VNL2018_RFP.pdf
PDF 1 MB Posted
- Attached to
- 2018 Monthly Village Newsletter
- Solicitation number
- VNL2018
- Issued by
- Wisconsin
About this file
This is a Request for Proposal from the Village of Pleasant Prairie, Wisconsin, seeking printing and mailing services for the 2018 monthly Village Newsletter. The Village requires vendors to provide printing, folding, tabbing, and mailing preparation services for three newsletter configurations: a four-page issue (Exhibit A), an eight-page issue (Exhibit B), and a twelve-page issue (Exhibit C). Each issue will be printed on 70# white offset recycled paper at a flat sheet size of 11 x 17 inches, with 8,000 copies produced monthly. Approximately 7,700 copies will be direct-mailed to residents, while the remaining quantity will be delivered to Village Hall. All newsletters will be printed in 2/2 color (black and Pantone 354U green), with bidders also requested to provide quotes for 4/4 color printing. The printer must complete delivery of finished pieces to both the United States Postal Service and Village Hall within four business days following receipt of files from the Village. Files will be delivered to the printer monthly via email in InDesign format with all links and fonts included.
Bidders must provide a comprehensive quote breakdown that includes the cost for printing, estimated postage amount, cost for folding/tabbing/mailing services, and confirmation of their ability to meet the four-business-day delivery requirement. PDF proofs should be provided via email for Village approval prior to production. The Village is seeking the lowest responsible bid from a vendor with excellent customer service. All invoices should be submitted to Mary Jo Jiter at the Village of Pleasant Prairie, 9915 39th Avenue, Pleasant Prairie, Wisconsin 53158, or via email at mjiter@plprairiewi.com. Contact information for inquiries is available through the same channels, with phone number 262.925.6745 and fax 262.694.4734.
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mailto:mjiter@plprairiewi.com lowest responsible http://www.pleasantprairieonline.com/boardsandcommissions/villageboard/Meetings/meetings2017.asp http://www.pleasantprairieonline.com/boardsandcommissions/villageboard/Meetings/meetings2017.asp
The quantity to be half-folded, ink jetted and mailed
The delivery date of the files to the printer
The number of pages per issue
The use of four-colors as opposed to black and a spot color within an issue
REQUEST FOR PROPOSAL - EXHIBIT A
Date: November 2017
Contact Name: Mary Jo Jiter Phone: 262.925.6745
Organization Name: Village Of Pleasant Prairie Fax: 262.694.4734
Address: 9915 39th Avenue Email: mjiter@plprairiewi.com
Pleasant Prairie, Wisconsin 53158
Project Component: Village Newsletter 2018 - Four-page Issue
Project Description:
Flat Sheet Size: 11 x 17 Quantity Needed: 8,000
Folding Required: yes Delivery Date: four business days following delivery of files
Final Folded Size: 5.5 x 8.5 (for mailing qty only) Delivery Information: Please deliver mailing quantity to USPS
Type of Fold: right angle fold & half-fold) Remaining quantity to Mary Jo at Village Hall
Tabbing: yes - two tabs on mailing qty or to postal specs Please fold Village Hall copies only to 8.5 x 11
Bindery: none
Paper: 70# white offset recycled Mailing Quantity: approx 7,700 - varies monthly
Colors: 2/2 Mailing Information: List to be delivered with file.
black and Pantone 354U green grayscale & spot color only, no duotone
(please provide quote for 4/4 as well)
Bleeds: none Proof Requested: Yes, PDF proof via email OK o Cost for printing o Estimated postage amount needed o Cost for folding/tabbing/mailing services o Will you be able to meet the delivery date
Notes:
Submit Bill to: Village of Pleasant Prairie
Attn: Mary Jo Jiter or mjiter@plprairiewi.com
9915 39th Avenue
Pleasant Prairie, WI 53158
8,000 quantity of monthly, municipal newsletter printed 2/2 (and rarely 4/4) on 1 @ 11 x 17 (to yield a 4-page 8.5 x
11 newsletter), 70# white offset, recycled paper. Approximately 7,700 to be direct mailed. The remaining quantity to be delivered to Village Hall (folded to 8.5 x 11 ), attn: Mary Jo Jiter at 9915 39th Avenue, Pleasant Prairie. Files to be delivered to printer monthly. Village will communicate with printer via email or telephone regarding estimated delivery date for files. Printer to deliver completed pieces to USPS and Village Hall on the fourth business day following delivery of files to printer.
Files will be created in InDesign. PDF and all links/fonts will be included.
PLEASE INCLUDE A BREAKDOWN OF THE FOLLOWING INFORMATION IN QUOTE IN ADDITION TO A TOTAL:
REQUEST FOR PROPOSAL - EXHIBIT B
Contact Name: Mary Jo Jiter Phone: 262.925.6745
Organization Name: Village Of Pleasant Prairie Fax: 262.694.4734
Address: 9915 39th Avenue Email: mjiter@plprairiewi.com
Pleasant Prairie, Wisconsin 53158
Project Component: Village Newsletter 2018 - Eight-page Issue
Project Description:
Flat Sheet Size: 11 x 17 Quantity Needed: 8,000
Folding Required: yes Delivery Date: four business days following delivery of files
Final Folded Size: 5.5 x 8.5 (for mailing qty only) Delivery Information: Please deliver mailing quantity to USPS
Type of Fold: right angle fold & half-fold Remaining quantity to Mary Jo at Village Hall
Tabbing: yes - two tabs on mailing qty or to postal specs Please fold Village Hall copies only to 8.5 x 11
Bindery: none
Paper: 70# white offset recycled Mailing Quantity: approx 7,700 - varies monthly
Colors: 2/2 Mailing Information: List to be delivered with file.
black and Pantone 354U green grayscale & spot color only, no duotone
(please provide quote for 4/4 as well)
Bleeds: none Proof Requested: Yes, PDF proof via email OK o Cost for printing o Estimated postage amount needed o Cost for folding/tabbing/mailing services o Will you be able to meet the delivery date
Notes:
Submit Bill to: Village of Pleasant Prairie
Attn: Mary Jo Jiter or mjiter@plprairiewi.com
9915 39th Avenue
Pleasant Prairie, WI 53158
8,000 quantity of monthly, municipal newsletter printed 2/2 (and rarely 4/4) on 2 @ 11 x 17 (to yield an 8-page 8.5 x 11 newsletter), 70# white offset, recycled paper. Approximately 7,700 to be direct mailed. The remaining quantity to be delivered to Village Hall (folded to 8.5 x 11 ), attn: Mary Jo Jiter at 9915 39th Avenue, Pleasant
Prairie. Files to be delivered to printer monthly. Village will communicate with printer via email or telephone regarding estimated delivery date for files. Printer to deliver completed pieces to USPS and Village Hall on the fourth business day following delivery of files to printer.
Files will be created in InDesign. PDF and all links/fonts will be included.
PLEASE INCLUDE A BREAKDOWN OF THE FOLLOWING INFORMATION IN QUOTE IN ADDITION TO A TOTAL:
REQUEST FOR PROPOSAL - EXHIBIT C
Contact Name: Mary Jo Jiter Phone: 262.925.6745
Organization Name: Village Of Pleasant Prairie Fax: 262.694.4734
Address: 9915 39th Avenue Email: mjiter@plprairiewi.com
Pleasant Prairie, Wisconsin 53158
Project Component: Village Newsletter 2018 - Twelve-page Issue
Project Description:
Flat Sheet Size: 11 x 17 Quantity Needed: 8,000
Folding Required: yes Delivery Date: four business days following delivery of files
Final Folded Size: 5.5 x 8.5 (for mailing qty only) Delivery Information: Please deliver mailing quantity to USPS
Type of Fold: right angle fold & 1/2-fold (half & half) Remaining quantity to Mary Jo at Village Hall
Tabbing: yes - three tabs on mailing qty or to postal specs Please fold Village Hall copies only to 8.5 x 11
Bindery: none
Paper: 70# white offset recycled Mailing Quantity: approx 7,700 - varies monthly
Colors: 2/2 Mailing Information: List to be delivered with file.
black and Pantone 354U green grayscale & spot color only, no duotone
(please provide quote for 4/4 as well)
Bleeds: none Proof Requested: Yes, PDF proof via email OK o Cost for printing o Estimated postage amount needed o Cost for folding/tabbing/mailing services o Will you be able to meet the delivery date
Notes:
Submit Bill to: Village of Pleasant Prairie
Attn: Mary Jo Jiter or mjiter@plprairiewi.com
9915 39th Avenue
Pleasant Prairie, WI 53158
8,000 quantity of monthly, municipal newsletter printed 2/2 (and rarely 4/4) on 3 @ 11 x 17 (to yield a 12-page 8.5 x 11 newsletter), 70# white offset, recycled paper. Approximately 7,700 to be direct mailed. The remaining quantity to be delivered to Village Hall (folded to 8.5 x 11 ), attn: Mary Jo Jiter at 9915 39th Avenue, Pleasant Prairie. Files to be delivered to printer monthly. Village will communicate with printer via email or telephone regarding estimated delivery date for files. Printer to deliver completed pieces to USPS and Village Hall on the fourth business day following delivery of files to printer.
Files will be created in InDesign. PDF and all links/fonts will be included.
PLEASE INCLUDE A BREAKDOWN OF THE FOLLOWING INFORMATION IN QUOTE IN ADDITION TO A TOTAL:
| 2018 Request for Proposal |
| Exhibit A 2018 VNL RFP |
| Exhibit B 2018 VNL RFP |
| Exhibit C 2018 VNL RFP |
| Exhibit D 2018 VNL RFP |
| Exhibit E 2018 VNL RFP |
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