MulitMedia_Web_Editor_SOW-Final.docx

STATEMENT OF WORK

Multimedia Web Editing Services

PURPOSE AND SCOPE

BACKGROUND

TASKS AND RESPONSIBILITIES

(1) General Responsibilities of Contractor.

- Contractor shall provide services for VOANews.com to update Web pages on the main English website for the Voice of America and related, VOA-operated digital platforms

- Contractor shall set the news lineup on the homepage and section fronts of VOANews.com, and related VOA-operated digital platforms.

- Contractor shall vet, reformat, edit, proofread and publish VOA radio and television scripts, correspondent reports, wire rewrites, original reporting and content from sister-agencies such as rferl.org (Radio Free Europe Radio Liberty) and rfa.org (Radio Free Asia) on the Web site.

- The contractor shall also prepare photos, audio, video and/or graphic files for Web use.

- Contractor shall, when necessary, collaborate with editors, reporters, producers, designers and developers to optimize individual stories across VOA digital platforms.

- Contractor shall rewrite and edit copy to improve readability, and when possible, work in concert with other VOA editors, correspondents and contributors regarding changes in content, style or logical narrative organization, and to verify facts, dates, and statistics, using standard reference sources, and contribute reporting as needed; contractor shall collaborate with Web reporters/bloggers to conceptualize, plan, line-edit and proof incoming news stories and blogs entries.

- Contractor shall make manuscript acceptance or revision recommendations to Web desk.

- Contractor shall, when necessary, make use of appropriate sources and materials to create fresh and relevant stories that conform to VOA style and guidelines

- Contractor shall monitor and assess site analytics and respond to audience traffic flows as needed. Contractor shall confer with management and editorial staff members regarding placement and emphasis of developing news stories.

(2) Required expertise.

- Expertise with content management systems

- Expertise with digital platforms: web, mobile, social media, etc.

- Experience vetting, reformatting, editing, proofreading and publishing television scripts and/or correspondent reports

- Experience researching news content for accuracy and verification

- Experience with analytics software such as OMNITURE and Google Analytics

- Ability to multitask and work quickly while paying attention to details

- Possess core journalism skills (reporting, writing and editing).

- Experience working in a print or online newsroom preferred

DELIVERABLES, INSPECTION AND ACCEPTANCE, AND PAYMENT TERMS

DELIVERABLES

The Contractor shall provide deliverables that are responsive to the statement of work / specifications described in the task order and that conform to the Deliverables Inspection and Acceptance Criteria section of this task order. The Contractor shall submit all deliverables to the COR identified herein for dissemination to BBG subject matter expert(s) for review and comments. Final inspection and acceptance of all work performed and deliverables will be performed by the COR.

The following deliverables are essential to the successful completion of this contract:

· Properly produced articles in Pangea: Text has been edited formatted correctly, including the addition of appropriate subheads, links, etc.; appropriate visuals have been selected and added to the story, including photos, videos and other embeddable content such as infographics and social media content; the appropriate zones have been selected for the story and related links have been added; the headline and teaser have been carefully written to entice readers to click on the story.

· Updated content: When required, makes updates and other changes to articles and other content to make sure site has the latest, most accurate, verified news; monitors other news sources (TV, wires, original sources, etc.) and coordinates with newsroom editors to update VOA content.

· Multimedia production: Captions of photos added to content management system have been edited to fit the space constraints of Pangea, videos have been checked for encoding errors and chyron typos before being uploaded, a good thumbnail is selected for each video, correct zone and author information is added to videos.

· Comment moderation: Frequently checks queue for new article comments to ensure comments are posted in a timely fashion; carefully moderates comments to make sure submissions that violate VOA policy are not posted.

· Homepage, mobile widget and sections fronts updates: The latest news is added to the appropriate widgets in a timely manner; headlines are rewritten as needed to fit the space constraints; main photos are interesting and entice readers to click on the content

· Communication and coordination: When serving as site editor, maintains regular communication with duty editor and other webdesk staff to make sure the latest news is being added to the site quickly and accurately; makes sure the production queue has adequate content waiting for production; communicates directions for production and posting of individual pieces of content; ensures future web editor(s) have all the information they need to ensure a smooth transition and coverage plans are communicated clearly

DELIVERABLE SCHEDULE

The Contractor shall submit the required deliverables to the COR in accordance with the following schedule:

F.4 PLACE OF DELIVERY FOR DELIVERABLES

Item(s) to be delivered under this contract shall be delivered electronically to:

News Center 330 Independence Ave SW Washington DC 20237

The COR will specify the place of delivery for items to be delivered under this contract that have not been listed in the preceding table upon their assignment.

DELIVERABLE INSPECTION AND ACCEPTANCE CRITERIA

Inspection The COR will review, for completeness and quality, all deliverables submitted by the Contractor, and may return them to the Contractor for correction. The Contracting Officer may delegate responsibility for review to other employees with appropriate expertise. Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of the contract. Final approval and acceptance of deliverables will be provided to the Contractor in writing by the COR. The COR will have up to one hour to inspect deliverables and return them to the Contractor for correction.

Acceptance Criteria All contractor-produced documents and documentation (‘deliverables) shall meet the following general acceptance criteria. Final inspection and acceptance of all work performed, reports and other deliverables, will be performed at the place of delivery by the BBG’s COR.

· Clarity Deliverables and technical content shall be relevant and unambiguous, and shall adhere to accepted elements of style. Presentations, if any, shall be easy to understand and be relevant to the supporting narrative.

· Adherence to Requirements All deliverables must satisfy the requirements of this statement of work and must contribute to the overall success of the tasks.

· Format Deliverables shall be submitted in the format specified on the Deliverables section of the contract (if applicable), or as specified by the COR. If format is not specified in the Deliverables section of the contract, the Contractor shall submit all work products in formats compatible with Microsoft.

· Completeness Deliverables shall be comprehensive and entirely developed (i.e. have all required parts and elements).

· Timeliness –Deliverables shall be available at the time required and generated on or before specified and mutually agreed to due dates or in accordance with a later mutually agreed to scheduled date.

· Significant Deficiencies - Deliverables shall be free of significant deficiencies. Significant deficiencies are findings by reviewing officials of serious omissions, inaccuracies, noncompliance with contract requirements and standards.

PAYMENT

The Contractor shall submit invoices only for work that has been submitted to the COR, and inspected and accepted by the COR.

SECURITY

All staff must be able to obtain and maintain a public trust background investigation. (If applicable).

PERIOD OF PERFORMANCE

The contract will commence on or about September 1, 2018 until August 31, 2019, with an option to continue services for one additional option year.

PLACE OF PERFORMANCE

The work on this contract shall be conducted at the Broadcasting Board of Governors, 330 Independence Ave, SW, Washington, DC 20237 or contractor’s worksite.

CONTRACT TYPE/VEHICLE

Firm Fixed Price to be awarded under a Commercial contract.

SUBMISSION OF INVOICES

1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment Platform (IPP) (April 2016) Payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov.

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