VTS Statement of Work.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE GALVESTON

Scope of Work

FOR

Wall Mounted Air Conditioner Units Replacement

AT

Multiple Coast Guard VTS Locations

US Coast Guard Base Galveston Initial Date Contracting Officer (KO) LT Jordan Groff Facilities Engineer

CWO Jesus Guevara Deputy Facilities Engineer

Table of Contents

1. GENERAL

1.1 GENERAL REQUIREMENTS

1.2 LOCATION

1.3 POINTS OF CONTACT

1.4 SITE INVESTIGATION

1.5 CONTRACTOR SECURITY REQUIREMENTS

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

2.2 DESCRIPTION OF WORK TO BE COMPLETED

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT

3.2 ESTIMATE

3.3 SUBMISSION

4. CONSTRUCTION NOTIFICATIONS

4.1 NOTIFICATIONS

4.2 RECYCLING AND DISPOSAL OF REFUSE

4.3 SAFETY

4.4 TEMPORARY FACILITIES STORAGE

4.5 SANITARY FACILITIES

4.6 WATER AND ELECTRICITY

4.7 CONTRACTING REQUIREMENTS

5. COAST GUARD PROCUREMENT SELECTION

5.1 BID PROCEDURES

5.2 QUESTIONS

6. REFERENCE DOCUMENTS AND PHOTOS

1. GENERAL

1.1 GENERAL REQUIREMENTS

The United States Coast Guard is soliciting quotes from qualified individuals or firms to provide all necessary labor, materials, supervision, and equipment to perform the complete replacement of existing wall-mounted air conditioning and heating (HVAC) units at the specified locations.

1.2 DATE AND LOCATION FOR MANDATORY SITE VISIT

• Date: April 8, 2026, 10:00 am

Project site is located at the following address:

• Site (City Dock VTS): 9900 High Level Rd., Houston, TX 77029

1.3 POINT OF CONTACT:

1. MK2 Darryl Montague: (404) 784-8876

2. CWO Jesus Guevara: (936) 232-2390

1.4 SITE INVESTIGATION

Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Perform all on-site work between the hours of 7:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR and the Facility Engineer (FE).

1.5 CONTRACTOR SECURITY REQUIREMENTS

For this affected Coast Guard facility/property, the Contractor shall provide a list of all on-site personnel, including sub-contractors and suppliers, to the Facilities Engineer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard Facility. Contractor personnel shall have a photo identification on them at all times while working on Coast Guard Facilities.

Contractors shall provide the POC within 24 hours of advance notice of every delivery to the site, provide the company name, delivery person, and phone number of the firm(s) making deliveries.

All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

Contractor shall conduct a thorough field investigation into the project. Inspection shall identify and document existing site conditions, specifically the location of all utilities (i.e. electric, water, sewer, gas etc.) or shared systems (Example: HVAC, Fire Suppression, Network) to identify any conditions that may be affected by work.

2.2 DESCRIPTION OF WORK TO BE COMPLETED

The contractor shall perform the following tasks at each site listed in Section 1.2:

2.2.1 Removal of Existing Equipment:

All removal and disposal activities must be performed in strict accordance with all applicable federal, state, and local regulations.

• Refrigerant Recovery: Safely recover all refrigerant from the existing Bard or Marvair wall-mounted HVAC units.

• Decommission and Removal: Once refrigerant is recovered, disconnect, uninstall, and remove the HVAC units.

• Disposal: Transport and disposal of all removed equipment, including the HVAC units, recovered refrigerant, and any associated components or debris.

2.2.2 Installation of New Equipment:

• Furnish and install two new 2-ton to 3-ton wall-mounted HVAC units, requesting the specified Bard Air Conditioner with heater coils (5KW), or an equivalent model that meets or exceeds the performance specifications of the previous equipment.

• Ensure the new installation is structurally sound, weatherproof, and professionally finished.

2.2.3 System Compatibility and Controls:

• The newly installed HVAC units must be fully compatible with the existing Bard or Malvair Lead/Lag AC and heat thermostat controller currently in place.

• If the new unit is not compatible with the existing controller, the contractor shall furnish and install a new dual controller designed to operate the new HVAC system effectively.

• Upon completion, the contractor must test the full system (heating and cooling modes) in the presence of Facilities Engineering personnel to verify proper functionality and control.

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT: One after each visit:

• Personnel attending and local personnel involved

• Discussions held

• Observations and issues

• Proposed solution

3.2 ESTIMATED COSTS:

• Material

• Shipping (if applicable)

• Labor to include estimated time of completion

3.3 SUBMISSION

Contractor shall make the following submittals as a minimum, to the Contracting Officer (KO) specified on the cover sheet. The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

4. NOTIFICATIONS

4.1 NOTIFICATIONS

The Contractor shall notify the COR in writing (or email) five (5) business days in advance of the date they intend to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

4.2 RECYCLING AND DISPOSAL OF REFUSE

Refuse, excess or waste materials resulting from operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

4.3 SAFETY

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch 4, Subchapter 4 Construction Safety Orders, and EM 385-1. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc.

wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

4.4 TEMPORARY FACILITIES STORAGE

The location for exterior stock piling or lay down area of materials will be available on base with location to be determined by COR and Facilities Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

4.5 SANITARY FACILITIES

If toilet facilities are available for use, contractors will not be required to wear face masks unless explicitly mandated by state law in the event of a pandemic. Good personal hygiene and handwashing are recommended to prevent the potential spread of viruses. If toilet facilities are not available on site, the Contractor shall be responsible for providing their own portable sanitary unit for the duration of the project.

4.6 WATER AND ELECTRICITY

Limited water and standard 110v electricity are available. The utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for any work shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment, if required to provide power other than standard building supplied power sources.

4.7 CONTRACTING REQUIREMENTS

All contractors must be registered in SAM (System for Award Management). All bids submitted by contractor shall include breakdown of cost for labor, materials, transportation, Overhead/Profit, General and Administrative cost, etc.

5. COAST GUARD PROCUREMENT SELECTION

5.1 BID PROCEDURES

5.2 The Coast Guard, through its Contracting Officer, will invite bids for construction, and will award and administer the contract. Once solicitation is released, communication with prospective bidders unless specifically directed by the Coast Guard Contracting Officer shall be made to Facilities or COR until awarded.

5.3 QUESTIONS

The Contraction Officer will answer any questions posed by prospective bidders or Contractors.

All such inquiries, problems, etc., shall be transmitted with appropriate comments and opinions to the Contracting Officer who will reply.

6. REFERENCE DOCUMENTS AND PHOTOS

Bard AC information plate

Tuckers Bayou – 3’ from bottom to ground – 38in. wide x 69.25in. length – Marvair AC Unit

Greens Bayou - 7’1” from bottom to ground - 33in. wide x 70in. length - Bard AC

City Dock - 5’4” from bottom to ground - 33in. wide x 70in. length - Bard AC