W15QKN-24-Q-108N RFQ_FINAL 05222024.docx

DEPARTMENT OF THE ARMY

U.S. Army Contracting Command – New Jersey Picatinny Arsenal, NJ 07806-5000

This is a combined synopsis/solicitation for commercial lodging prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.

The solicitation number W15QKN-24-Q-108N is being issued as a Request for Quotation (RFQ).

Responses must set forth full, accurate and complete information as required by this RFQ (including attachments). “Fill-ins” are provided on Standard Form (insert form numbers), and other solicitation documents. Examine the entire solicitation carefully. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

Responses must be plainly marked with the solicitation number and the date and local time set forth for receipt of quotations in the solicitation document.

This procurement is 100% SBSA. The applicable NAICS Code is 721110

The purpose of this acquisition is to procure Lodging-in-Kind with Meals for three separate dates (20 June 2024 – 23 June 2024 for the 363 MP Company, 05 July 2024 – 07 July 2024 for the 423 MP Company and lastly 25 July 2024 through 28 July 2024 for the 351 MP Company) within a 25-mile radius of each respective unit Home Stations listed below. The distance shall be calculated by utilizing Google Maps.

i 363 Military Police Company - 363 Luby Street, Grafton West Virigina, 26354 ii 423 Military Police Company - 200 Route 25A Shoreham, NY 11786 iii 351 Military Police Company - 2803 South East 36th Avenue, Ocala FL 34471

Quotes are due no later than Wednesday 29 May 2024 by 2:00 PM EST via email to the Contracting Officer and Specialist.

This is not a solicitation for event planning services. For a quote submitted by an offeror that is not a hotel, motel, or other lodging provider, the offeror must submit with their technical quote, for evaluation, a description of the offeror’s technical approach for providing the requested services as the prime contractor. Again, this not a solicitation for event planning services. An offer which requires the government to execute a separate agreement with a third-party hotel shall be deemed technically unacceptable.

Issuing Office:

U.S. Army Contracting Command – New Jersey ATTN: Mr. Javed Mohamed Office Symbol: ACC-NJ-MC Phipps Road, Building 10 Picatinny Arsenal, NJ 07806-5000 Email: javed.s.mohamed.civ@army.mil

U.S. Army Contracting Command – New Jersey ATTN: Mrs. Jennifer Rustwick Office Symbol: ACC-NJ-MC Phipps Road, Building 10 Picatinny Arsenal, NJ 07806-5000 Email: jennifer.m.rustwick.civ@army.mil

Point of Contract for information is Javed Mohamed and Jennifer M. Rustwick. Email addresses are: javed.s.mohamed.civ@army.mil and jennifer.m.rustwick.civ@army.mil

Army Contracting Command-New Jersey has a requirement in support of the o support Military Service Members of the 200 Military Police Command attending Home Station Active Duty for Mobilization as listed in #4 (place of Performance) for three separate dates (20 June 2024 – 23 June 2024 for the 363 MP Company, 05 July 2024 – 07 July 2024 for the 423 MP Company and lastly 25 July 2024 through 28 July 2024 for the 351 MP Company). Lodging and meal provisions are required for the dates listed above and a specific breakout of dates and meals required can be found in the Statement of Work (SOW) below. The NAICS code for this effort is 721110 – Hotels (except Casino Hotels) and Motels. The Small Business Size Standard for NAICS 721110 is $40 Million.

All quotes shall contain the minimum information required under FAR 52.212-1, Instructions to Offerors, Commercial Items to include its associated addendum. Your quote, in accordance with FAR 52.212-3 Offeror Representations and Certifications, Commercial Items, shall list your UEI number, CAGE code, Tax ID Number, Company name, Point of Contact, and phone number.

If you need to obtain or renew a UEI number or CAGE code, please visit the System for Award Management (SAM) at https://sam.gov/.gov/. Lack of registration in the SAM database will make an offeror ineligible for award.

The vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

In accordance with FAR 52.212-2, the Government intends to make an award to the Contractor who submits the Lowest Price Technically Acceptable (LPTA) quote, and deemed responsive and responsible by the Contracting Officer. Offeror must meet the requirements as specified in the Statement of Work (SOW) and this RFQ. The anticipated award will be a Firm Fixed-Price contract. Offerors must submit quotes on the full quantity identified. Failure to submit all information requested in the instruction to offerors could be cause for rejection of the entire quote. The Contracting Officer reserves the right to make no award under this RFQ.

The Government CANNOT accept pricing above the location’s per diem rate, without a waiver.

QUOTE SUBMISSION

The quote preparation instructions are contained in 52.212-1 of the Request for Quote (RFQ) and are herein incorporated by reference.

In addition, 52.212-1 Instructions to Offerors (addendum)

1. All questions shall be in writing. Questions may be emailed to Javed Mohamed at javed.s.mohamed.civ@army.mil. Offerors shall also CC the Contracting Officer, Jennifer M. Rustwick, Jennifer.m.rustwick.civ@army.mil

2. Quotes are due no later than Wednesday 29 MAY 2024 by 2:00 PM EST via email to the Contracting Officer and Specialist listed above.

3. The quotation must include the following information:

a. Technical:

Facility information for the lodging listing the name, location, and an onsite point of contact (POC) for the proposed facilities that can be reached from the commencement to the conclusion of the resulting contract; Contractor shall provide verification that hotel onsite point of contact has verified the number of rooms required are available for the entire duration of lodging needs.

An assessment of the lodging facility addressing the security and amenity requirements as detailed in the SOW.

Verification of the Federal Emergency Management Agency (FEMA) Certification of the proposed lodging facility (certifications can be found at https://apps.usfa.fema.gov/hotel/).

Verification / confirmation of meal provisions meeting the requirements within the statement of work and confirmation from the proposed meal provider identifying they are capable of providing meals meeting the requirements listed within the statement of work.

Subcontracting agreements (if any); and

Completed RFQ terms and conditions.

b. Price: FFP Pricing for each Line Item as follows:

Grafton, West Virginia, 26354

(Double Rooms)

(single room)

Total number of Rooms: 63

Total Number of Meals: 369

(Double Rooms)

Total number of Rooms: 108

Total Number of Meals: 648

(Double Rooms)

Total number of Rooms: 36

Total Number of Meals: 216

i. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the Quoter/Offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

ii. Comparison of Government per diem rates for lodging and all meals

c. Third party providers should include the additional information requested in paragraph 4 below. Failure to provide this information with your quote may deem your quote non-responsive.

4. This is not a RFQ for event planning services. For a quote submitted by an offeror that is not a hotel, motel, or other lodging provider, the offeror must submit with their technical quote, for evaluation, a description of the offeror’s technical approach for providing the requested services as the prime contractor. Again, this not a RFQ for event planning services. An offer which requires the government to execute a separate agreement with a third-party hotel shall be deemed technically unacceptable.

5. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide the contracted services.

6. Contractors shall quote on all CLINS. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc.), G&A and profit.

7. Line Item pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The federal government is tax exempt.

8. Room rates cannot exceed the government travel per diem rates in accordance with Joint Federal Travel Regulations (JFTR), without a waiver.

9. All meal rates shall not exceed the Government approved per diem rates for meals. Per-diem thresholds can be found at:

363 Military Police Company: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?actions=per diems_report&fiscal_year=2024&state=WV&city=Grafton&zip=26354

423 Military Police Company: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2024&state=NY&city=Shoreham&zip=11786

351 Military Police Company: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates results?action=perdiems_report&fiscal_year=2024&state=FL&city=Ocala&zip=34471

10. Contractors shall include with their quotes the company CAGE, SAM UEI, and TAX ID Number, and individual who is authorized to obligate the company.

11. If the offeror is a third party, the offeror may only submit one offer/quote. If more than one is submitted the offeror will not be eligible for contract award.

12. If any section of this addendum conflicts with FAR Clause 52.212-1, the addendum shall take precedence.

Complete Clause 52.212-3 Offeror Representations and Certifications – Commercial Items and Complete Clause 252.209-79999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or Felony Conviction under any Federal Law, if it is not completed in the System for Award Management, or if the information that has been included in SAM is not accurate or applicable to this procurement.

BASIS FOR AWARD

The quote evaluation instructions are contained in 52.212-2 – Evaluation – Commercial Products and Commercial Services.

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this RFQ to the responsive* responsible** offeror whose offer conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The Government intends to award a single purchase order to an offeror whose quote is determined to be the lowest priced technically acceptable based on the following evaluation factors:

(1) Technical - Technical Capability will be evaluated to determine the likelihood that the Government’s requirements in the Statement of Work (SOW) can be achieved. A Government representative may conduct an onsite assessment of the proposed lodging facility prior to contract award to verify the cleanliness, safety, amenities, and security of the facilities as described in the SOW.

(2) Price - Price will be evaluated to determine if the offeror’s proposed price is fair, reasonable, and balanced using price analysis techniques in accordance with the guidelines in FAR 15.404-1(b). Unreasonably high or unrealistically low proposed prices may be grounds for eliminating a quote from consideration.

(b) The offeror must provide information in sufficient detail to permit a complete and accurate evaluation of the previous factors. All non-priced factors will be evaluated on an “Acceptable” or “Unacceptable” basis. The factors identify the minimum requirements that are key to successful contract performance. An offeror must receive an “Acceptable” rating for all non-price factors to be considered for award. All offerors that are given an “Acceptable” rating on both technical and past performance will then be evaluated on price.

Technical Acceptable/Unacceptable Ratings

* Responsive is defined as a complete (conforms to all requirements in the “Instructions to Offerors” section of this document) offer/quote received before the closing date

**Responsibility is determined in accordance with FAR Part 9.

Special Notice to Offerors: Offerors are responsible for obtaining a receipt confirmation, via separate Email, with the corresponding PCO, to ensure the electronic quotation has been received by the date/time set forth in the solicitation for “receipt of offers.”

SUPPLIES OR SERVICES AND PRICES/COSTS:

AMOUNTITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Each

Lodging Grafton, West Virginia

FFP

20 - 23 June 2024 - Total of 03 Nights - 20 Rooms Per Night Total number of Room Nights: 63 Check out is 23 June 2024 The contractor shall provide late checkout option.

Quantities in this requirement are estimates. Contractor shall invoice for actual rooms provided only. Actual rooms provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

All work shall be performed in accordance with the Statement of Work. FOB: Destination

PSC CD: V231

NET AMT

AMOUNTITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Lodging Grafton, West Virginia

20 - 23 June 2024 - Total of 03 Nights – 1 Room Per Night Total number of Room Nights: 3 Check out is 23 June 2024 The contractor shall provide late checkout option.

Quantities in this requirement are estimates. Contractor shall invoice for actual rooms provided only. Actual rooms provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

All work shall be performed in accordance with the Statement of Work. FOB: Destination

AMOUNTITEM NO

QUANTITY

UNIT

UNIT PRICE

Meals in Grafton, West Virginia - Breakfast

21- 23 June 2024 45 Total Breakfast Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

QUANTITY

UNIT

UNIT PRICE

Meals in Grafton, West Virginia - Lunch

20 - 22 June 2024 123 Total Lunch Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

QUANTITY

UNIT

UNIT PRICE

Meals in Grafton, West Virginia - Dinner

20 - 22 June 2024 123 Total Dinner Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

AMOUNTITEM NO

QUANTITY

UNIT

UNIT PRICE

Lodging Shoreham, New York

5 – 7 July 2024 - Total of 02 Nights - 54 Rooms Per Night Total number of Room Nights: 108 Check out is 7 July 2024 The contractor shall provide late checkout option.

Quantities in this requirement are estimates. Contractor shall invoice for actual rooms provided only. Actual rooms provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

QUANTITY

UNIT

UNIT PRICE

Meals in Shoreham, New York - Breakfast

6-7 July 2024 45 Total Breakfast Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Meals in Shoreham, New York - Lunch

5 - 6 July 2024 216 Total Lunch Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Meals in Shoreham, New York - Dinner

5 - 6 July 2024 216 Total Dinner Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

AMOUNTITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Lodging Ocala, Florida

25 - 28 July 2024 - Total of 03 Nights - 12 Rooms Per Night Total number of Room Nights: 36 Check out is 28 July 2024 The contractor shall provide late checkout option.

Quantities in this requirement are estimates. Contractor shall invoice for actual rooms provided only. Actual rooms provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Meals in Ocala, Florida - Breakfast

26-28 July 2024 72 Total Breakfast Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

QUANTITY

UNIT

UNIT PRICE

Meals in Ocala, Florida - Lunch

25 - 27 July 2024 72 Total Lunch Meals:

Thursday 25 July 2024 Quantity 24

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Meals in Ocala, Florida - Dinner

25 - 27 July 2024 72 Total Dinner Meals:

Quantities in this requirement are estimates. Contractor shall invoice for actual meals provided only. Actual meals provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

The Federal Government is tax exempt. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

DETERMINATION OF RESPONSIBILITY

* Responsive is defined as a complete (conforms to all requirements in the “Instructions to Offerors” section of this document) offer/quote received before the closing date

**Responsibility is determined in accordance with FAR Part 9. In accordance with FAR 9.103m award will only be made to an Offeror deemed responsible as per the standards of responsibility set forth in FAR 9.104-1. In addition, the Contracting Officer will not make an award to an Offeror currently listed as an excluded party or debarred from receiving a Federal contract award.

STATEMENT OF WORK

Lodging-in-Kind with Meals 382 Military Police Company 1000 Tow Road Fallbrook, CA 92028

1. GENERAL: This is a non-inherently governmental/non-personal services contract to provide Lodging-in-Kind with Meals.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to accomplish the tasks outlined in this SOW.

2. OBJECTIVE/SCOPE: Lodging-in-Kind and Meals are required to support Military Service Members of the 200 Military Police Command attending Home Station Active Duty for Mobilization as listed in #4 (place of Performance) for three separate dates (20 June 2024 – 23 June 2024 for the 363 MP Company, 05 July 2024 – 07 July 2024 for the 423 MP Company and lastly 25 July 2024 through 28 July 2024 for the 351 MP Company).

3. PERIOD OF PERFORMANCE: (See Enclosure 0001)

i. 20 June 2024 – 23 June 2024 for the 363 MP Company

ii. 05 July 2024 – 07 July 2024 for the 423 MP Company

iii. 25 July 2024 – 28 July 2024 for the 351 MP Company

4. PLACE OF PERFORMANCE:

Lodging

a. The Lodging Facility shall be within a 25-mile radius of each respective unit Home Station. The distance shall be calculated by utilizing Google Maps.

iv 363 Military Police Company - 363 Luby Street, Grafton West Virigina, 26354 v 423 Military Police Company - 200 Route 25A Shoreham, NY 11786 vi 351 Military Police Company - 2803 South East 36th Avenue, Ocala FL 34471

b. Soldiers who receive lodging will check in on the respective dates of 20 June 2024, 05 July 2024 and 25 July 2024. The Soldiers will remain to their assigned room. Soldiers will not incur additional expenses. If the Solider does, they will be responsible for the additional cost not covered by the contract. All service members will check out of the respective hotels by 23 June 2024, 07 July 2024 and 28 July 2024.

Meals

a. Meals shall be furnished/supplied at the chosen restaurant or hotel if applicable 25-mile radius of location listed in #4 (Place of Performance) The distance shall be calculated by utilizing Google Maps.

5. Requiring Activity Point of Contact (POC): The following POC shall be utilized for the performance of the requirement. They shall not be contacted through the procurement process.

Name: Danny Alcantara Title/Rank: SGT, G-3 Mobilization Logistics NCO Email: danny.a.alcantara.mil@army.mil Phone Number: 718-427-5884

6. SPECIFIED SUPPORT

a. Lodging: Rooms shall house two Military Service Members per room except those Military Service Members holding Commander, First Sergeant, E-9, CW3 or O-4 and above ranking positions, which shall be authorized single rooms. Therefore, for the 363 MP Company the Lodging Facility shall support a total amount of 1 Single and 20 Double occupancy rooms for 41 military service members checking in on 20 June 2024 and checking out on 23 June 2024. A detailed breakdown of the individual day, date, and number of rooms has been provided in Table 1, below:

Rooms for the 363 MP Company shall be provided at or below the prevailing per-diem rates in accordance with the per-diem threshold found at: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?actions=per diems_report&fiscal_year=2024&state=WV&city=Grafton&zip=26354

TOTAL NUMBER OF ROOMS FOR LODGING FOR THE 363 MP COMPANY: 63

For the 423 MP Company the Lodging Facility shall support a total amount of 54 Double occupancy rooms for 108 military service members checking in on 05 July 2024 and checking out on 07 July 2024. A detailed breakdown of the individual day, date, and number of rooms has been provided in Table 1, below:

Rooms for the 423 MP Company shall be provided at or below the prevailing per-diem rates in accordance with the per-diem threshold found at: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2024&state=NY&city=Shoreham&zip=11786

TOTAL NUMBER OF ROOMS FOR LODGING FOR THE 423 MP COMPANY: 108

For the 351 MP Company the Lodging Facility shall support a total amount of 36 Double occupancy rooms for 24 military service members checking in on 25 July 2024 and checking out on 28 July 2024. A detailed breakdown of the individual day, date, and number of rooms has been provided in Table 1, below:

Rooms for the 351 MP Company shall be provided at or below the prevailing per-diem rates in accordance with the per-diem threshold found at: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2024&state=FL&city=Ocala&zip=34471

TOTAL NUMBER OF ROOMS FOR LODGING FOR THE 351 MP COMPANY: 36

i. Each room shall contain at a minimum; television with cable access, internet access, iron and iron board, and alarm clock. Double Occupancy rooms shall have two standalone beds (Roll-away beds, pullout sofas, cots, etc. do not constitute a bed and cannot be considered a double occupancy room).

ii. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry, parking, and room service, etc. shall be paid by the guest.

iii. The Government cannot exceed the per diem rates for lodging in accordance with the Joint Travel Regulation, without a waiver.

iv. The Requiring Activity may conduct a site visit prior to award of the contract to ensure that the facility meets the criteria stated within this SOW.

v. A rooming roster shall be provided to the contractor no later than 48 hours before checking in. The roster may include each military service member’s name, rank, gender, check-in date, and total number of days authorized.

b. Meals: Military Service Members shall have access to three meals per day in accordance with Army Regulation 30-22. A detailed breakdown of the meal, day, date, availability, and number of meals for each MP Company has been provided within the Table 2, below:

363 MP Company

423 MP Company:

351 MP Company:

The contractor shall provide meals 369 meals for the 363 MP Company, 648 meals for the 423 MP Company and 216 meals for the 351 MP Company throughout the period of performance and at the locations listed above. Special dietary restrictions will be identified and accommodated for on an as needed basis. Vegetarian options shall be available. Food and beverage charges are based upon a total of servings per meal. Self-service beverage stations are preferred for each meal. Local government per diem meal rate for food shall apply. Per-diem thresholds can be found at:

363 Military Police Company: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?actions=per diems_report&fiscal_year=2024&state=WV&city=Grafton&zip=26354

423 Military Police Company: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2024&state=NY&city=Shoreham&zip=11786

351 Military Police Company: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates results?action=perdiems_report&fiscal_year=2024&state=FL&city=Ocala&zip=34471

i. Breakfast: Provider shall furnish a healthy balanced meal in accordance with Army Regulation 30-22.

ii. Lunch: Provider shall furnish a healthy balanced meal in accordance with Army Regulation 30-22. Box lunch- grab and go style is preferred.

iii. Dinner: Provider shall furnish a healthy balanced meal in accordance with Army Regulation 30-22.

The dining area shall have a room capacity that can accommodate the number of Military Service Members being provided meals at each respective location.

Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. All utensils, plates, napkins, etc. shall also be provided by the contractor.

The Government cannot exceed the per diem rates for breakfast, lunch, and dinner in accordance with the Joint Travel Regulation, without a waiver.

7. HEALTH, SAFETY AND SECURITY:

a. Lodging:

i. All rooms shall be in the same facility, under the same roof. The use of two separate Lodging Facilities or two separate buildings to house Military Service Members is unacceptable.

ii. Access to individual rooms shall have interior access. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

iii. The Lodging Facility shall have accessible parking area and the location shall be in a low crime area, with security cameras or a security guard on property for after hour protection at the facility. The government may utilize information obtained, to include, but not limited to, local, state or federal law enforcement reports and/or https://www.areavibes.com to assess crime within the area of the facility.

iv. Daily custodial services shall include, but not limited to; room cleaning, bed making, linen change (as required), quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bathmat.

v. Bathrooms shall be in a sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

vi. All rooms shall be non-smoking and free of bed bugs, lice, rodents, mold, or anything that will make the living conditions unsafe and/or unhealthy.

vii. Rooms shall be cooled by refrigerated air conditioning, and adequately heated with individual temperature controls in each room.

viii. The Lodging Facility shall have efficient procedures and operating instructions for the effective handling and return of lost-and-found items to their rightful owners. Any/all found items shall be stored in a secure area. The housekeeping staff shall maintain a log annotating all found property by building, room, date found, by whom, and disposition of the property. This log shall be transferred to the front desk when housekeeping is not available. Attempts shall be made to contact departed guests as soon as possible regarding their forgotten belongings.

ix. The Lodging Facility shall comply with all applicable fire and safety codes and regulations. Electrical outlets shall be available and in good working condition. The Lodging Facility presented to the Government shall be Federal Emergency Management Agency approved.

x. The Lodging Facility shall have at least an American Automobile Association (AAA) Three Diamond rating or equivalent.

b. Meals:

i. The contractor shall be responsible for all aspects of food preparation for each meal delivered, including but not limited to acquisition, menu/food preparation, and transportation.

ii. The contractor shall follow all local, state, and federal health and safety guidelines for food preparation and transportation.

8. ELECTRONIC INVOICING: The Government will only pay for actual rooms occupied, unless the Advance Notification Period below is not provided by the Government. If the Advance Notification Period is not provided, the prime contractor may invoice for all rooms indicated for that date in the SOW. The Wide Area Workflow system in the method to electronically process vendor payment request and receiving reports, as authorized by Defense Federal Acquisition Regulation 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

9. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 48 hours prior to the start date. The cancellation notice shall be issued by the Contracting Officer. The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract resulting from mission changes.

10. ROLES AND RESPONSIBILITIES:

a. CONTRACTOR: A supplier, vendor or third party awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

b. CONTRACTING OFFICER: The Contracting Officer is the only official with the expressed authority to obligate the Government or make changes to the contract/agreement. Under NO circumstances shall changes to the contract/agreement, be made without the written consent of the Contracting Officer.

c. LODGING FACILITY: A hotel, motel, or other establishment in which are used on a transient basis, and includes customary amenities and facilities operated as part of, or associated with, the lodging facility. May also be known as the subcontractor to the prime contractor.

d. MEAL PROVIDER: A supplier or vendor responsible for all aspects of food preparation for each meal delivered, including but not limited to acquisition, menu/food preparation, and transportation. May also be known as the subcontractor to the prime contractor.

e. REQUIRING ACTIVITY (POC): This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

f. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor; therefore, the Government will communicate with the prime contractor who in turn communicates with the subcontractor.

11. REFERENCES:

a. Joint Travel Regulation, https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

b. Army Food Program, Army Regulation 30-22, https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN7458_R30_22_FI NAL.pdf

c. Army Food Program, Pamphlet 30-22, https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN18456_P30_22_F INAL.pdf

SUPPLIES OR SERVICES BID SCHEDULE

Pricing shall be submitted so that there is a room rate multiple by the total number of room nights established in the SOW. Pricing shall also include a meal rate multiplied by the total number of meals established in the SOW.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC / CAGE

Destination

Destination

Destination

Destination

Destination

Destination

Destination

Destination

Destination

Destination

Destination

PROVISIONS/CLAUSES

CLAUSES INCORPORATED BY REFERENCE

The below clauses are incorporated either by reference or full text and made a part of this Request for Quote (RFQ) (FAR, DFARS and Local Clauses).

With Contractors Debarred, Suspended, or Proposed for

Debarment

Liability or a Felony Conviction under any Federal Law

Commercial Services

Products and Commercial Services (DEC 2022) Alternate I

Commercial Services

Subcontractors

Incident Reporting

Telecommunications Equipment or Services -- Representation

Telecommunications Equipment or Services

252.232-7003 Maduro Regime (DEVIATION 2020-O0005) Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang JUNE 2023 Uyghur

CLAUSES INCORPORATED BY FULL TEXT

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Prohibition.

Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 20, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 20, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

Representations. The Offeror represents that--

It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

Disclosures.

Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

For covered equipment--

The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

For covered services--

If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

For covered equipment--

The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

Explanation of the proposed use of covered telecommunications equipment and any factors…