SOLICITATION_W15QKN-16-T-1135_-_AMENDMENT_0002_lodging_Newport _RI.docx

W15QKN-16-T-1135

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

All questions shall be in writing. Questions may be e-mailed to Ellen Widelitz ellen.h.widelitz.civ@mail.mil Questions must be submitted NLT 30 March 2016 @ 1:00 pm.

THE GOVERNMENT RESERVES THE RIGHT TO MAKE 2 OR MORE AWARDS FOR THIS LODGING REQUIREMENT. IN MAKING THE 2 OR MORE AWARDS THE GOVERNMENT TAKES INTO CONSIDERATION THE AMOUNT OF $500 TO MAKE 2 AWARDS AND HIGHER AMOUNT FOR 3 AWARDS. PLEASE SPECIFY ON COVER SHEET WHICH CLINS YOU ARE BIDDING FOR.

1. Proposals should be e-mailed to Ellen H. Widelitz ellen.h.widelitz.civ@mail.mil

1. Anywhere in this solicitation where the term “offer” is used, it is hereby changed to read “quote”.

1. Anywhere in this solicitation where the term “offeror” is used, it is hereby changed to read “quoter”.

1. It is the offeror’s responsibility that all offers submitted, are received by e-mail prior to the time and date for receipt of the offer. All offers are due no later than the date specified in block 8 of the solicitation.

1. Complete blocks 12, 17 & 30 of the SF 1449. In doing so, the offeror accedes to the contract term and conditions as written in the Request for Proposal (RFP).

1. Quotes must include the following Basis for Award:

a. Technical: Facility Assessment consisting of cleanliness, security, amenities, and conformance with Performance Work Statement requirements and past performance.

b. Price: pricing for each Line Item. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

c. Third party providers should include the additional information requested below. Failure to provide this information with your quote may deem your quote non-responsive. Only One Quote per company will be accepted. This is not a solicitation for Event Planning Services. An offeror which requires the Government to execute a separate agreement with a Third Party Hotel shall be deemed technically unacceptable.

A third party agreement signed by both the hotel and the offeror must accompany all proposals. If this agreement is not included with the proposal it shall be deemed technically unacceptable.

7. The contractor must provide Point of Contact (POC) on-site at the facility from commencement to conclusion of the event. The POC must be a paid employee of the company submitting the quote. The name of the POC, email address and telephone number must be submitted with their quote/offer.

POC:

Telephone No. :

POC Email:

8. All sleeping rooms must be at or below the Government’s per diem rate. The Federal Government is tax exempt. All prices must include all applicable taxes, fees, gratuities, commissions, and service charges.

9. All representations and certifications to include provision of Dun & Bradstreet number are to be returned with the quote. Dun and Bradstreet information can be found by calling (800)-333-0505. A contractor that is receiving an award resulting from this solicitation must be fully registered in the System for Award Management (SAM) prior to award. If registration is in pending status, your quote will be deemed non-responsive. If you need to register in SAM, go to the website https://www.sam.gov or call toll free number 1-866-606-8220.

Dun and Bradstreet # ___________________________

CAGE code __________________________________

Federal Tax ID ________________________________

10. No smoking rooms required. Personal expenses items, and, or services in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room services, etc… will be paid directly by the guest, and shall not be billed under the resultant purchase order.

11. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide the contracted services.

12. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc), G&A and profit.

13. The contractor must submit all subcontracting agreements, if any, with their offer/quote.

14. The area of consideration is within a 10 mile radius from the supported unit address at the Naval Station Newport, 690 Peary Street, Newport, RI 02841. The distance will be calculated by utilizing commercial search engines; google maps, or mapquest. Whichever website site that yields the least distance will be utilized.

15. The Government reserves the right to obtain past performance information from sources other than those provided by the contractor. The past performance provided by the contractor must be relevant and recent no later than 6 months from the date of this solicitation.

16. Contractors shall provide the following information with their offer to be considered for contract award:

a. Federal Emergency Management Agency (FEMA) Certification of the proposed facility for the event with their offer/quote.

b. The contractor must submit with their offer all subcontracting agreements with their offer/quote

17. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PERFORMANCE WORK STATEMENT

(GENERAL)

PERFORMANCE WORK STATEMENT (PWS)

7th Legal Operations Detachment (LOD), United States Army Reserve Legal Command (USARLC)

Lodging accommodations in support of the Judge Advocate General’s Corps Northeast Region On-Site Training for the 7th LOD at the Naval Station Newport, 690 Peary Street, Newport, Rhode Island, 02841.

1.0 INTRODUCTION

USAR Legal Command tasked the 7th LOD to conduct the FY16 Judge Advocate General’s Corps Northeast Region On-Site Training at the Naval Station Newport in Newport, RI. The 7th LOD will be providing training on four of the six legal core competencies.

2.0 BACKGROUND

The Judge Advocate General’s Corps Northeast Region On-Site Training was created to provide enhance awareness and expertise training on legal core competencies for Judge Advocates, Legal Administrators, and Paralegals.

3.0 OBJECTIVES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform the requested tasks as described in this Performance Work Statement (PWS). The location of the hotel is required to be within a maximum ten-mile radius from the supported unit address at 690 Peary Street, Newport, RI 02841. The hotel receiving contract will only be paid for used rooms at the agreed rate, but not to exceed the United States General Services Administration (GSA) Per Diem rate. Housing is needed to support soldiers residing outside 50 miles radius from the serviced unit address. The Army Standard for Housing for this request is two (2) Soldiers per room (Double Room Occupancy) upon availability. USAR soldiers may receive single rooms upon approval from the serviced organization and does not exceed the quantities of rooms contracted during the serviced period. The facility should be able to support at least all the require rooms for this event. Additional features that may be included: recreational pool, Health & Fitness room, and breakfast services are preferred to enhance Soldier fitness program but not required. The Hotel may have a Business Center at no cost to the Soldiers. A Room Roster will be sent to the contractor by the Government Point of Contact or Contracting Officer’s Representative (COR) within 15 days prior to the scheduled training.

Period of Performance: The Period of Performance is from 22 APR to 24 APR 2016.

4.0 SCOPE

4.1. Lodging:

All sleeping rooms must be at or below the Government’s per diem rate. The Federal Government is tax exempt. The hotel/motel must be at a maximum of a 10 mile radius of 690 Peary Street, Newport, RI. The rooms must be non-smoking, free of pest, bed bugs, clean and in good sanitary conditions. Cooling and heat systems shall be in good workable condition. All rooms shall have a refrigerator, microwave, coffee maker, and electrical outlets must be in good condition meeting State code. Free breakfast and parking is preferred as well as onsite laundry capabilities. Fitness Center and Pool is preferred but not required. The hotel presented to the Government must be Federal Emergency Management Agency (FEMA) certified.

4.2. Personal Expenses:

Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, food or other incidentals will be paid by the guest and shall not be billed under the resultant contract.

4.3. Security:

The sleeping rooms shall be access through the hotel internal corridors, provide sufficient room security by use of double bolt doors and lock windows to protect Government’s information, supplies, equipment and other the soldiers properties. Parking Area shall be within the Hotel property at no cost to the soldier. Entry access to Sleeping areas must be through the hotel internal corridors’ and Main Lobby.

4.4. Invoicing: The quantities in the contract are estimates. The contractor shall only invoice for actual room used. The Government will pay for occupied rooms only. Actual services provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Invoices shall be submitted via the Wide Area Work Flow (WAWF) system.

5.0 DEFINITIONS

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Apr-2016 01:00 PM to 04-Apr-2016 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from Single Rooms x 3 nights to Single Rooms x 3 nights -.

The CLIN extended description has changed from:

April 21 -24, 2016 50 Single Rooms x 3 nights =150 Total Rooms. Personal expenses in guest rooms such as: long distance phone, movie rentals, dry cleaning, room service among other charges, will be paid for by the guest, and shall not be billed under the resultant purchase order. All prices MUST include all applicable fees, gratuities, commissions, and service charges. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. US Government authorized activity - THE FEDERAL GOVERNMENT IS TAX EXEMPT No. 35-1880470. Price of the room must include parking. The room charge must be within the per diem rate for the area.

To:

Per Amended Solic 0002 this CLIN has been eliminated.April 21 -24, 2016 50 Single Rooms x 3 nights =150 Total Rooms. Personal expenses in guest rooms such as: long distance phone, movie rentals, dry cleaning, room service among other charges, will be paid for by the guest, and shall not be billed under the resultant purchase order. All prices MUST include all applicable fees, gratuities, commissions, and service charges. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. US Government authorized activity - THE FEDERAL GOVERNMENT IS TAX EXEMPT No. 35-1880470. Price of the room must include parking. The room charge must be within the per diem rate for the area..

The pricing detail quantity has decreased by 150.00 from 150.00 to 0.00.

CLIN 0002

The CLIN extended description has changed from:

April 21 -24, 2016 200 Double Rooms x 3 nights =600 Total Rooms Personal expenses in guest rooms such as: long distance phone, movie rentals, dry cleaning, room service among other charges, will be paid for by the guest, and shall not be billed under the resultant purchase order.. All prices MUST include all applicable fees, gratuities, commissions, and service charges. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. US Government authorize activity - THE FEDERAL GOVERNMENT IS TAX EXEMPT No. 35-1880470. Price of the room must include parking. The room charge must be within the per diem rate for the area.

To:

April 21 -24, 2016 250 Double Rooms x 3 nights =750 Total Rooms Personal expenses in guest rooms such as: long distance phone, movie rentals, dry cleaning, room service among other charges, will be paid for by the guest, and shall not be billed under the resultant purchase order.. All prices MUST include all applicable fees, gratuities, commissions, and service charges. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. US Government authorize activity - THE FEDERAL GOVERNMENT IS TAX EXEMPT No. 35-1880470. Price of the room must include parking. The room charge must be within the per diem rate for the area..

The pricing detail quantity has increased by 150.00 from 600.00 to 750.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 21-APR-2016 TO

24-APR-2016

USARLC

8791 SNOUFFER SCHOOL RD

GAITHERSBURG MD 20879

FOB: Destination W80Y0M

To:

POP 21-APR-2016 TO

USARLC

8791 SNOUFFER SCHOOL RD

GAITHERSBURG MD 20879

W80Y0M

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 21-APR-2016 TO

USARLC

8791 SNOUFFER SCHOOL RD

GAITHERSBURG MD 20879

W80Y0M

To:

POP 21-APR-2016 TO

USARLC

8791 SNOUFFER SCHOOL RD

GAITHERSBURG MD 20879

W80Y0M

(End of Summary of Changes) image1.wmf