Personnel Roster

Unless otherwise stated in the individual functional areas or tasks, at least three weeks after the contract performance start date; the contractor shall provide the Government an initial roster listing by functional area, all employees and their respective job titles. The roster shall identify any active duty military and members of Reserve Components of the Armed Forces who are eligible for activation/recall. The contractor shall also maintain a current Organizational Chart showing functional responsibilities. The roster shall also identify the employee's name, social security number, and date of birth, date of hire, and date of termination the status of each employee’s security clearance or NAC as appropriate. The contractor shall update the roster and organization chart and provide a copy to the Contracting Officer by the 2nd workday of each month. No change reports are authorized when there are no additions/deletions or changes from the previous month(s). Safeguards to include security of information shall be in accordance with the Privacy Act of 1974, 5 United States Code, Section 552a, and Public Law Number 93-579.

1.4.4 Employee Orientation

The contractor shall orient contractor personnel prior to commencement of work. This orientation shall include, as a minimum, the following:

a. Scope and its relation to individual functional areas.

b. The contractor’s Operational Plans and procedures.

c. Installation layout, including contractor facilities.

d. The contractor’s Safety Plan.

e. The Installation’s Fire Prevention Program.

f. The Installation’s Spill Contingency Plan

g. Emergency notification procedures.

h. Contractor personnel standards of conduct.

i. Prevention of fraud, waste and abuse.

j. Applicable Installation regulations and directives

k. The contractor’s Security Plan.

l. Conflicts of interest

m. Ethics, sexual harassment and EEO issues.

n. Installation smoking policy.

o. Information Assurance Awareness

1.5 GENERAL QUALIFICATIONS AND CONSTRAINTS

The contractor shall provide supervisory, technical, administrative and clerical personnel qualified to accomplish all requirements specified within this PWS and by each task. The Contractor will immediately remove any personnel who fail to meet/maintain required qualifications or fail to conduct themselves within the constraints identified herein. The contractor shall maintain current personnel and job qualification records to demonstrate compliance.

1.5.1 Legal Qualification

Contractor personnel shall be lawfully employable in the United States. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period, shall apply to all contractor personnel.

The contractor shall be solely responsible for any costs resulting from contractor employee violations. Personnel with outstanding felony warrants or felony convictions pose a security risk and shall not perform services under this contract.

1.5.2 Security Requirements

The contractor shall identify on the Contractor’s Personnel Listing the clearance/Trustworthy National Agency Check status of all personnel. The contractor shall immediately update and submit changes to the Government as they occur. The contractor shall identify by name, telephone number and address the Facility Security Officer who will be responsible for submitting security clearances and initiating SF 312, Classified Non-Disclosure Agreements for all required personnel within this task order. This individual will provide the Installation Security & Intelligence Office, Directorate of Plans, Training, Mobilization and Security (DPTMS) Fort Dix New Jersey with a Visit Letter on Corporate letterhead for all individuals who have a security clearance or who have been identified as being granted an Interim Secret or above clearance from DISCO, Defense Industrial Security Clearance Office. The Contractor Facility Security Office will be held responsible for submission of a new Visit Letter upon change in personnel, monthly or upon request from the Installation Security Office. Personnel with outstanding felony warrants or felony convictions pose a security risk and shall not perform services under this contract.

1.5.2.1 National Agency Check

Personnel occupying positions not requiring a security clearance must have, as a minimum, a favorable adjudicated National Agency Check(NAC) , National Agency Check with Local Credit Checks (NACLC ) or a National Agency Check with Written Inquires (NACI) depending on the job requirement, prior to performing work under this task order.

The Contractor shall submit a completed SF Form 85P for all employees requiring a NAC or complete a EQIP, (Electronic SF 86). The ASA Security Office will be responsible for receiving, reviewing, and submitting the NAC or NACLC investigative paperwork only on individuals who require NETWORK Access to the Defense Security Service (DSS) and adjudicating the investigation upon return from DSS. All cases with questionable results be brought to the notice of the individual’s Supervisor, QA and the Contracting Representative for final adjudication. If the contractor will require access to a computer to execute their functions, then they must have completed an FBI fingerprint check with favorable results and verification that a National Agency Check with Inquiries, or a DOD-determined equivalent investigation, or greater, has been submitted to the Office of Personnel and Management (OPM). This should be accomplished prior to starting, because they will not be issue a CAC Card or get network access until it is completed. NAC processing takes a minimum of two weeks for processing.

Contractor personnel will not perform work under the contract or be issued Contractor or Government Identification Media until the NAC is approved. Personnel with an unfavorable NAC, as determined by the Government, will be denied access to the installation. The Contracting Officer with the help of security and the supervisor will adjudicate any questionable or unfavorable investigations and make decision to release individuals. The ASA Security Office reserves the right to change the procedures in submitting investigations when new policies or directives are issued by Department of the Army, G2.

1.5.2.1.1 CAC Card Access to Government Computers/Systems

All contractors who require government Common Access Cards will be required to have a completed favorable NACI, National Agency Checks with Written Inquires (to include a favorable FBI check) and a SF 306, Optional Supplemental Form from OPM, before reporting to work station and issue of a CAC card. Contractor's Facility Security Officer will provide copy of "Certificate of Investigation, signed and dated as part of the in processing procedures for all newly hired contractors for this particular contract. In the even a contractor is already on board from a previous contract he/she will be required to be immediately fingerprinted and complete the PSIP-COE directed eQIP correctly within 48 hours of notification from the ASA Security Division, DPTMS.

1.5.2.2 Security Reporting Requirements

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

1.5.3 Physical Qualifications

Contractor personnel shall be physically capable of performing their assigned work under normally anticipated climatic conditions, such as extreme weather conditions (snow, sleet, rain, heat, humidity, etc.).

1.5.4 Attire

Acceptable dress standards for the work assigned. This contract covers multiple functions, which will have differing dress requirements.

1.5.5 Conflicts of Interest

The contractor shall not hire for this contract, any person whose employment would result in an appearance of a conflict of interest as defined in 5 CFR 2635.502. The contractor shall notify the Contracting Officer in writing, five

(5) working days prior to employing any Government civilian employee or family member of employee or any active duty Military personnel.

1.5.6 Conduct

The Contractor is fully responsible for the conduct of its employees at all times while employees are on Fort Dix.

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government reservation, shall abide by all regulations of the installation. The contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves, and perform services, in a professional, safe, and responsible manner and at all times they behave, act, and perform in a manner consistent with or IAW Government directives, etc. Revocation of Contractor personnel access to the Installation shall not relieve the Contractor from the requirement to meet all the terms and conditions of the contract.

Contractor personnel shall comply with the following while performing work under this PWS.

1.5.6.1 Standards of Conduct

In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Gratuities and Gift regulations are not applicable to contractor personnel. Particular attention should be paid to non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions.

1.5.6.2 Interference

Contractor personnel shall not interfere with or impede Government activities.

1.5.7 Communications

1.5.7.1 E-mail Addresses

Employees shall include a signature block on all emails that includes their name, title, company name, and contact information. Once a favorable TNAC or clearance is obtained, employees must request and receive appropriate Government Issued Identification Media. No contractor personnel shall perform services under this contract until appropriate Government Issued Identification Media is obtained.

1.5.7.2 Answering Government Telephones

Telephone etiquette will be provided upon assignment to various offices

1.5.3 Language Qualifications

The contractor shall employ only persons able to speak read, write, and understand English.

1.6 TRAINING

Contractor personnel shall have job-appropriate education, training, experience, certifications, and licensing prior to performing work under the contract. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. All training is the responsibility of the Contractor unless specified as Government Unique training. The Contractor is responsible for scheduling all Government Unique training to ensure training is accomplished prior to the individual performing work. The Contractor shall maintain records of all scheduled and accomplished training.

1.6.1 Government Unique Training

Minimal Government unique training is necessary to perform work in the contract, to include, but not limited to, Hazardous Material (HAZMAT) training, Combat Life Saver training, System Information Assurance Security Officer training (Level I), and System Admin/Network Security training (Level II). This training is outlined in Section C-5, Functional Areas, as it applies to each area and will be provided by the Government. It is anticipated that local training will be provided to support this effort with proper planning/coordination/approvals obtained by the contractor. All required training must be completed prior to contractor personnel performing work in support of Section C-5. Occasionally training may be required during the performance of the contract that becomes a requirement due to procedural changes, system changes, etc., contractor personnel may be required to attend, this could involve TDY if the training isn’t offered locally. Should TDY be required during performance of this contract, the travel will be directed by the Contracting Officer and will be reimbursable to the contractor.

1.6.1.1 Other Government or Army Unique Training

The Government will provide training that is Government and/or Army unique and deemed essential by the Contracting Officer for Contractor employees performing work under the Contract. Government and Army unique training is defined as training that is only available in Government and Army service schools. Such training may be provided at the work site or at other sites designated by the Contracting Officer. The Government may provide other training on a case-by-case basis, as determined by the Contracting Officer.

1.6.2 Automated Systems Access and Training

The Contractor shall have access to the automated systems as prescribed in the Contract. The Government will provide automated systems training to Contractor personnel during the Transition period. The number of personnel to be provided training will be determined by the Contracting Officer. The training shall be limited to a general familiarization with the system as deployed at Fort Dix. The Contractor shall be responsible for providing personnel trained in the use of automated systems as prescribed in the Contract.

1.6.3 Other Training

It is the prerogative of the Government to provide other training on a case-by-case basis. Requests for other training require written approval of the Contracting Officer. Courses to improve general management, leadership or behavioral skills are considered the responsibility of the Contractor. The Government will not approve or reimburse the cost for any County, State, or Federal required training associated with common business practice. The Contractor may provide any non-approved training for employees as long as the Contractor bears the total cost, including the employee's wages and benefits during the training period.

1.6.4 Security Related Training

All Contractor personnel shall attend training/briefings, provided by the Government, for Information Assurance (approximately 45 minutes annually), OPSEC/SAEDA (approximately 90 minutes annually), Force Protection Level I (approximately 90 minutes annually), and watch Training video (approximately 45 minutes annually). The Government shall provide the Contractor with information on when the training will be held.

1.7 IDENTIFICATION MEDIA

1.7.1 Identification Cards and Access Badges

The Contractor shall provide Contractor personnel an identification badge while performing work on the task order.

The contractor shall provide contractor personnel with government issued Identification (ID) cards prior to commencement of work. The DD1172 will be provided and approved by the Government. ID’s shall be laminated and include the Company’s Name, ID number, issue and expiration dates, employee name, job title and color photograph. Non-government contractor personnel shall wear ID cards on front exterior clothing, above the waist, when performing PWS work unless otherwise specified herein or approved by the Government. Within 24 hours of delivery order or employment termination, the contractor shall:

Destroy contractor issued ID cards and return facility access badges; and, notify the Contracting Officer in writing of any violation of the above.

1.8 REQUIRED OPERATIONAL PLANS

The contractor shall maintain and implement each plan identified below during the period of performance, and shall propose revisions, as warranted. The initial plans shall be submitted to the Contracting Officer for review and approval no later than thirty (30) calendar days of award. All revisions shall be subject to written approval by the Contracting Officer, upon receipt of which the contractor shall document and record the plan number, distribute revised plans and communicate changes to affected contractor and Government personnel. The contractor shall furnish all changes to the Contracting Officer and the appropriate COR at least three (3) working days prior to the effective date of the change.

1.8.1 Phase-In Plan

The contractor’s Phase-In Plan shall include comprehensive procedures for attaining full PWS performance within the time allowed herein. The contractor shall submit the Phase-In Plan, and identify associated costs, as part of their proposal. The Phase-In Plan shall establish procedures by which the contractor shall prepare to assume full responsibility for all areas outlined in the PWS thirty (30) days after award.

1.8.2 Quality Control Plan (QCP)

The contractor’s QCP shall establish procedures to monitor and record contractor performance with respect to the performance indicators and their respective tolerance limits and to report results to the Contracting Officer. The initial quality control requirements will be administered by the Program Manager. QCP sections shall be:

a. Performance Indicators (e.g., management goals relative to cost, schedule, and quality of technical and administrative service provided)

b. Inspection and test methods (e.g., accepted techniques and procedures)

c. Deficiency identification (e.g., areas exceeding acceptable tolerance limits)

d. Deficiency correction (e.g., establishes and implement corrective actions)

e. Documentation and en- forcement (e. g. document/inforce corrective actions)

f. Trend analysis (e.g., evaluates and record trends in performance results)

g. Surveillance methods (e.g., collect real time, on-line performance metrics)

h. Customer complaint program (e.g., respond to valid customer complaints)

The QCP shall be the basis of the contractor’s QC Program, a basic tenet of which shall be continuous quality improvement. The QCP shall also:

a. Require QC staff to be independent of the contractor production and supervisory staff and to report directly to top management.

b. Contain methods of direct and indirect communication with the Government regarding performance, to include regular and formal meetings with the Government, review and analyses of key process indicators, analyses of process deficiencies, and problem resolution.

c. Contain process control and process performance measurement procedures to include how the contractor plans to effect preventive actions and corrective actions, as opposed to reliance on Government or customer identification of deficiencies prior to resolving the problem.

d. Contain a customer comment processing system for identification and correction of validated complaints and to provide feedback.

e. Establish procedures to document and record all inspections or tests conducted by the contractor and any corrective actions taken, and their effectiveness, during the performance period.

The Contractor shall submit to the Contracting Officer within 30 calendar days of award a QCP. The Contracting Officer shall review and approve/disapprove the QCP within 15 calendar days of submission.

1.8.3 Security Plans

The contractor’s Physical Security Plan, Information Security Plan, Information Systems Security Plan, National Industrial Security Program (NISP) Plan and Key Control Plan shall form the basis of the contractor’s Security Program. Plan(s) shall be developed IAW AR 380-5 for the control of classified information, including personnel security requirements related to handling and accessing classified information.

1.8.3.1 Physical Security Plan

Plans shall address physical security aspects associated with contract performance security and for Government furnished facilities. The plan shall describe how the contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor occupied facilities. The contractor shall maintain an active security checklist for each facility, as required. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-18, AR 190-51, DOD 5100.76(D), 5220.22(D) and the Fort Dix, Installation Physical Security Plan. The plan shall outline how the Contractor will prevent unauthorized access vandalism, pilferage, larceny, sabotage and fire and to provide internal safeguards for the security of all Government Furnished Property. The Contractor shall be subject to unannounced physical security inspections by Government personnel.

1.8.3.2 Information Security Plan

The contractor’s information security plan shall provide for control of handling and accessing classified information, computer security and communications security. The plan shall comply with DOD 5220.22-M, Industrial Security Manual, AR’s 380-5, 380-19, 380-67, 380-40 and 530-1.

1.8.3.3 Information Systems Security Plan

The contractor’s information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS. The plan shall conform to AR 380-19 and AR 380-67.

1.8.3.4 Key Control Plan

The contractor’s Key Control Plan shall provide for Government access, 24 hours a day, seven days a week, to all Government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 380-5 if classified materials are stored. The Contractor shall not duplicate any keys issued by the Government without the approval of the Contracting Officer. The Contractor shall immediately report to the Contracting Officer any occurrence of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option replace the affected lock or locks or perform re-keying and deduct the cost of such from the Contractor’s monthly payment. If a master key is lost or duplicated, all locks and keys for that master key system shall be replaced at no cost to the Government. The Government also has the option to replace the locks and keys and deduct the cost from the Contractor’s monthly payment. The Contractor shall not permit the use of Government issued keys by any person other than the contractor personnel. The Contractor shall not open locked areas to permit entrance of persons other than authorized contractor personnel or government personnel.

1.8.4 Safety Plan

The Contractor shall establish and maintain a Safety Plan that delineates the processes and procedures the Contractor shall use to prevent accidents and preserve the life and health of Contractor and government personnel.

The Contractor shall submit the safety plan to the Contracting Officer within 30 calendar days of contract award.

The Contractor shall implement a Safety Program based upon this Safety Plan.